Administrative Clerk

6 months ago

Hamilton, Canada City of Hamilton Full time

**About the City of Hamilton**

**Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason**

**JOB POSTING**

JOB ID #: 21443

Administrative Clerk - Farmer's Market
Planning & Economic Development
Economic Development
77 York Blvd.

NUMBER OF VACANCIES: 1 Part-Time Regular

UNION/NON-UNION: CUPE Local 5167 Inside

HOURS OF WORK: Up to 25 per week
- GRADE: B
- SALARY/HOUR: $21.726 - $23.615 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/LENGTH: Permanent

Job Description ID #: 7368

**SUMMARY OF DUTIES**

Reports to the Manager, Hamilton Farmer’s Market, by providing secretarial and administrative duties for Manager, including confidential matters. Available to work flexible hours including ALL Market days Wednesday’s, Thursday’s, Friday’s and Saturday’s).

**GENERAL DUTIES**
Provides confidential administrative support to Manager, Hamilton Farmer’s Market.

Assume responsibility for all routine administrative details within the administrative office.

Process all incoming mail by sorting and distributing as appropriate, maintaining confidentiality when necessary to do so.

Operate office equipment such as fax machine and photocopy machine and provide support for equipment to staff.

Provide administrative duties related to the Board of Directors’ monthly meetings such as preparing appropriate documentation and agendas, meeting calendar invites, room booking, food & beverage, and minute taking.

Assists in the monitoring of ‘aging reports’ and the collection of Hamilton Farmers’ Market fees from stallholders, and liaise with Accounts Receivable staff where necessary.
Provide periodic reports as required to the Market Manager on the status of Accounts Receivable.

Assists with on-site property management by reporting maintenance requests to the Facilities Management.

Record and input timesheets and absences for Market staff in Peoplesoft.

Work with Market Manager to produce and circulate vendor newsletter.

Order & maintain office supply inventory for the department. Order and maintain cleaning supply inventory for the department.

Calls security for market situations.

Process and record merchandise, gift card, and Market Cart rental fees through the POS system and generate reports for monthly bank deposits.

Perform cash handling as per policies and procedures. Complete cash handling deposits as required at the beginning of each month. Balance petty cash.

Ensure timely processing of cheque requisitions and petty cash requisitions, and review of same for accuracy of descriptions and account numbers.

Receive, verify and code invoices in Webcentre, ensuring all deadlines for payment are met.

Track, analyze and generate reports on customer traffic data.

Maintain tidy presentation of the Market Office.

Perform other related duties as assigned.

**QUALIFICATIONS**

1. Previous business experience in administrative duties normally acquired through a combination of education and relevant experience.

2. Previous customer service experience.

3. Thorough knowledge of business English, modern office practices and procedures.

4. Experience in a computerized environment. Proficiency in Word, Excel, MS Outlook, MS PowerPoint, Internet/Intranet.

5. Demonstrated attention to detail, time management, and multi-tasking skills.

6. Must possess initiative and good judgement.

7. Excellent communication skills to be able to relate readily to public, vendors, and staff; have a pleasant manner, have initiative and the ability to carry out instructions without detailed direction.

**THE INCUMBENT SHALL COMPLY WITH ALL HEALTH AND SAFETY POLICIES AND PRACTICES FOR THIS POSITION AND THE WORKPLACE**

Disclaimer:
**Terms**:
The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.

We invite you to visit the departmental webpage to obtain further information on the culture and business of this department

  • Permanent Full-time Program Administrative Clerk

    6 months ago

    Hamilton, Canada Karis Disability Services Full time

    Calling all change-makers, advocates, innovators, and allies! - **We value diversity and hire employees from all backgrounds.**_ At Karis Disability Services, we value people, foster belonging, celebrate gifts and serve others. **Permanent Full-Time** **PROGRAM ADMINISTRATIVE CLERK - HAMILTON & NIAGARA** 40 hours/week Hamilton & Niagara Regions,...

  • Data Entry Clerk/administrator

    2 months ago

    Hamilton, Canada a Rescue Rooter Full time

    A1 Plumbing & Mechanical | A Rescue Rooter has an opening for an experienced and self-driven Data Entry Clerk / Administrator to join our team. Primary responsibilities include booking appointments via telephone, coordinating staff, acceptance of credit card payments, entry into **Sage 50 **accounting software, as well as accounts receivable entry and...

  • Legal Super Clerk

    3 months ago

    Hamilton, Canada Concepts (GTA) Inc. Full time

    **Legal Super Clerk** Waterdown ON in-office Monday to Friday Full Time Salaried $70-$80K plus benefits and other perks Your intuition is telling you that you haven’t found your true work home yet. Your gut tells you that your talents are not being put to their best use. You envision wanting to put your skills to use in your community to help your...

  • Accounting Clerk

    6 months ago

    Hamilton, Canada Altra Construction Rentals Inc. Full time

    ALTRA is seeking an Accounting Clerk to assist in managing our day-to-day accounting requirements. If you are a confident multi-tasker who thrives in a fast-paced, growth-focussed environment, then this job may be a good fit for you. **Responsibilities** - Provide accounting support to the accounting department - Accounts Payable and Accounts Receivable -...

  • Payroll Clerk

    6 months ago

    Hamilton, Canada Oakridge Landscape Contractors Full time

    **About Oakridge Landscape Contractors** Our extensive landscape construction knowledge and installation abilities combined with our team, sub-trade relationships, and central location allow our company to complete both large and small scale successfully. We won 9 Landscape Ontario awards in 2021 for our residential and commercial projects. **About the...

