Procurement Officer

4 weeks ago

Campbell River, Canada School District No. 72 (Campbell River) Full time

**School District No. 72 (Campbell River)**
**Procurement Officer**:
School District 72 operates throughout a large geographic area. Campbell River and Quadra Island schools and our school board office are located on the traditional territory of the Liǧʷiɫdax̌ʷ people. School District 72 also encompasses the traditional territory of the Klahoose (Cortes), K’ómoks (Sayward), and χʷɛmaɬkʷu (Bute Inlet) First Nations.

**SUPPORT STAFF** **Position**: Procurement Officer
**Posting Number**: 24-MAINT-013
**Term of Employment**: 12-Month Temporary Position
**Hours/Day/FTE**: 24 Hours/Week
**Wage/Salary**: $ 33.99/Hour
**Deadline to Apply**: December 15, 2024, at 4:00 PM

**Join Our Team**
School District 72 is looking for a **Procurement Officer** to join our team of professionals who strive to bring the district’s learning beliefs to life.

School District 72 (Campbell River) is located on the east coast of central Vancouver Island, extending north to Sayward and south to Oyster River. The district also includes the outer islands of Read, Cortes, and Quadra. The district serves over 5,600 students in 18 schools with a diverse range of programs that are progressive and responsive to the educational needs and interests of students.

The district respects and values the relationships with all First Nations, Métis, and Inuit peoples who reside in these territories. It is with respectful consideration that the programs and services provided to students and staff acknowledge their histories, cultural contributions, and contemporary concerns.

**About the Role**
Reporting to the Director of Operations and Manager, Capital Planning and Projects, the Procurement Officer purchases, organizes and oversees activities involved in the identification and acquisition of goods and services for School District 72’s operations and capital projects. The Procurement Officer is responsible for supporting the relationships between the district and suppliers. The position also provides general project support for capital and operating projects.
- Responsible for establishing purchasing procedures to fulfill procurement, inventory, and distribution of required components.
- Plans, coordinates and delivers on the procurement of goods and services for the district as it relates to operations and capital projects.
- Prepares, reviews, and issues a variety of formal procurement documents and opportunities including Requests for Quotations (RFQs), Requests for Proposals (RFPs) and construction tenders.
- Provides general project support for capital construction and maintenance projects including cost tracking.
- Responsible for the efficient procurement workflow by reviewing purchase requests, obtaining supplier quotes, creating purchase orders and/or contracts and facilitating communication with suppliers.
- Assists Manager and/or Department Heads, or broader district staff with the development of procurement specifications.
- Ensures procurement complies with contract and bid law, policy, and legislation to ensure proper audit and business practices for purchasing and that contracts are implemented, monitored and controlled.
- Administer contracts, control costs and ensure on-time delivery in accordance with program requirements.
- Develops and maintains relationships with purchasers, vendors, and suppliers. Acts as a liaison between the district and vendors/bidders on day-to-day process and system matters.
- Manages and utilizes procurement portal software to facilitate formal procurement activities (Bids & Tenders, BC Bid, BC Auction)
- Advises on opportunities for the district to seek best value in procurement activities.
- Other related duties as assigned.

**Bring your Expertise**
- Completion of diploma in business administration, supply chain management, or commerce.
- Minimum three years of recent experience in a buyer or procurement role, preferrable within the public service sector.
- Public Sector Procurement Program Certificate would be an asset.
- Current knowledge of procurement practices, functions and business processes.
- Demonstrated proficiency in both oral and written communication including the ability to compose routine business correspondence.
- Sound knowledge of the applicable rules, regulations, policies, and procedures which govern departmental and/or school activities.
- Ability to establish and maintain positive working relationships with all School District staff and external parties and diplomacy.
- Ability to work independently with a minimum of supervision.
- Strong teamwork skills with the ability to work harmoniously and cooperatively within the team.
- Demonstrated ability to exercise initiative and judgment while working within prescribed procedures and processes.
- Excellent organizational skills with the ability to anticipate and prioritize job-related duties and to follow through and accurately complete tasks in a timely fashion.
- Superior communication and customer service skills including a demon

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