Legal Administrative Assistant

5 months ago

Vancouver, Canada Clark Wilson Full time

**Clark Wilson LLP is Hiring a Legal Administrative Assistant - Float Coordinator**

**How You’ll Help Us Better Serve Our Clients**

As the **Legal Administrative Assistant Float Coordinator**, you will play a vital role in the growth and success of our **Business Law** and** Litigation** groups. You’ll work closely with all practice areas while working alongside the Float Team on a daily basis. You’ll be the first point of contact when legal administrative assistants, students, or lawyers require assistance and coverage.

This role will allow you to gain experience in multiple fields and grow within a collaborative team that is there to support you every step of the way.

**What You’ll Be Doing**

Every day will bring new and exciting opportunities to learn and grow, but below are some of the regular tasks you can expect to work on:

- Provide float coverage (up to 50%) as required;
- Work as the first point of contact for lawyers requiring assistance when their legal assistant is absent;
- Work closely with HR to coordinate Legal Administrative Assistant vacation coverage and forecast the coverage required for duties such as trial preparation, extended vacation coverage, Float vacation, etc.;
- Work with HR on training and development needs within the float group, including file opening, file closing and billing;
- Organize the float in-office schedule and ensure a Litigation Float and Business Law Float are on-site at all times;
- Assist HR with float recruitment and the interview process; and
- Build strong communication within the float team by utilizing Microsoft Teams, posting New Float announcements and coordinating regular meetings as a group and one-on-one.
- Maintaining an efficient file management and bring-forward system;
- Liaising with legal assistants, paralegals, other lawyers and clients on file progress; and
- General administrative duties as required.

**How You’ll Be a Great Fit For This Role**
- Graduate of an accredited Legal Administrative Assistant program or relevant experience;
- A minimum of 4 years of experience as a Legal Administrative Assistant, working in the areas of Business Law and Litigation;
- A minimum of 2 years in a leadership role working in a legal environment is an asset;
- Strong technical skills, including knowledge of Microsoft Word, Excel, Outlook, Adobe, and BC Online;
- Excellent verbal and written communication skills;
- Excellent organizational skills and attention to detail;
- The ability to prioritize a high volume of tasks and competing priorities;
- A client-centered approach with the commitment to providing outstanding service;
- The ability to follow instructions and adhere to strict deadlines;
- Dedicated to providing service beyond expectation; and
- The ability to exercise sound judgment, discretion, confidentiality, and adapt to changing demands.

**The Exciting Extras**

In addition to a competitive salary range of $65,000 to $75,000, we offer a range of benefits to ensure you are set up to thrive in a healthy work-life balance at Clark Wilson:

- Flexible working arrangements;
- A health and wellness spending account to pay for items that will help you with your unique needs: an exercise bike, swimming lessons, or your pets’ vet bills. It’s up to you
- Personal days to help you balance outside commitments such as moving into a new home, taking your car for its’ annual service, or visiting the dentist;
- An annual day off with pay and long service bonuses to help you celebrate your work anniversary;
- Health coverage for you and your family, including: overseas emergency medical care, prescriptions, vision care, dental care, para-medical services, life insurance and hospital accommodation;
- An annual budget to invest in your professional growth and mentorship to help you achieve your goals;
- Help planning for a comfortable retirement - we’ll match your RRSP contributions up to 5% of your gross income;
- Continuation of your salary at 100% for a portion of your pregnancy/parental leave so you can spend quality, worry-free time with your family;
- A generous monetary incentive for employee referral;
- Opportunities to give back to your community through firm initiatives; and
- Friday night socials, tasty treat days (the last one was Earnest Ice Cream), off-site social events, and team-building events throughout the year.

**Who We Are**

Clark Wilson is a rapidly growing regional law firm focused on providing the best possible service for our clients. We’re consistently recognized by the media and business community for our professional excellence.

