Electrification Executive Business Assistant

2 weeks ago

SaintLaurent, Canada ABB Full time

**Electrification Executive Business Assistant**:
**Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences.**:
ABB’s Electrification organization is responsible for the go-to-market strategy and generating profitable growth for the Electrification Business Area. Our 10,000 strong commercial team represents the portfolio of all Electrification Business Area Divisions in over 100 countries. Our unmatched domain expertise across key industry verticals and channels combined with our truly global footprint makes us able to deliver extraordinary business results, supporting our customers with solutions which address their current needs, whilst considering the future emerging trends such as Urbanization, Digitalization and Shift to Electricity and Sustainable Energy. Mission statement: Provide administrative services and/or support and project assistance to the Commercial Operations, Marketing and Sales Leaders. You will act as a point of contact for requests, offer solutions to those within your scope and initiate escalation actions as required. This position is essential for the smooth running of administrative procedures and processes within the business line: you will be responsible for assessing the level of urgency of issues while providing support of a confidential nature to the management team within the Commercial Operations and Marketing and Sales scope. The Business Assistant is reporting solid line to the Director of Commercial Operations and indirectly to the two Marketing and Sales Leaders in Electrification divisions.

**Your responsibilities**:

- Documentation: researches, compiles, verifies, and analyzes information and issues special reports, presentations, organization charts, correspondence, etc.
- Also, support the administration of SharePoint/Teams sites and groups.
- Communication: internally, responsible for different communication tasks ensuring knowledge and information is shared and keeping others up to date.
- Externally, support management team network maintenance and building efforts.
- Processes: implements ABB processes and initiates continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness.
- Onboarding and supervision: Participate in employee onboarding and integration.
- Coaches and may have solid line manager responsibility for more junior administration staff.
- Financial support: provides financial support on a department/project level, monitoring budget spend, raising and approving requisitions, invoices, expense reports, timesheet management, etc.
- Perform all other related duties.
- Lead by example to drive the right behaviors, personally living the values of Courage, Care, Curiosity, Collaboration.
- Ensure a safe working environment, continuous HSE improvement processes, integrity performance and Group standards.

**Your background**:

- Minimum of ten (10) years of relevant experience.
- Advanced knowledge of technology environments and commonly used software (Outlook, Word, Excel, PowerPoint, Teams, SAP, Concur).
- Excellent oral and written communication skills in French and English.
- Ability to manage multiple tasks simultaneously and excellent planning skills.
- Demonstrate autonomy, professionalism, and initiative.
- Excellent interpersonal skills.
- Experience working in a fast-paced corporate environment.
- Exceptional organizational skills and attention to detail.
- High degree of professionalism in dealing with diverse groups of people, including senior executives.
- Strong discretion and the ability to manage confidential information.

**Benefits**:

- Retirement plan
- Healthcare plan
- Accident insurance
- Wellbeing program

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