Bookkeeper/administrator - Contract Position

1 month ago


Concord, Canada Tesmor Climate Services Ltd. Full time

**BRUSAN HEATING & AIR CONDITIONING LTD.**

HVAC BOOKKEEPER & ADMINISTRATOR

**Job Description**:
We are looking for a 4-month contract, full time, in-person bookkeeper and administrator to handle full cycle bookkeeping duties and general office assistance, as required.
- 5+ years experience and strong knowledge in a similar accounting/bookkeeping role, experience in HVAC/construction is required.
- Proficiency with various programs (Microsoft Office, SAGE50 accounting (required), Telpay).
- Highly organized and able to handle multiple tasks simultaneously.
- The ability to work independently, have time management skills and can work well with all levels of management and personnel.
- Professional, punctual, and customer-centric oriented.
- Aptitude for problem solving.
- Strong oral and written communication skills.
- Detail-oriented and a high degree of accuracy.

**Duties**:
Accounts Payable:

- All invoices are entered using Sage50.
- Code and key accounts payable and process payments via Telpay on a timely basis. Typically, a pay cycle is completed on the 15th of every month.
- Work with Project Managers to enter all PO driven invoices and allocate by project for job costing purposes.
- Match all invoices to packing slips.
- Balance Statements from vendors.
- Ensure payments with a discount term are made within the appropriate time frames.
- Investigate all discrepancies with invoice totals.
- Maintain current A/R accounts. Investigate, adjust and resolve any outstanding balances.
- Issuing statements for overdue balance
- Process payments received by cheque, e-transfer or cash.
- Cheques are processed using a Remote Deposit Capture device for two separate companies.
- Customer invoicing as required with project allocation, monthly draws, and holdbacks.
- Prepare Statutory Declarations to receive payment.

Banking:

- Monthly bank reconciliation and analysis of accounts and variances for two separate companies.
- Deposit cheques using a Remote Deposit Capture Device, as posted to A/R.

Payroll:

- Process weekly payroll for two separate companies.
- Processing weekly timesheets for approval.
- Monitor payroll on a weekly basis for any payroll deductions.
- Employee RRSP and DPSP weekly contributions.

Financial:

- Developing monthly financial statements and process income statements, balance sheets, and other financial reports.
- Processing of T4s, T5018 and ROEs
- Processing monthly government payments of Source Deductions, EHT, GST/HST, Corporate Tax and WSIB for multiple companies.

Bookkeeping:

- Track employee purchases on account and deduct from payroll the appropriate amounts.
- File and sort documents (paper and electronically, creating folders when necessary)
- Internal billing and transfers between companies.
- Working with other bookkeeper from Service company on internal work.
- Various accounting and journal entries.

Office Organization:

- Keeping employee personal folders accurate and up-to-date.
- Entering new customer/vendor information into Sage50
- Keeping existing customer/vendor information accurate and up-to-date.
- Responsible for filing all documents, invoices, employee information, etc., daily.

Required Experience:
Accounting and Bookkeeping - 5 year minimum

Office Administration - 5 year minimum

Strong computer proficiency

HVAC /Construction background - 2 year minimum

Education Requirement:
Bachelor’s Degree in Accounting or Business Administration Diploma Preferred

Language Requirement:
English (required)

Ability to speak Italian is an asset

**Job Type**:
4-Month Contract Position with the possibility of extension and a full-time contract.

**Job Type**: Fixed term contract
Contract length: 4 months

Pay: $25.00-$35.00 per hour

Expected hours: 40 per week

**Benefits**:

- On-site parking

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Accounting: 5 years (required)
- Bookkeeping: 5 years (required)
- Microsoft Office: 5 years (required)
- Time management: 1 year (required)

**Language**:

- English (required)

Work Location: In person

Expected start date: 2025-01-06



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