Clark Wilson is proud to be recognized as a Best Workplace in both British Columbia and Canada, as well as the following distinct categories
- Great Place to Work Certified
- Best Workplaces in Canada
- Best Workplaces in BC
- Best Workplaces for Women
- Best workplaces for Hybrid Work
- Best Workplaces in Professional Services
- Best Workplaces in Professional Development

Clar

  • Administrative Legal Assistant/intake Legal

    1 month ago

    Vancouver, Canada Legal Aid BC Full time

    **Location**: Vancouver, BC **Status**:Full-time Permanent **Affiliation**:British Columbia General Employees’ Union (BCGEU) **Salary range**:Job Class 10 ($55,189 - $62,968) **Competition #**:B087-24 **Application Deadline**:October 25, 2024 **VALUES STATEMENT**: Our commitment to the principles of fundamental justice embedded in the Charter of...

  • Administrative Legal Assistant

    2 months ago

    Vancouver, Canada Legal Aid BC Full time

    **Location**: Vancouver, BC **Status**: Full-time Permanent **Affiliation**:British Columbia General Employees’ Union (BCGEU) **Salary range**:Job Class 10 ($55,189 - $62,968) *under review **Hours of Work**: 8:30 am - 4:30 pm (35 hours/week, Monday to Friday) This position is not on the modified workweek **Competition #**:B079-24 **Application...

  • Administrative Legal Assistant/intake Legal

    3 months ago

    Vancouver, Canada Legal Aid BC Full time

    **Location**: Vancouver, BC **Status**: Full-time Term (until August 6, 2025) **Affiliation**:British Columbia General Employees’ Union (BCGEU) **Salary range**:Job Class 10 ($55,189 - $62,968) **Competition #**:B072-24 **Application Deadline**: September 6, 2024 **VALUES STATEMENT**: Our commitment to the principles of fundamental justice embedded...

  • Administrative Legal Assistant, Term, Family Law

    2 months ago

    Vancouver, Canada Legal Aid BC Full time

    **Location**: Vancouver, BC **Status**:Full-time Term (To May 2nd, 2025, or until the return of the incumbent) **Affiliation**:British Columbia General Employees’ Union (BCGEU) **Salary range**: Job Class 7 ($50,769 to $57,882) **Competition #**:B040-24 **Application Deadline**:Open until Filled **VALUES STATEMENT**: Our commitment to the principles...

  • Intake Legal Assistant

    2 months ago

    Vancouver, Canada Legal Aid BC Full time

    **Location**: Vancouver, BC **Status**:Full-time Permanent **Affiliation**:British Columbia General Employees’ Union (BCGEU) **Salary range**: Job Class 10 ($55,189 - $62,968) **Competition #**:B073-24 **Application Deadline**:September 10, 2024 We are seeking anIntake Legal Assistantto join our team. The Opportunity As **Intake Legal Assistant,...

  • Intake Legal Assistant

    1 month ago

    Vancouver, Canada Legal Aid BC Full time

    **Location**: Vancouver, BC **Status**:Full-time Permanent **Affiliation**:British Columbia General Employees’ Union (BCGEU) **Salary range**: Job Class 10 ($55,189 - $62,968) **Competition #**:B086-24 **Application Deadline**:October 22, 2024 We are seeking **five **Intake Legal Assistantsto join our team. **The Opportunity** As **Intake Legal...

  • Intake Legal Assistant

    2 months ago

    Vancouver, Canada Legal Aid BC Full time

    **Location**: Vancouver, BC **Status**:Full-time Permanent **Affiliation**:British Columbia General Employees’ Union (BCGEU) **Salary range**: Job Class 10 ($55,189 - $62,968) **Competition #**:B081-24 **Application Deadline**:October 15, 2024 We are seeking anIntake Legal Assistantto join our team. **The Opportunity** As **Intake Legal Assistant,...

  • Senior Wills and Estates Legal Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada Legal Freelance Centre Full time

    Job Opportunity: Wills and Estates Legal AssistantLegal Freelance Centre is seeking an experienced Wills and Estates Legal Assistant to join their team in Vancouver. As a key member of our team, you will be responsible for drafting and orchestrating probate applications, drafting estate planning documents, and investigating relevant information from...

