Part-time Administrative Support Clerk
4 weeks ago
Requisition Details
**Job Title**:
**Part-time Administrative Support Clerk**
**Requisition #**:
**23-801**
**Campus**:
Doon
**Department**:
Professional Resource Centre (PRC)
**Starting Rate**:
$18.43
**Payband Range**:
$18.43 - $21.10
**Hours/Week**:
24
**Posting Date**:
Monday, June 19, 2023
**Closing Date**:
Monday, June 26, 2023 at 11:59 PM EST
**Vacancy Type**:
Support Staff - Part-time Regular
Support Staff Regular Part-time Replacement Position
(First consideration for Support Staff and Academic positions will be given to internal applicants in accordance with the respective Collective Agreements)
The Professional Resource Centre (PRC) provides a large variety of services to professionals and students in the Early Learning and Child Care Sector. The incumbent will provide clerical support in the day-to-day operations of the PRC. This includes working as part of the library team, providing information, directing, and supporting members in the use of the resources, enhancements, research, and equipment available at the PRC as well as maintaining office supplies and resources. This position also provides support to our students in a variety of programs that may hold a placement with our organization.
**Responsibilities**:
- Respond to requests for information from other departments, students, and the public; either providing the information or directing the request to the employee most suited to respond
- Ensure office equipment (photocopiers, faxes, printers, folding machine, safe) is functional, and arrange maintenance as required
- Assist in booking and coordinating special events and functions hosted by the PRC as well as supporting these events by creating marketing materials, special event forms, and other resources as dictated by the event and/or supporting with attendance and presenter guidance
- Support the creation and communication of marketing materials, special event forms, and other resources as dictated by the event and/or support with attendance and presenter guidance
- Develop and communicate the weekly News-Bulletin
- Regularly update and maintain the PRC website
- Monitor the registration system for the daily functionality
- Check items in and out of the PRC library, following through with missing, damaged or late items, as well as coding, labelling, and entering new items into the library system (maintaining inventory)
- Order materials and resources
- Maintain inventory of resources
Qualifications:
- Two-year diploma in Office Administration, Early Childhood Education, or a related field of study
- Excellent client service skills
- Knowledge of computers and MS Office Suite
- Proficiency with SharePoint, Office 365, Outlook, SharePoint, Word, Excel, and PowerPoint
- Proficient with virtual platforms, including Teams and Zoom
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