Central Adult Protection Administrative Assistant

7 months ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Seniors and Long-Term Care

**Location**:HALIFAX

**Type of Employment**:Permanent

**Union Status**:NSGEU - NSPG

**Closing Date**:25-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Department of Health and Wellness offers opportunities to grow and advance in a dynamic sector that touches the lives of all Nova Scotians. Along with our partners, including the Nova Scotia Health Authority and the IWK Health Centre, we are committed to continually improving our health care system. With a focus on collaborative primary health care, continuing care, improved supports for mental health and addictions, digital health, capital infrastructure, and more, the department is thinking differently about how to plan, fund, legislate and monitor to improve access and service delivery. To do this, we’re recruiting leaders at all levels of the organization who embrace a challenge and believe in their ability to make a difference.

**About Our Opportunity**:
The Adult Protection Administrative Assistant enhances the effectiveness of the Adult Protection Unit by providing value added administrative, financial, and technical support. You are the first point of contact for our government agencies, stakeholders, clients, and the public and are a critical team resource who ensures that administrative functions of the office operate efficiently.

If you are a multi-tasker, highly organized, and have a client-focused professional work ethic, this is your next career opportunity.

**Primary Accountabilities**:
As the Administrative Assistant, your ability to ability to multitask and deal with changing priorities will help keep our team on track. You will use your excellent coordination skills to schedule and organizing meetings, manage calendars and maintain inventory. A few of your other key responsibilities will include:

- Maintaining, updating, and entering information for Social Worker case activity and records.
- Ensuring a high degree of confidentiality in all work and in accordance with the Personal Health Information Act (PHIA)
- Completing various administrative and data processing tasks and preparing reports, spreadsheets, and letters in an accurate and timely manner.
- Maintaining an accurate hard copy and electronic filing system for documents according to STAR/STOR requirements.
- Collecting, compiling, verifying, and recording a variety of client statistical information
- Proficient in creating graphs and tables to represent statistical data collected.
- Providing support and troubleshooting for staff with regards to Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, etc.) and Seascape
- Providing to customer service and client support, resolving queries and questions, and serving as a resource for the Director and staff.

**Qualifications and Experience**:
As the next Administrative Assistant, you will have a minimum of four (4) years of related experience in an office administration and/or coordination environment.

Proficiency with Word, Excel, and Outlook (or equivalent) as well as Database Management is required as you work with multiple spreadsheets and database systems. Assets include knowledge of services offered by the Department, familiarity with STAR/STOR, and Seascape.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

**Equivalency**:
An equivalent combination of relevant training and experience will be considered. Related equivalencies include, but are not limited to:

- A completed related bachelors degree
- A completed related diploma and two (2) years of experience

**Benefits**:
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

**Working Conditions**:
Work is performed primarily in an office environment and necessitates a lifting boxes, files, and stored documents. This role requires repetitive tasks on regular basis; good hand dexterity for continual phone and computer use is beneficial. This role also requires a high level of visual and mental concentration.

There is a high degree of pressure present while maintaining accuracy and balancing the volume of work and meeting deadlines.

**Additional Information**:
**What We Offer**:

- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
- Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
- Countless Career Paths for Nova Scotians. Department

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