Program Assistant, Family, Children

2 weeks ago

Halifax, Canada ISANS Full time

**Program Assistant, Family, Children & Specialized Settlement Services**

ISANS is seeking a Full-time **Program Assistant, Family, Children & Specialized Settlement Services **responsible for supporting the effective and efficient administration of the Family Children and Specialized Settlement Services Team. Reporting to the Manager, Family, Children & Specialized Settlement Services team, this position is responsible for:

- Working with the team to create and maintain administrative processes for organizing and compiling the information required for accurate and timely reporting and evaluation of team services and programs
- Recording, processing and storing documents in accordance with established procedures using computerized and manual processing systems
- General administrative tasks including:

- Compiling data, reports, presentations, team schedules on Connect, telephone lists and other schedules
- Answering telephone calls, relaying messages, handling queries
- Photocopying, faxing, scanning, distributing reports, brochures etc
- Providing administrative program assistance with organization and booking of PD/in-service days, team meetings; including registration of participants, refreshments, venue selection and set-up
- Providing backup support to ISANS reception staff
- Preparing binders, booklets and handouts for workshops, seminars and other events
- Compiling and summarizing program evaluations
- Ensuring there are supplies for training and other events; coordinating office supplies for the team
- Taking minutes of meetings as required

**Education**:

- Administrative Assistant certificate/diploma
- Equivalent combination of education and experience will be accepted

**Experience**:

- 2 years’ experience in a similar position
- Experience working in a cross-cultural environment; experience delivering direct service to immigrants preferred
- Experience with computer programs and databases; data input, queries, generating/developing reports, spreadsheets, presentation documents

**Skills**:

- Strong written and verbal English communication skills
- Ability to work independently and as part of a team
- Strong time management and organization skills
- Ukrainian and Russian languages an asset

**ISANS Core Competencies**

**Cultural Competency; Equity, Diversity & Inclusion**
- Embracing the value that different perspectives and cultures bring to an organization

**Collaboration**
- Working collaboratively with others across the organization to achieve shared objectives

**Continuous Learning**
- Continually seeking new knowledge and skills, as well as developing existing capabilities

**Innovative Thinking**
- Introducing new ways of looking at problems and developing useful ideas that are new, better, or unique

**Accountability**
- Holding self and others responsible and accountable to being transparent and principled in our approach and to meeting commitments

**Respect**
- Actively encouraging an environment of fairness, honesty and integrity for all

**Terms of Employment**:

- Indefinite term contract
- Full-time 35 hours per week
- Hybrid work environment: work location will be determined by operational requirements, prioritizing ISANS mission and clients to determine the right balance of in-person and virtual work.

**Commencement Date**:ASAP

**Closing Date**:Wednesday May 15, 2024- 4 p.m.

Only those eligible to work in Canada will be considered for this position.

**Job Types**: Full-time, Permanent

Pay: $36,000.00-$40,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Halifax, NS B3L 4P1

Application deadline: 2024-05-15

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