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Clerk, Resource Optimization

4 months ago

Kitchener, Canada Canada Post - Postes Canada Full time

Job Requisition Id: 164076
Business Function: Operations Support
Primary City: Kitchener
Other Location(s):
Province: Ontario
Employment Type: Full-Time
Employment Status: Term
Language Requirement: English Essential
Employee Class and Level: UPCEA03
Working Hours:
Number of Vacancies: 2

**Salary**:
Job Closing Date (MM/DD/YYYY):01/16/2023

The Clerk, Resource Optimization is accountable for the execution and administration of all tasks related to employee movement for employees engaged in mail processing, collection and delivery, and retail operations, in accordance with the applicable current collective agreements.

**Responsibilities**:
Below are the main job requirements and responsibilities for the Clerk, Resource Optimization.
- Administers, controls and coordinates all staffing activities related to the offering and confirmation of available positions, position content, promotions, demotions, transfers and assignment of regular, temporary, and determinate personnel, including bumping and laying-off determinate employees and placement of PPD employees.
- Maintains current vacancy and transfer lists, and staffs in conjunction with operational requirements and the respective collective agreements.
- Inputs all employee movement changes into corporate systems, ensuring accuracy and completion on a timely basis to meet reporting dates.
- Creates, administers and coordinates the various canvasses and bidding processes required by the collective agreements for each employee group, including conformity of process, maintenance of appropriate documentation and communication of results to appropriate stakeholders.
- Maintains an in-depth knowledge of policies, processes and systems as they relate to employee movement, and keeps current on relevant changes in collective agreements, corporate policies, directives, etc.

**Job Responsibilities (continued)**:

- Responds to enquiries, identifies and tracks outstanding issues, detects errors and escalates to the appropriate parties as necessary. May be required to participate in union-management consultation meetings.
- Provides coaching and support to first line management on procedures, systems and transactions as well as on the job training and support for new clerks within the group.
- Maintains a database in order to provide management and the unions with reliable and comprehensive information related to transfer lists, seniority dates, random seniority rank, continuous service dates, employee personnel data, etc.
- Prepares, maintains and updates various schedules and lists as required, including work schedules, transfer lists, vacation and pre-retirement leave schedules, casual hours lists for probationary periods, and employee entitlement lists (uniforms, boot allowances, etc.).
- Provides related clerical and administrative support for the section.

**Qualifications**:
Education
- Completion of secondary school according to provincial standards or equivalent (GED) is required AND
- Completion of post-secondary (College/University) course(s) in a related field may be required.

Experience
- 1-3 years of related work experience is required.
- May require working on evening or night shifts.
- Knowledge of scheduling procedures.
- Knowledge of SAP, Microsoft Office (i.e. Excel, Access, Word, PowerPoint & Outlook).
- Knowledge of Data Base management.

**Other Information**:
NOTE: THIS IS A TWELVE MONTH TEMPORARY ASSIGNMENT. DATES TO BE DETERMINED.

**Safety Sensitive Positions**
This position may be considered a Safety Sensitive position.

**Employment Equity**

Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation. Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.

**Conflict of Interest**
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.

**Accommodation**

Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated. All information received in relation to accommodation will be kept confidential.

**Important Message**

**Leadership Behaviours**
**Decision Making **- A champion of the organization who takes calculated risks and makes prudent, common sense decisions about current issues, future opportunities and resource requirements in a timely, well thought out manner, that aligns with the corporation's best inte