Icics Facilities Manager

2 months ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Facilities Management, Level B

Job Title

ICICS Facilities Manager

Department

Institute for Computing, Information and Cognitive Systems | Faculty of Applied Science

Compensation Range

$6,251.00 - $8,986.00 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

November 10, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

ICICS

The Institute for Computing, Information, and Cognitive Systems (ICICS) is a multi-disciplinary research institute that supports collaborative research in advanced technologies systems. Over 150 faculty members from 10 faculties and schools across UBC collaborate within ICICS and with industry. ICICS is focused on increasing the impact of its members’ multidisciplinary research activities by actively supporting:

- Research excellence through support programs
- Translational activities to increase and/or improve user uptake, industry adoption, entrepreneurial activity, standards and policy contributions, and educational outcomes

Job Summary
- *Due to the nature of the work, this position will be required to be in-person with limited hybrid work options available. *_

The Facilities Manager is responsible for supporting the successful operation of ICICS facilities which consists of 46 labs and approximately 5,600 sq meters of lab and office space, safety programs and technical services administration. This position requires strong interpersonal and collaborative skills and will entail considerable variety on a day-to-day basis. Responsibilities include managing refurbishments and space upgrades projects, managing shared space conflicts (ensuring EDI principals are upheld and implemented), managing all of ICICS’ safety programs and Health and Safety management of the Institute. This role requires strong conflict resolution and strategic thinking skills; the incumbent will be responsible for balancing the conflicting demands on space and availability, while focusing on suitability. This role also manages various ICICS and HATCH related initiatives including event planning, meeting visitors, demonstrating Makerspace, as well as liaising with other makerspaces across campus.

The Facilities Manager will also be responsible for managing the administrative and space related needs related to HATCH Venture builder as well as ICICS clusters including, preparing budgets and providing quarterly updates for budgeting and reporting purposes, managing equipment purchases and providing recommendations through cost-benefit analysis, and creating and updating processes and procedures in regards to facilities management and health/safety.

This role will act as a permanent member of the Safety Team and serves as an active member on several committees including but not limited to the CS tech and safety meetings, the JOHSC, as well as other inter-departmental meetings related to facilities management.

Organizational Status

Reports to the Director, ICICS and works closely with the Operations and Program Manager. This position will also regularly interact and engage with faculty, students, visitors and staff in ICICS as well as the Faculty of Applied Science Dean’s Office staff and other UBC service units including Building Operations, Campus Security and Safety & Risk Services.

The Facilities Manager manages the Makerspace Technician and provides oversight to students and ventures.

ICICS shares the building with the Department of Computer Science (CS) and hosts laboratories and offices used by members from different departments. The Facilities Manager will work closely with CS colleagues with regards to building maintenance, service requests, safety policies & procedures, shipping & receiving and other related shared tasks.

Work Performed

Facilities Management
- Develops and implements facility management policies and procedures to ensure ICICS facilities are properly maintained including those spaces allocated to ICICS in other buildings; specifically creating and updating standard operating procedures (SOP’s) for all processes
- Manages all office and laboratory lease agreements and Facility Use Agree

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