Legal Administrative Assistant

3 weeks ago

Ottawa, Canada Gowling WLG Full time

**ABOUT GOWLING WLG**

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

**PROFILE**

**RESPONSIBILITIES**
- Organize and expedite the flow of work through the professional's practice, initiating any follow-up action as appropriate.
- Accurately prepare legal documents and correspondence with mínimal direction.
- Transcribe and type legal documents and correspondence.
- Liaise between the legal professionals and various internal and external individuals, groups and clients at all levels.
- Monitoring deadlines, sending reminders and assisting with the preparation and filing of reports to clients and responses to deadlines.
- Preparing dockets and accounts for approval. Must be comfortable with numbers and possess a strong proficient with accounting and billing procedures.
- Preparing routine correspondence, administrative tasks, and maintaining client contact information in database.
- Prioritizing incoming work, following through on assignments and managing ongoing tasks.
- Implementing and maintaining practice management systems on behalf of busy processionals.
- Opening and closing files.
- Work proactively in the day-to-day support of the professional's Intellectual Property practice.
- Work effectively as part of an Intellectual Property team.
- Use initiative and good judgment to relieve the professional of administrative detail.

**QUALIFICATIONS**
- Administrative Assistant or Legal Administrative Assistant Diploma with a minimum of 5 years experience in Intellectual Property with a focus on Trademarks.
- Strong knowledge of Microsoft Office Suite.
- Good keyboard and dicta-typing skills are required.
- Ability to work in a team environment with a professional demeanour.
- Strong written, oral and verbal communication skills.
- Thorough, conscientious and strong proofreading skills.
- Ability to multi-task within a fast-paced environment.

Gowling WLG employees benefit from a hybrid work environment.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

  • Legal Assistant

    1 month ago

    Ottawa, Canada Fresh Legal Full time

    **Who You Are**: You are a self-driven individual ready to help an established law firm run its business more effectively. You have the initiative to jump in and determine how you can contribute to the overall business of a law firm. You have the desire to act and improve our work and processes. You are comfortable working independently and with asking...

  • Legal Assistant

    4 weeks ago

    Ottawa, Canada Fresh Legal Full time

    **Who You Are**: You are a self-driven individual ready to help an established law firm run its business more effectively. You have the initiative to jump in and determine how you can contribute to the overall business of a law firm. You have the desire to act and improve our work and processes. You are comfortable working independently and with asking...

  • Legal Administrative Assistant

    1 month ago

    Ottawa, Canada The Canadian Nurses Protective Society Full time

    **Legal Administrative Assistant** Permanent, regular full-time position **ABOUT US** The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces and territories. A...

  • Bilingual Legal Aid Worker

    4 weeks ago

    Ottawa, Canada Legal Aid Ontario Full time

    Union: OPSEU-District - Job Number: J0124-0717 - Job Title: Bilingual Legal Aid Worker - Job Type: Permanent Full Time - City, Province, Country: Ottawa, Ontario, Canada - Job Location: Ottawa - Job Category: Legal - Role Designation: - LAO Workplace Based - Role is physically based in an in-person LAO workplace.- Open Positions: 1 - Posting Date: January...

  • Contract Administrator

    4 weeks ago

    Ottawa, Canada Versaterm Full time

    **About Us** For over 40 years, Versaterm Public Safety has been a pioneer in public safety software, revolutionizing agencies' operations, both large and small, with a comprehensive range of solutions from community engagement to case closure. Versaterm's commitment to public safety is exemplified by a steadfast dedication to customer satisfaction, the...

  • Bilingual Legal Aid Worker

    1 month ago

    Ottawa, Canada Legal Aid Ontario Full time

    Union: OPSEU - Job Number: J0523-1295 - Job Title: Bilingual Legal Aid Worker (18 months) - Job Type: Contract - Contract Duration: 18 months - City, Province, Country: Ottawa, Ontario, Canada - Job Location: Ottawa - Job Category: Customer Service / Customer Associates - Job Classification: S4U - Role Designation: - LAO Workplace Based - Role is physically...

