Administration Coordinator

**Company Overview**:
Safe Tree is a leading full-service arborist company. Based in Fenwick, Ontario and serving clients across Niagara region. Safe Tree is committed to providing services that value people and the environment. Maintaining a balance of community wellness, environmental stewardship and customer needs is central to our approach and to all we do. Our work is focused on supporting good tree health and exceptional customer service to enable our community to thrive.

At a time of growth and opportunity, we are looking to add an Administration Coordinator to our team. If you are a administrative professional who is community-minded and values the benefits of environmental stewardship we encourage you to apply.
- **Job Purpose**_

The Administration Coordinator is accountable for overseeing the administrative operations of Safe Tree Ltd. Exemplifying the core values of the organization. This role works closely with all departments and the leadership team to ensure smooth operations, the efficient use of resources and supports the execution of the company’s strategic plan.
- **Key Responsibilities and Accountabilities include**:_
- Provide input towards developing and implementing administrative procedures to improve efficiency and effectiveness.
- Coordinating and organizing the calendars of the leadership team for the effective and balanced use of time to meet the needs of both customers and team members.
- Supporting initial inquiries and recommending next steps
- Following up on estimates and invoices once issued
- Providing timely payment reminders
- Collecting and analyzing customer feedback
- Corresponding with customers in a timely manner
- Developing and maintaining database records and filing systems.
- Assisting the Human Resources function with the recruitment and onboarding of new employees, and keeping HR documentation orderly and up-to-date.
- Ensuring the office is well organized and supplies are in stock.
- Organizing company events
- Assisting with the implementation of marketing plans
- Assisting with budgeting and financial tasks
- Assisting the leadership team with special projects as required.
- Collaborating with other team members across the company to ensure effective communication and coordination.
- Work in a manner that provides a safe work environment for all employees.

**Key Skills and Attributes**:

- Excellent organizational and time management skills that drive process improvement
- Attention to detail to ensure attentive and professional communication both internally and externally
- Ability to manage own workload and to self direct and prioritize tasks in line with organizational plans
- Strong interpersonal skills to ensure excellent teamwork and communication
- Proficiency in relevant software and an eagerness to learn new digital tools
- Strong numeracy skills
- Willingness to work as part of a team and help drive organizational success
- **Experience and Educational Requirements**_
- 5+ years of experience in an administrative role; specific experience in human resources, finance/accounting and/or marketing is desired.
- Post secondary education or equivalent training in business administration, human resources, marketing, project management or office administration.

**Salary**: $25.00-$30.00 per hour

Expected hours: 42.5 per week

**Benefits**:

- Dental care
- Extended health care
- On-site gym
- On-site parking

Schedule:

- Day shift

Ability to commute/relocate:

- Fenwick, ON L0S 1C0: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 5 years (required)

Work Location: In person