Veterinary Office Assistant

3 weeks ago


Etobicoke, Canada Royal York Animal Hospital Full time

We are seeking a dedicated and detail-oriented Veterinary Office Assistant to join our team at Royal York Animal Hospital. As a Veterinary Office Assistant, you will play a crucial role in supporting the smooth operations of our clinic year round.

**Responsibilities**:

- **Data Entry**: Accurately enter and maintain patient records, treatment plans, and other essential data including inventory
- **Invoice Reconciliations**: Assist with invoicing, billing, and reconciliations to ensure accurate financial records.
- **Client Concerns**: Address client inquiries, concerns, and appointment scheduling with professionalism and empathy.
- **Coordinating Functions**: Assist with organizing and coordinating clinic functions, events, and special projects.
- **Scheduling**: Manage appointment scheduling, follow-ups, and reminders to optimize clinic workflow as well as assist with team scheduling

**Qualifications**:

- Previous experience in an administrative role, preferably in a veterinary or medical setting.
- Proficient computer skills, including data entry, Microsoft Office Suite, and practice management software (e.g., Avimark, Cornerstone).
- Excellent organizational and multitasking abilities with strong attention to detail.
- Exceptional communication and interpersonal skills to interact effectively with clients and team members.
- Knowledge of veterinary terminology and procedures is a plus.

**Benefits**:

- Competitive salary based on experience.
- Opportunities for professional growth and development.
- Supportive and collaborative work environment.

**Job Type**: Part-time

Expected hours: 20 per week

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Store discount
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Evening shift
- Monday to Friday

**Experience**:

- Veterinary Assistant: 1 year (preferred)
- administration: 1 year (preferred)

Work Location: In person



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