  • Legal Administrative Assistant

    1 month ago

    Ottawa, Canada Gowling WLG Full time

    **ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee...

  • Legal Assistant

    4 weeks ago

    Ottawa, Canada Canadian Security Intelligence Service Full time

    **Important**: **Closing Date** 2023-07-18 **Reference Number** 23-968-06-078 **Job Category** Experienced **Who Can Apply** Canadian Citizens **Location** Ottawa, Ontario **Salary Range** $65,460 - $79,640 **Status** Indeterminate (permanent) **Language Requirement** Various **Job Summary**: The Legal Assistant provides legal and administrative...

  • Legal Administrative Assistant

    1 month ago

    Ottawa, Canada Gowling WLG Full time

    **ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee...

  • Legal Assistant

    4 weeks ago

    Ottawa, Canada SPITERI & URSULAK LLP Full time

    Spiteri & Ursulak LLP is an established full-service law firm located in downtown Ottawa, steps from the Ottawa Court House. With many years of experience and success, our lawyers have developed strong reputations as leaders within the legal community. In addition to our lawyers, we have a dedicated team of support staff that range from licensed paralegals...

  • Legal Administrative Assistant- Commercial

    1 month ago

    Ottawa, Canada McMillan LLP Full time

    **Your Next Opportunity** - Would you like to be a part of Canada’s leading and progressive Business Law firm? _ McMillan has an exciting opportunity as a Legal Administrative Assistant in our Ottawa Commercial Litigation Group. As a member of the team, you will play a key role in managing the legal and administrative aspects of the practices of a team of...

  • Legal Administrative Assistant

    1 month ago

    Ottawa, Canada Gowling WLG Full time

    **ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee...

  • Bilingual Legal Aid Worker

    1 month ago

    Ottawa, Canada Legal Aid Ontario Full time

    Company Bio Legal Aid Ontario employees are committed to making a difference in the lives of our clients. As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law. If you are...

  • Legal Administrative Assistant

    4 weeks ago

    Ottawa, Canada Gowling WLG Full time

    **ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee...

  • Legal Assistant

    1 month ago

    Ottawa, Canada Smart & Biggar Full time

    Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best...

  • Bilingual Legal Administrative Assistant

    5 days ago

    Ottawa, Canada Lrostaffing Full time

    Bilingual Legal Administrative Assistant - Permanent - 16805About The OpportunityOur client is the downtown Ottawa office of an international law firm. They are looking for a fluently bilingual legal assistant to join their advocacy group on a full-time, permanent basis.Duties include but are not limited to:Organizing and expediting the flow of work through...

  • Bilingual Legal Administrative Assistant

    5 days ago

    Ottawa, Canada Lrostaffing Full time

    Bilingual Legal Administrative Assistant - Permanent - 16805About The OpportunityOur client is the downtown Ottawa office of an international law firm. They are looking for a fluently bilingual legal assistant to join their advocacy group on a full-time, permanent basis.Duties include but are not limited to:Organizing and expediting the flow of work through...

  • Legal Assistant

    4 weeks ago

    Ottawa, Canada Goldblatt Partners LLP Full time

    Goldblatt Partners LLP (formerly Sack Goldblatt Mitchell LLP) is a highly respected law firm distinguished by the excellence of our work. We deliver outstanding legal services in an efficient and cost-effective manner. For 40 years, we have blazed a trail for working people and trade unions in Ontario. While labour law remains a core practice area, we also...

  • Legal Assistant

    4 weeks ago

    Ottawa, Canada Public Service Alliance of Canada Full time

    **Branch**: Representation and Legal Services Branch **Section**: Representation and Legal Services Branch - Administration **Employment Type**: Indeterminate **Position Linguistic Designation**: Bilingual (English, French) **Position Global Linguistic Level**: C1 **Job Band**: Band 7 AEU II_X **Salary**: $75,782.00 - $85,291.00 + $1,763.31 Bilingual...

  • Legal Assistant

    1 month ago

    Ottawa, Canada Osler, Hoskin & Harcourt LLP Full time

    With an integrated network of offices in Toronto, Montréal, Calgary, Ottawa, Vancouver and New York, Osler has an undisputed reputation for solving problems, removing obstacles, and providing the answers to our clients, when our clients need them. Osler, Hoskin & Harcourt is one of Canada’s leading business law firms with over 500 lawyers and an extensive...