  • Legal Super Clerk

    3 months ago

    Hamilton, Canada Concepts (GTA) Inc. Full time

    Legal Super ClerkWaterdown ON in-office Monday to FridayFull Time Salaried $70-$80K plus benefits and other perksJob DescriptionYour intuition is telling you that you haven’t found your true work home yet.Your gut tells you that your talents are not being put to their best use.You envision wanting to put your skills to use in your community to help your...

  • Junior Accounting Clerk

    4 months ago

    Hamilton, Canada AutoCanada Inc. Full time

    **Company: AutoCanada Inc / Sterling Honda** **Position: Junior Accounting Clerk** **Classification: Full Time, Onsite** **AutoCanada**, the largest publicly-traded automotive group in Canada, is **NOW HIRING** a **Junior Accounting Clerk** to work at **Sterling Honda **in** Hamilton.** This is your opportunity to get your foot in the door with an...

  • Billing Clerk

    1 month ago

    Hamilton, Canada Robert Half Full time

    We are seeking a Billing Clerk for our Utilities/Infrastructure industry team in Burlington, Ontario. This role offers a contract to hire employment opportunity. As a Billing Clerk, you will be responsible for a variety of tasks, including processing customer billing information, maintaining customer records, and resolving any billing inquiries....

  • Receptionist / Office Clerk

    6 months ago

    Hamilton, Canada Umbrella Family and Child Centres of Hamilton Full time

    **Career Opportunity: Receptionist & Office Clerk** **In-office - Hamilton Mountain** Umbrella Family and Child Centres of Hamilton is currently recruiting for an **Receptionist & Office Clerk**. A true office support, this position will play an integral role on the Finance team and as needed clerical support to human resources and the leadership...

  • Real Estate Law Clerk

    6 months ago

    Hamilton, Canada Frankel Law Full time

    **Responsibilities**: - Organize and maintain document management systems - Transcribe dictations and prepare accurate written records - Perform clerical duties, including data entry, filing, and photocopying - Maintain confidentiality of sensitive information - Provide administrative support to attorneys, such as scheduling meetings and managing...

  • Legal Assistant/law Clerk

    6 months ago

    Hamilton, Canada Anthony J Di Silvestro, Barrister & Solicitor Full time

    **Legal Assistant/Law Clerk** Di Silvestro Associates Hamilton, ON **Full job description**: Di Silvestro Associates is a small boutique law firm specializing in real estate. We have work to get done, but we do so in a casual and friendly environment. We believe in work/life balance for everyone at our firm and as an assistant you get your own office (no...

  • Recovery Services Clerk

    6 months ago

    Hamilton, Canada Gowling WLG Full time

    **ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee...

  • Junior Billing Clerk

    6 months ago

    Hamilton, Canada Regional Medical Associates Full time

    A contract opportunity exists for a Junior Billing Clerk at Regional Medical Associates. RMA submits patient claims to the Ministry of Health on behalf of physicians in the Hamilton and surrounding areas. The Junior Billing clerk plays an important role at RMA by following up on claims with missing or incorrect patient Health Card information. The primary...

  • Junior Billing Clerk

    3 months ago

    Hamilton, Canada Regional Medical Associates Full time

    A contract opportunity exists for a Junior Billing Clerk at Regional Medical Associates. RMA submits patient claims to the Ministry of Health on behalf of physicians in the Hamilton and surrounding areas. The Junior Billing Clerk plays an important role at RMA by following up on claims with missing or incorrect patient Health Card information. The primary...

  • Senior Financial Clerk

    4 weeks ago

    Hamilton, Ontario, Canada Sucro Can Canada Inc Full time

    We are seeking a Senior Financial Clerk to join our team at Sucro Can Canada Inc. This role is an exciting opportunity for a detail-oriented individual with strong analytical skills to contribute to the company's financial success.Job SummaryThe Senior Financial Clerk will be responsible for maintaining accurate and up-to-date financial records, preparing...

  • Super Clerk for Concepts

    4 weeks ago

    Hamilton, Ontario, Canada Concepts (GTA) Inc. Full time

    About Concepts (GTA) Inc.We are a community-based law firm dedicated to putting our clients and their experiences at the core of our operations. Our goal is to provide exceptional legal services while fostering a positive work environment that promotes growth and well-being.Job Title: Super ClerkLocation: Waterdown, ONSalary Range: $60,000 - $80,000 per...

  • Law Clerk

    6 months ago

    Hamilton, Canada Gowling WLG Full time

    **ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. When it...

  • Office Clerk

    6 months ago

    Hamilton, Canada CB Canada Full time

    Primary Job Posting Location: Mount Hope, Ontario Canada Before you apply to a job, select your language preference from the options available at the top right of this page. Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you...

  • Accounts Receivable Clerk

    6 months ago

    Hamilton, Canada UrbanSolutions Planning & Land Development Full time

    Located in Hamilton, Ontario, **Urban Solutions Planning & Land Development Consultants Inc.** is a team of professionals specializing in securing development approvals for a broad range of residential, commercial, mixed use, institutional and industrial uses. Having proven success with urban infills and public consultation, our firm has over 50 years of...

  • Data Entry Clerk

    1 month ago

    Hamilton, Canada Traffic Tech Inc. Full time

    **Who We Are**: When you join Traffic Tech, you join a team that keeps the global economy moving - literally. Traffic Tech is recognized as an industry leader and the logistics partner to many highly recognizable international brands. With offices throughout North America, South America, Asia and Europe, the company offers progressive & efficient solutions...