Executive Assistant

2 weeks ago

Toronto, Canada Fred Victor Full time

**INTERNAL/EXTERNAL**
**Job Title**: Executive Assistant - Vice President, Programs and Services Office

**Position Type**: Full time, permanent, Non-Bargaining Unit

**Number of Positions**:1

**Rate**: $55,068.00 - $60,781.50, with annual increases within this band

**Vacation**:4 weeks to start

**Benefits**: Group benefits with Life Insurance, AD&D, Extended Health and Dental Care with premiums 100% paid by the employer, LTD with premiums 100% paid by employees; paid sick leave and float day

**RRSP**: RRSP with 6.5% employer contribution and 4% employee contribution after successful completion of probation

**Hours**:37.5 hours per week

**Supervisor**: Vice President, Programs and Services

**Posting Date**: January 26, 2023

**Application Deadline**: February 2, 2023, by 4:00 PM

**Location**: 300-36 Lombard Street, Toronto with hybrid work arrangements available based on coordinated activities

**Why Fred Victor?**

For over 125 years, Fred Victor has been a leader in providing place and purpose to people in need in Toronto. Our mission is to improve the health, income and housing stability of people experiencing poverty and homelessness.

We are committed to ending chronic homelessness. This is an ambitious and bold goal, but we believe, achievable.

The Executive Assistant - Vice President, Programs and Services Office provides reliable, timely, and detail-oriented administrative support to the Vice President, Programs and Services in achieving excellence across the Programs and

Services department. Working collaboratively with other members of the Programs and Services department to support strategic initiatives, analyze qualitative and quantitative data, complete reports, and present findings, will be demonstrated through proficiency in the use of the Microsoft Office Suite, client record databases, quality tools and creative presentation software, and maintaining organized documentation that is accessible, shared, and transparent.

**Does this sound like work you want to be a part of?**

We offer a collaborative environment, an opportunity to join a diverse team of caring professionals and a chance to make a difference. With over 60 programs and services and more than 21 sites, there are lots of opportunities to grow your career with us.

**What You Will Do (Position Summary)**
- Compiling, analyzing and correlating data and other information for reports and/or to prepare for presentation to management
- Attending and actively supporting meetings with the Vice President, Programs and Services, department senior management and the overall department’s management team
- Supporting survey instrument development and interviewing of key stakeholders at visits to Programs and Services sites
- Developing and designing presentations with engaging and accessible presentation material
- Structuring the organizing and tracking of projects, tasks, and activities for the Vice President, Programs and Services Office
- Providing general administrative support
- Supporting the scheduling and protection of the Vice President, Programs and Services time
- Supporting the invoicing and payment reconciliation of the Vice President, Programs and Services
- File management of Vice President, Programs and Services Office
- Other duties as required

**What You Bring to the Team**
- Post-secondary degree or diploma in a related discipline or the equivalent combination of education and experience in quality improvement or research analysis
- Extensive experience working with electronic documents in various formats using Microsoft Office Suite (i.e., Word, Excel, PowerPoint), and familiarity with presentation and graphics software
- Considerable experience in the areas of data identification, collection, analysis, and documentation
- Advanced knowledge in working with databases to generate reports, and when required manual generation for reporting
- Quality tools, Lean, Six Sigma, and or Project Management considered assets
- Commitment and adherence to the values, goals and policies of Fred Victor

**What Sets You Apart**
- Adept at critical thinking and analysis
- Effective communicator and enthusiastic about learning how to continuously improve in the role
- Demonstrated initiative, solutions-focused and trust-worthy
- Efficiently acts on priorities containing sensitive information, with integrity and impeccable attention to detail in achieving timely results
- Facilitates an accessible, anti-oppressive, pleasant disposition, in internal and external interactions, representing the work and reputation of the Vice President, Programs and Services

**Compensation and Benefits**
- 4 weeks of vacation to start + 1 float day
- Generous paid sick leave allowance
- A comprehensive Dental, Extended Health and LTD group benefits package includes individual and family coverage, including prescriptions, hospital accommodation, hearing care, paramedical practitioners and a wide variety of dental care. Additional insurance includ

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