Special Projects Coordinator

2 weeks ago

Halifax, Canada Atlantic Publishers Marketing Association Full time

The Special Projects Coordinator provides a wide range of support for members and management for APMA projects as well as general organizational activities.

**Who We Are**

The **APMA** is an industry support organization representing 38 book publishers located in Atlantic Canada. The publishers in Atlantic Canada believe a vigorous Atlantic-owned-and-controlled book publishing industry is essential to the economic, cultural, educational and social life of Atlantic Canada. The APMA works towards growing and maintaining a strong Canadian-owned book publishing industry in Atlantic Canada.

The APMA coordinates promotional projects such as the _Atlantic Books Holiday Gift Guide_, the _Best Atlantic-Published Book Award_ and _Pitch the Publisher,_ in addition toorganizing professional development sessions and industry growth projects for its members. They publish _Atlantic Books Today_, a bi-annual full-colour magazine that brings readers across Atlantic Canada the latest book news, features, excerpts, reviews and so much more, as well as running AtlanticBooks.ca, a webstore and hub for all things related to Atlantic Canadian books and authors.

The APMA's employs an Executive Director, Administrative Assistant, Special Projects Coordinator, and Content Manager in the Halifax office as well as several contractors who support the delivery of our marketing and projects. Our office is open 9:00 am - 5:00 pm Monday - Thursday, excluding statutory holidays, and our Executive Director works from home on Fridays.

The Special Projects Coordinator is responsible for coordinating multiple ongoing and ad-hoc special projects of the association as well as assisting with the day-to-day operations of the association where required. Direct reports include multiple stakeholders and contractors requiring supervision and direction. The Special Projects Coordinator reports to the Executive Director.

This is an in-person position in Halifax at 30 hours per week (Monday - Thursday from 9:00 am to 5:00 pm) and $21.00 per hour. This is a 14 month term (app. eight weeks of training + 12 month maternity leave) beginning July 2023.

**Duties and Responsibilities**

Duties and responsibilities include, but are not limited to:
General Office Duties (30%)
- Grant and report writing for all special projectsBudgeting and financial reporting for all special projects
- Member outreach and communications:Writing and circulating a monthly member newsletter
- Coordinating member portal section of website (funding permitting)
- Maintaining relevant member correspondence
- Executive support for Executive Director
- Managing library communications
- Coordinating the APMA Best Atlantic-Published Book Award Jury

Website management (5%)
- Overseeing in-office day-to-day website operations and custom development to ensure the website is functioning correctly for tasks performed by the administrative assistant such as uploading new book collections

Special Projects (65%) which include (but are not limited to):

- Digital book and accessibility projects, including Books by Heart and #ReadAtlantic public library eBook/audiobook projects in 2023-24.
- Atlantic Books in Classrooms (ABC)
- East Bound Conference and Professional Development (funding permitting)
- Bookseller Initiative (funding permitting)Although the annual Holiday Campaign is not typically a special project since it runs each year, in 2023 there may be a special webstore and web development element added to the Holiday Campaign through the Canada Book Fund’s Bookseller Initiative, with which the Special Projects Coordinator would assist the Executive Director.

This is a varied position, which touches all aspects of APMA’s programs and operations. Every day will be different

**Skills, Knowledge, Education, and Experience**

Education and Experience
- Post-secondary degree
- Minimum of 2 years in an office environment
- Minimum of 1 year project management experience
- Non-profit experience an asset

Specialized Knowledge
- Office and project management
- Business communications
- Event planning and delivery

**Skills**:

- You have a meticulous eye for detail, strong numeracy skills, and experience developing and/or managing budgets.
- You have successfully managed projects from start to finish, reliably organizing your time to ensure deadlines are met, and can prioritize competing tasks.
- You have excellent communication and interpersonal skills and are comfortable working independently and as part of a team in a hybrid working environment.
- You are familiar with basic bookkeeping principles
- Communication skills in French an asset
- You are experienced and comfortable using the following programs:
WordPress and WooCommerceMenus
Widgets
Pages
Posts
Custom plugins
MailChimp
Microsoft Office Suite (with advanced proficiency in Excel)
Facebook, Twitter, Instagram, Tiktok
Meta (Facebook) Business Suite
Canva
Adobe Creative Suite
- You are familiar with the following programs (or co

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