Administrative Services Coordinator

4 weeks ago

Toronto, Canada CBRE Full time

Posted- 23-Feb-2024- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Administrative- Location(s)- Toronto - Ontario - Canada**About the Role**:
As a CBRE Administrative Services Coordinator, you will provide administrative support to a department or manager. You’ll answer, screen and forward telephone calls, greet customers and resolve customer complaints.
- This job is part of the Administrative Services job function. They are responsible for providing administrative support to areas of the business including operations, teams, job functions and senior management.

**What You’ll Do:
- Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports using Excel, PowerPoint and other Office365 products.
- Ability to document information for analysis and identification of trends through the use of suitable tools to support rationalization of outcomes and continuous improvement.
- Establishes and maintains record keeping and filing systems.
- Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements and may arrange meetings and conferences for an assigned work group.
- May perform administrative duties specific to department such as, conducting research, surveys, updating databases, and preparing collateral materials for mass E-mailings.
- Completes expense reports and handles reconciliation of receipts for a designated work group.
- Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures.
- Other duties may be assigned.

**What You’ll Need**:
Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the futureTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**EDUCATION and EXPERIENCE
- High school diploma or general education degree (GED) and a minimum of five years of related experience and/or training.
- Preference for a person who has a background in real estate management
- **COMMUNICATION SKILLS
- Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

**FINANCIAL KNOWLEDGE
- Requires general knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

**REASONING ABILITY**
- Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

**OTHER SKILLS and ABILITIES
- Well organized
- Motivated
- Attention to detail.
- Well versed in various software including but not limited to the full suite of Microsoft Office.
- Proficient in PowerPoint and developing presentations.
- Ability to prioritize and re-prioritize quickly.
- Willingness to take on challenges and projects outside of core duties.

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