Privacy Coordinator

2 weeks ago

Vancouver, Canada Vancouver Community College Full time

**Pclass #**
- A9906**Job Summary**

**Who We Are**
- We acknowledge that Vancouver Community College (_
- VCC_
- ) is located on the traditional unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) peoples who have been stewards of this land from time immemorial._

For over 55 years, VCC has been a leader in innovative, experiential post-secondary learning. We’re one of B.C’s top employers and we are proud to inspire students to discover their passions, gain essential skills, and learn what it takes to succeed in a competitive workforce.
- At VCC, we respect and celebrate our differences, and are committed to the work of decolonization, accessibility, and inclusivity for all. Be a part of creating an inclusive community that provides equitable opportunities for Indigenous and diverse representation, participation, and success for everyone.- Under the direction of the Associate Director, Risk Management & Privacy, the Privacy Coordinator is responsible for coordinating Vancouver Community College’s (VCC) compliance with the provisions of applicable access and privacy legislation, including the Freedom of Information and Protection of Privacy Act BC (“FIPPA”) and Colleges’ policies and procedures.
- The Privacy Coordinator gathers records and information for response to Freedom of Information access requests, Privacy Impact Assessments and assists in administering Privacy Breach protocols. Works within the legislative framework to protect personal information and the College’s responsibility to disclose how it will be used for both employees and students.
- This role also assists the Associate Director prepare presentations and materials for privacy orientation and training for college employees. Provides support for privacy compliance audits on privacy policy,
- procedures, and training initiatives. This position has access to confidential and sensitive records held throughout the College.**Job Duties/Responsibilities**

**Freedom of Information Requests**
1. Coordinates the preparation of the legislative requirements for access to information requests made to the college under FIPPA, including administering, processing, and assisting the Associate Director in the preparation of responses.
- 2. Corresponds with access to information applicants as required under FIPPA.
- 3. Works with College departments that have records related to access to information requests. Understands the legislative framework to assist departments on the requirements under FIPPA to
- conduct proper searches.
- 4. Prepares fee estimates where applicable under FIPPA.
- 5. Ensures all statutory requirements under FIPPA for processing information access requests are adhered to and legislative deadlines are met.
- 6. Under the direction of the Associate Director, Privacy Consultant, or legal counsel, secures, prepares, and reviews the records for disclosure and disclosure exceptions. Coordinates reviewing the disclosure package with departments as necessary.
- 7. Escalates requests to release sensitive and complex information to the Associate Director.**Privacy Impact Assessments**
8. Coordinates and assists with the preparation of privacy impact assessments (PIAs), working with Information Technology.
- 9. Assists the Associate Director in the creation of new privacy tools or processes to collect, use, store, access or disclose personal information.
- 10. Assists the Associate Director to develop tools and processes for the College to educate and train others on the legislative requirements for PIAs.**Privacy Policies Compliance and Breach Protocols**
11. Assists the Associate Director in the development of privacy programs, protocols and initiatives.
- 12. Prepares privacy breach letters and assists the Associate Director to manage privacy breaches.
- 13. Assists with the gathering of records and preparation of responses to complaints filed with and investigations conducted by the Office of the Information and Privacy Commissioner (OIPC) regarding the Colleges’ FIPPA files.
- 14. Assists the Associate Director prepare privacy reviews and reports including updating privacy policy, procedures, and practices.
- 15. Helps the Associate Director implement College-wide privacy policies and procedures including but not limited to collection use and disclosure procedures, forms compliance, administration of privacy
- impact assessments, privacy breach preparedness, personal
- information storage, security, and access to personal information.
- 16. Maintains data and records on access to information requests and privacy breaches, providing the Associate Director with updates or reports as requested.
- 17. Escalates any legal, regulatory, or reputational risk to the College.
- 18. Handles privileged and confidential information with discretion.**Privacy Orientation, Training**
19. Assists the Associate Director to prepare materials for education and training pr

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