Office Administrator

3 days ago

Kelowna, Canada Westcorp Inc. Full time

Join the Westcorp Team:
The Office Admin will assist with the implementation of the day-to-day operations of reception duties, AP/AR support, and executive assistant tasks. Our Office Admin carries out responsibilities in helping with finance duties, multi-department administration, and office management.

Key Responsibilities:
You have excellent verbal and written communication skills

You have patience, adaptability, and a strong desire to create a cohesive work environment

You have the ability to keep the information confidential

Your organization skills are excellent. You will need to have the ability to multi-task and prioritize work.

Your peers would say you are positive, optimistic and upbeat.

You love to learn new things and help the team get the job done

You must be respectful and able to work with all types of people with different backgrounds and circumstances

Required Skills & Abilities:

- Manage telephone and walk-in traffic at our reception area. Dispute mail, and keep stationary supplies current and replenished
- Maintains effective communication with all team members, assists the leadership team with administrative tasks and reporting
- Act as executive assistant to CEO, organize calendar, agenda, and some personal matters
- Calendar management for senior-level employees will schedule interviews with potential new employees and vendors
- Organize training for members of our team
- Code and reconcile credit card statements, pay invoices, and send reminders on receivables
- Organize business meetings, including catering, clean up and invitations
- Use technology currently in place to upload payables and receivables into our system. Reconcile corporate credit cards, and seek approvals for processing
- Assist with all other day-to-day efficient operations of the office

Working at Westcorp:
Headquartered in Alberta, Westcorp Property Management Inc. is a vertically integrated company that creates, invests in, and manages residential, commercial, and hotel properties. Westcorp operates in Edmonton, Calgary, Kelowna, and Bonnyville, and they are committed to significant growth in the coming years. Based on its existing development land holdings, Westcorp confidently expects to double the size of its portfolio in the next 5-7 years.

Westcorp is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.

***

Westcorp employs 200 people with decades of combined, extensive and successful experience. We provide our employees with a work environment that promotes professional and personal development.

Our approach to employee attraction and retention is straightforward: We want the best of the best. To attract the 'best of class' and the best new entrants to the real estate field, Westcorp provides:

- Our Westcorp Values of Integrity, Vitality, Accountability, Results, Collaboration, Learning, and Innovation
- Competitive wages
- Comprehensive benefits package including a Health Spending Account
- Employee assistance program
- Career plan
- Recognition programs
- Professional development learning
- An exceptional work environment
- A mentoring culture

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