Departmental Associate 2

2 weeks ago

Richmond, Canada City of Richmond BC Full time

**Departmental Associate 2 (Affordable Housing)**:
The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a goal that is only made possible by developing our most valuable asset - _our people_. This is a great opportunity to join our team and shape our community. The City of Richmond offers competitive pay programs, comprehensive benefits and attractive incentives. If you are looking to make a difference, and to share our vision “to be the most appealing, livable, and well-managed community in Canada”, then please apply.

**Overview**:
Reporting directly to the Manager, Affordable Housing, the Departmental Associate 2 position carries out a variety of administrative support functions.

**Examples of key responsibilities include, but are not limited to**:

- Providing administrative support including documentation preparation, editing and proofreading general correspondence and reports.
- Assisting with the creation of presentations including printing, photocopying and binding.
- Managing schedules, including arranging meetings/conference calls and logístical setup for these meetings, including providing assistance to set-up and run audio/visual equipment, arrange catering, etc.
- Assisting with timekeeping records for employees in the division.
- Preparing correspondence to request report concurrence and managing responses and revisions.
- Providing back up and support to the broader administrative team when necessary, including assisting with training of other staff, managing workloads, etc.
- Preparing and distributing schedule of due dates for reports to Council.
- Maintain contact database, send various mailings to contacts.
- Type, mail, copy and file correspondence including preparation of materials/binders per the Manager.
- Review and update Affordable Housing webpages as needed.
- Ordering stationery and maintaining stock of office supplies.
- Filing and other duties as required.

**Knowledge, Skills & Abilities**:

- Strong attention to detail with an aptitude for proofreading, suggesting alternatives and making modifications.
- Proven ability to deal with sensitive materials with a high degree of tact and discretion.
- Experience with PeopleSoft is an asset.
- Excellent verbal and written communication skills, including spelling, grammatical and proof reading ability.
- Ability to perform administrative duties with deliberate speed and accuracy without immediate and constant supervision.
- Intermediate skill with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.
- Experience using Adobe Acrobat including merging documents, creating bookmarks, etc.
- Proven ability to multi-task in a high pressure environment.
- Proven time management and organizational skills.
- Proven accuracy and attention to detail.
- Ability to perform timekeeping accurately.
- Ability to use records classification and management systems (e.g. REDMS).
- Ability to cope and adapt well to change.

**Qualifications and Experience**:

- Successful completion of Grade 12 or equivalent, supplemented by up to one (1) year of coursework related to the job, such as Microsoft Office Suite, word processing, or general business. A minimum of one (1) year of related work experience in an office environment is required. Experience working in a municipal government environment is considered an asset.**Additional Information**:

- Employee Group:

- CUPE Local 718
- Position Status:

- Regular Full-Time
- Duration of Appointment:

- N/A
- Salary Range:

- $30.09 - 35.36/hour
- Hours of Work:

- Monday to Friday, 8:15am to 5:00pm (Compressed Work Week)
- Application Posted:

- 3/18/24
- External Closing Date:

- 4/1/24
- PCC#:

- TBD

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