  • Legal Administrative Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada Boughton Law Corporation Full time

    Job Title: Legal Administrative AssistantWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Boughton Law Corporation.Job Summary:The Legal Administrative Assistant will provide administrative support to our legal team, ensuring the smooth operation of our office. This includes managing incoming and...

  • Legal Administrative Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada Boughton Law Corporation Full time

    Job Title: Legal Administrative AssistantWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Boughton Law Corporation.Job Summary:The Legal Administrative Assistant will provide administrative support to our legal team, ensuring the smooth operation of our office. This includes managing incoming and...

  • Legal Administrative Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada Granard Management Full time

    Job Title: Legal Administrative AssistantWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Granard Management.Job Summary:The Legal Administrative Assistant will provide administrative support to our legal team, ensuring the smooth operation of our office. This role will involve coordinating the flow of...

  • Legal Administrative Assistant

    2 months ago

    Vancouver, British Columbia, Canada Granard Management Full time

    Job Title: Legal Administrative AssistantWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Granard Management.Job Summary:The Legal Administrative Assistant will provide administrative support to our legal team, ensuring the smooth operation of our office. This role will involve coordinating the flow of...

  • Legal Administrative Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada Granard Management Full time

    Job Title: Legal Administrative AssistantWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Granard Management.Job Summary:The Legal Administrative Assistant will provide administrative support to our legal team, ensuring the smooth operation of our office. This role will involve a range of tasks,...

  • Legal Administrative Assistant

    2 months ago

    Vancouver, British Columbia, Canada Granard Management Full time

    Job Title: Legal Administrative AssistantWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Granard Management.Job Summary:The Legal Administrative Assistant will provide administrative support to our legal team, ensuring the smooth operation of our office. This role will involve coordinating the flow of...

  • Legal Administrative Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada Granard Management Full time

    Job Title: Legal Administrative AssistantWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Granard Management.Job Summary:The Legal Administrative Assistant will provide administrative support to our legal team, ensuring the smooth operation of our office. This role will involve a range of tasks,...

  • Legal Administrative Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada Boughton Law Corporation Full time

    Job Title: Legal Administrative AssistantWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Boughton Law Corporation.Job Summary:The successful candidate will provide administrative support to our legal team, ensuring the smooth operation of our office. This is a permanent full-time position with a...

  • Legal Administrative Assistant

    5 months ago

    Vancouver, Canada Parr Business Law Full time

    **Parr Business Law**, an independent law practice in Vancouver, BC, is in search of a Full-Time **Legal Administrative Assistant** to join our team. **ABOUT US**: Our practice focuses on various aspects of business law, including incorporations, agreements, M&A transactions, and intellectual property issues. We also handle wills, estates, trusts, and...

  • Legal Administrative Assistant

    3 months ago

    Vancouver, Canada Parr Business Law Full time

    **Parr Business Law**, an independent law practice in Vancouver, BC, is in search of a Full-Time **Legal Administrative Assistant** to join our team. **ABOUT US**: Our practice focuses on various aspects of business law, including incorporations, agreements, M&A transactions, and intellectual property issues. We also handle wills, estates, trusts, and...

  • Legal Administrative Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada Randstad Canada Full time

    Exciting Opportunities in Downtown VancouverWe are seeking an experienced Legal Administrative Assistant or Paralegal to join our talent pool and explore new employment opportunities in Downtown Vancouver.Key Responsibilities:Serve as the primary point of contact for external clients and internal departments.Manage calendars and schedules for lawyers.Assist...

  • Legal Administrative Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada Randstad Canada Full time

    Exciting Opportunities in Downtown VancouverWe are seeking an experienced Legal Administrative Assistant or Paralegal to join our talent pool and explore new employment opportunities in Downtown Vancouver.Key Responsibilities:Serve as the primary point of contact for external clients and internal departments.Manage calendars and schedules for lawyers.Assist...