Administrative & Office Support Assistant

1 month ago

Fenwick, Canada Willowbrook Nurseries Inc. Full time

**Why choose us? Our values are part of our culture.**
- **Respect**: We respect each other, our work, our environment
- **Leadership**: We lead by example, building up others to succeed
- **Integrity**: We are trustworthy and true
- **Teamwork**: We strive as one to see all succeed
- **Excellence**: We work hard each day to deliver unmatched quality and service

**Key Responsibilities**:
**Administrative Support**:

- Prepare and maintain office documents, reports, and correspondence.
- Coordinate meetings, appointments, and travel arrangements for team members.
- Maintain office supplies inventory and place orders as necessary.
- Greet and assist visitors at the front desk
- Provide exceptional service to clients and guests

**Human Resources Support**:

- Provide general administrative support to the HR department, such as filing, photocopying, and organizing documents.
- Assist with the administrative tasks of the seasonal migrant workers program.
- Help with recruitment, including posting job openings and scheduling interviews.
- Assist in organizing employee training sessions and events.

**Sales & Marketing Department Support**:

- Provide administrative support to the sales and marketing team, including preparing reports, printing catalogues, processing orders, and managing customer inquiries.
- Assist in maintaining customer databases and updating sales records.

**Purchasing & Inventory Support**:

- Provide administrative support to the purchasing and inventory department.
- Assist in entering potting and moving reports into data.

**Senior Management Support**:

- Assist senior management with administrative tasks, such as preparing reports, presentations, and meeting materials.
- Coordinate communications between senior management and other departments.

**Shipping Coordination Support**:

- Assist in coordinating shipments, including preparing shipping documents and communicating with carriers.
- Ensure accurate and timely delivery of orders and address any shipping-related issues.

**Qualifications**:

- College certificate in a related field or proven work experience in an administrative role, preferably in a similar industry.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other software.
- Strong organizational and time management skills, with the ability to prioritize tasks.
- Excellent verbal and written communication skills.
- Ability to work effectively both independently and as part of a team.
- The ability to speak French is an asset.

**Benefits**:

- Competitive wage
- Opportunities for professional development and advancement

**Job Types**: Full-time, Permanent

Pay: From $20.00 per hour

Expected hours: 30 - 40 per week

Schedule:

- Monday to Friday
- Weekends as needed

**Education**:

- DCS / DEC (required)

**Experience**:

- Administrative: 2 years (required)

Work Location: In person

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