Coordinator, Administrative Services

1 week ago

Toronto, Canada Ontario Hospital Association Full time

**Coordinator, Administrative Services**

**Business Planning and Services Division**

**Full-time Permanent **(Hybrid: 2 days/week in office, 3 days/week WFH)**

**Target hiring range: $48,897 to $55,009**

**Background**:
The foundation of the Ontario Hospital Association’s (OHA) strategic plan is the need to be a strong and healthy association to serve hospitals so that they can change and evolve as organizations within Ontario’s health system. The OHA’s goal is to serve and actively support its diverse membership. We are committed to leadership and excellence by providing industry-leading guidance and advice to our members. The OHA is an organization whose strength is its people. We achieve our purpose in serving Ontario’s hospitals to build a better health system through our core values humility, discovery, and passion. The OHA offers a professional and dynamic work environment and is committed to providing its employees with the right tools to succeed. We recognize and encourage individual and team strengths and promote opportunities for personal growth, achievements, and continuous learning.

The OHA is looking for an organized and passionate individual to join our Centralized Administrative Services team within the Business Planning and Strategy Division. You are a great listener and your communication style, energy and self-confidence make people want to work with you. Your project management experience round out your diverse skillset.

**The Position**:
Reporting to the Lead Coordinator, you will be:

- providing administrative support to the entire OHA team
- supporting various committees, working groups, task forces
- preparing routine replies to incoming correspondence
- coordinating in person and hybrid (online) meetings
- preparing and distributing agendas, booking meeting rooms and managing catering requests
- maintaining accurate and up to date files
- developing spreadsheets and maintaining accurate corporate records including, but not limited to, corporate records management (CRM) contacts and committee membership lists
- liaising with hotels to book event space, accommodations, and all logistics required for the event
- building surveys to obtain members hotel requirements, dietary restrictions, accessibility requirements, etc.
- preparing cheque requisitions, and processing invoices
- preparing vendor contract requests for approval

**Don’t Meet Every Requirement?**

**Why Join the Ontario Hospital Association (OHA)?**

Join us in serving Ontario’s hospitals to build a better health system. As a not-for-profit association, the OHA offers you a fulfilling role supporting our members through advocacy, knowledge translation and member engagement, labour relations, and data and analytics.

An inspiring and creative place to work, the OHA is your opportunity to change the healthcare system for the better, while having a lot of fun. You’ll also be welcomed into a supportive and inclusive environment built on our core values of:
**Humility** - we listen to and respect the view of others
**Discovery** - we explore new ideas and possibilities
**Passion** - we bring energy and enthusiasm to what we do

**Our Culture**

Employee engagement is key to the success of any business, and that’s why the OHA is proud of our 100% employee engagement rate. We consistently survey staff to ensure we can respond to their needs and engage in meaningful conversations to improve our corporate culture. It’s why we’ve been recognized as one of the Best Workplaces in Canada (five times). Our 2022 Best Places to Work award from Human Resources Director demonstrates our commitment to a culture that upholds diversity, equity, inclusion, mental health, wellness, and compassionate leadership.

**Our Perks**

Joining the OHA gives you access to a multitude of benefits including:

- The Healthcare of Ontario Pension Plan where the OHA matches your contributions.
- Fully paid extended health and dental benefits, including travel insurance.
- Access to a comprehensive Employee and Family Assistance Program.
- A performance management program that provides an annual performance pay on top of your base salary.
- Coverage up to $1,000 for home office expenses for new staff.
- A Lifestyle Spending Account with $600 to spend on care and wellness.
- Tuition assistance and professional development support ($2,000 for general education or $5,000 for a master’s program).
- Flexible work schedule - work from home 3 days per week, onsite hours (10am to 4pm), and summer hours with alternate Fridays off.
- Start with 3 weeks of vacation which increases based on years of service.
- Extra time off including corporate office closure during the December holiday season, 4 life days and 1 anniversary day.
- Peer-to-peer recognition programs where we celebrate each other’s successes.

Fun staff events and activities to support engagement and team building.

**To Apply**:
Potential applicants are invited to submit a resu

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