Payroll Systems Processor

2 weeks ago

Burnaby, Canada PHSA Full time

**As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.**

Under the direction of the Administrator, Payroll Processing, the Payroll Systems Processor performs various processing functions by conducting a series of established procedures for quality control checks to verify and update information on the payroll database systems. The Payroll Systems Processor provides support to users of the payroll systems and performs duties related to the preparation and processing of payroll and leave of absence information such as entering data into electronic payroll systems, processing manual cheques, processing mass employee retroactive or arrears earnings, payroll deductions, leave of absence hours and service and leave plan adjustments. The Payroll Systems Processor responds to internal and external inquiries relevant to the processing of time and payroll data.

**What you’ll do**
- Performs quality control checks on payroll data prior to pay period cutoff to identify data entry errors in employee data. Updates payroll data or directs required corrections to appropriate support teams for correction prior to pay period end processing.
- Performs extracts (daily and bi-weekly) from multiple timekeeping systems and runs error validation reports. Checks and corrects payroll errors (such as mapping errors) and distributes reports to appropriate Timekeeping, Staffing or Customer Service Teams for timekeeping input, error corrections or follow up.
- Performs comprehensive quality control checks for accuracy on the timekeeping extract data and payroll system data by performing tasks such as running a series of established reports, checking and correcting identified errors by comparing input data to information provided by Human Resources and to established policies, procedures and standards. Generates data reports for time entry system and payroll system data and submits the verified information to the Administrator, Payroll Processing for approval. Uploads approved time entry and payroll system data files to the payroll system as directed. Refers problems and unresolved issues to the Administrator, Payroll Processing.
- Runs, prepares and distributes verified payroll reports for Finance and other related departments for pay periods and generates upload files and cheques within required deadlines. Verifies completion of pay cycle processing and submits verified processing checklist to the Administrator, Payroll Processing for approval and signoff.
- Performs off cycle pay processing as scheduled for employee retroactive or arrears earnings, payroll deductions, benefits leave of absence hours, service and leave plan adjustments based on the input of the Customer Service Teams. Coordinates performance and completion of off cycle processing with Customer Service Advisors and communicates results to the Customer Service Teams. Generates deposit files and cheques for approval by Manager, Payroll Administration.
- Under the direction of the Administrator, Payroll Processing assists with user acceptance testing following test cases of a variety of system changes including improvements to operating procedures, contractual changes and compliance with government agency requirements by running processes in a test database to ensure that the expected results have been achieved. Issues and results of testing are referred to the Administrator, Payroll Processing for analysis and approval for migration to production.
- In coordination with the Administrator, Payroll Processing assists with the development, implementation and deployment of new or revised processes including the documentation and updating of processing procedure documents and manuals as requested. Assists the Administrator, Payroll Processing with ensuring procedure documents are detailed and accurate for submission to Manager, Payroll Administration for approval.
- Generates electronic payroll data files for bank deposits and Canada Savings Bonds for review and approval by the Manager, Payroll Administration and Manager, Payroll Processing. Exports approved data files to external systems within required deadlines.
- Answers inquiries related to payroll information by performing tasks such as confirmation of information on pay period dates, the distribution of cheques and system setups for earnings codes, leave balances, deductions and benefits. Refers unresolved issues to the Manager, Payroll Processing.
- Responds to queries from timekeeping departments on issues such as coding by providing explanations as to how the time entry system is interfaced with the payroll system. Refers unresolved issues to the Administrator, Payroll Processing.
- Assists with orientation of staff on time entry system interfaces payroll system processes and changes resulting from system updates
- Responds to queries on questions such as data variances relating to payroll processes by performing tasks such as re

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