Office Administrator

5 months ago

Mississauga, Canada Penny Appeal Canada Full time

**About Penny Appeal Canada**

Penny Appeal Canada is a relief organization with a really BIG vision for the world. We want to create the best societies we can and to break the cycles of need and poverty for good. That’s why we work to turn small change into a BIG DIFFERENCE. We are a proud member of a
global Penny Appeal family that celebrated its 10-year anniversary in 2019. Penny Appeal was first set up to provide poverty relief across Asia, the Middle East, and Africa by offering water solutions, organizing mass feedings, supporting orphan care, and providing emergency food
and medical aid. Since then, we have transformed lives and empowered communities around the world and right here at home. Our vision is a world that’s united and strong. Communities working together, supporting one another, leaving need and poverty behind for good. Penny Appeal Canada’s approach to charity is simple, yet has a massive impact. We make charitable giving affordable and rewardable, ensuring everyone can help those in need by donating just a few pennies, or cents, each day. Penny Appeal Canada is one of the fastest
growing charities in Canada.

Penny Appeal Canada is seeking a dynamic and organized individual to fill the role of Office Administrator. As the Office Administrator, you will play a crucial role in ensuring the smooth and efficient operation of our office environment. This position offers a unique opportunity to contribute to our mission-driven organization while overseeing a variety of administrative, communication, human resources, and facility management tasks. The Office Administrator will directly report to the Director of Finance and Operations.

**Responsibilities**:

- Manage and coordinate office activities, including communication, correspondence, and digital document filing.
- Act as a liaison between staff, management, and external stakeholders, scheduling meetings and coordinating logistics.
- Supervise office maintenance and manage vendor relationships, ensuring a clean workspace and stocked supplies.
- Support human resources by assisting in onboarding, maintaining employee records, and collaborating on administrative tasks.
- Provide IT support, overseeing office technology, and serving as the primary contact for IT-related issues.
- Maintain data confidentiality and integrity, updating electronic databases and ensuring security.
- Implement health and safety protocols, conducting inspections, and ensuring compliance with regulations.
- Foster a positive work environment by addressing employee concerns and coordinating recognition programs.
- Arrange travel itineraries and accommodations, managing travel expenses and reconciling reports.
- Identify opportunities for process improvement and efficiency, implementing changes to streamline workflows.
- Stay informed about relevant laws and regulations, ensuring the company's compliance with legal requirements.
- Facilitate training sessions and workshops for staff development, tracking employee training records.
- Assist in event organization and charitable events, providing support to the events and FD team.
- Coordinate with the HR Manager on employee engagement activities and staff celebrations.
- Maintain a company vehicle maintenance schedule and assist with facility management tasks.
- Other duties as assigned.

**Qualifications**:

- Bachelor's degree in Business Administration or related field preferred.
- Proven experience in office management or similar role.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in MS Office Suite and other office management software.
- Knowledge of compliance and regulations.
- Ability to work independently and collaboratively in a fast-paced environment.
- Detail oriented and ability to multitask and prioritize tasks
- Creative mindset, ability to articulate projects in both written and visual format
- Must be eligible to work in Canada

Compensation and Start Date This full-time position is hybrid based, with health benefits, and competitive salary compensation.

Please Note: Only applicants selected for an interview will be contacted

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