Legal Administrative Assistant

6 months ago

Vancouver, Canada Gowling WLG Full time

**ABOUT GOWLING WLG**

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

When it comes to equity, diversity and inclusion, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.

**PROFILE**

Performs full legal administrative work of a responsible and confidential nature for one or more professionals or to a specific department. This position receives some direction or guidance; most tasks and objectives are accomplished independently.

**RESPONSIBILITIES**
- Organize and expedite the flow of work through the Professional’s office, initiating follow-up action
- Prepare legal documents according to general precedents or instructions from Professional
- Prepare letters and memos from dictation or hard copy for review by professional
- Forward or respond to routine correspondence not requiring the Professional’s attention
- Manage the bring-forward or diary system/database to ensure important dates/deadlines are met
- Prepare special reports, which may include gathering, analyzing and summarizing data
- Exercise initiative and judgment to relieve Professional of administrative detail.
- Create, monitor and maintain client files for better file management and client service
- Coordinate administrative tasks e.g.: accounting; opening and closing files; docketing; billing; etc.

**QUALIFICATIONS**
- 3-5 years of experience working as a Legal Administrative Assistant in a professional environment
- Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner
- Ability to use discretion when dealing with confidential information
- Capacity to work independently, as well as in a team environment
- Produce a high quality and quantity of work product, occasionally under tight timelines
- Able to prioritize and to redefine priorities when necessary
- Handle stress in a business-like manner
- Knowledge of Microsoft Office Suite

Gowling WLG employees benefit from a hybrid work environment.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

  • Administrative Legal Assistant/intake Legal

    2 months ago

    Vancouver, Canada Legal Aid BC Full time

    **Location**: Vancouver, BC **Status**:Full-time Permanent **Affiliation**:British Columbia General Employees’ Union (BCGEU) **Salary range**:Job Class 10 ($55,189 - $62,968) **Competition #**:B087-24 **Application Deadline**:October 25, 2024 **VALUES STATEMENT**: Our commitment to the principles of fundamental justice embedded in the Charter of...

  • Administrative Legal Assistant

    3 months ago

    Vancouver, Canada Legal Aid BC Full time

    **Location**: Vancouver, BC **Status**: Full-time Permanent **Affiliation**:British Columbia General Employees’ Union (BCGEU) **Salary range**:Job Class 10 ($55,189 - $62,968) *under review **Hours of Work**: 8:30 am - 4:30 pm (35 hours/week, Monday to Friday) This position is not on the modified workweek **Competition #**:B079-24 **Application...

  • Administrative Legal Assistant/intake Legal

    4 months ago

    Vancouver, Canada Legal Aid BC Full time

    **Location**: Vancouver, BC **Status**: Full-time Term (until August 6, 2025) **Affiliation**:British Columbia General Employees’ Union (BCGEU) **Salary range**:Job Class 10 ($55,189 - $62,968) **Competition #**:B072-24 **Application Deadline**: September 6, 2024 **VALUES STATEMENT**: Our commitment to the principles of fundamental justice embedded...

  • Receptionist/legal Administrative Assistant

    2 days ago

    Vancouver, Canada Ali Legal Full time

    **Job Overview** **Responsibilities** - Greet and assist clients and visitors in a friendly and professional manner. - Answer phone calls, directing inquiries to the appropriate personnel while maintaining excellent phone etiquette. - Manage scheduling, including appointments and follow-ups for clients. - Perform data entry tasks accurately and efficiently,...

  • Administrative Legal Assistant, Term, Family Law

    4 months ago

    Vancouver, Canada Legal Aid BC Full time

    **Location**: Vancouver, BC **Status**:Full-time Term (To May 2nd, 2025, or until the return of the incumbent) **Affiliation**:British Columbia General Employees’ Union (BCGEU) **Salary range**: Job Class 7 ($50,769 to $57,882) **Competition #**:B040-24 **Application Deadline**:Open until Filled **VALUES STATEMENT**: Our commitment to the principles...

  • Intake Legal Assistant

    4 months ago

    Vancouver, Canada Legal Aid BC Full time

    **Location**: Vancouver, BC **Status**:Full-time Permanent **Affiliation**:British Columbia General Employees’ Union (BCGEU) **Salary range**: Job Class 10 ($55,189 - $62,968) **Competition #**:B073-24 **Application Deadline**:September 10, 2024 We are seeking anIntake Legal Assistantto join our team. The Opportunity As **Intake Legal Assistant,...

  • Intake Legal Assistant

    2 months ago

    Vancouver, Canada Legal Aid BC Full time

    **Location**: Vancouver, BC **Status**:Full-time Permanent **Affiliation**:British Columbia General Employees’ Union (BCGEU) **Salary range**: Job Class 10 ($55,189 - $62,968) **Competition #**:B086-24 **Application Deadline**:October 22, 2024 We are seeking **five **Intake Legal Assistantsto join our team. **The Opportunity** As **Intake Legal...

  • Intake Legal Assistant

    3 months ago

    Vancouver, Canada Legal Aid BC Full time

    **Location**: Vancouver, BC **Status**:Full-time Permanent **Affiliation**:British Columbia General Employees’ Union (BCGEU) **Salary range**: Job Class 10 ($55,189 - $62,968) **Competition #**:B081-24 **Application Deadline**:October 15, 2024 We are seeking anIntake Legal Assistantto join our team. **The Opportunity** As **Intake Legal Assistant,...

  • Legal Administrative Assistant

    6 months ago

    Vancouver, Canada Parr Business Law Full time

    **Parr Business Law**, an independent law practice in Vancouver, BC, is in search of a Full-Time **Legal Administrative Assistant** to join our team. **ABOUT US**: Our practice focuses on various aspects of business law, including incorporations, agreements, M&A transactions, and intellectual property issues. We also handle wills, estates, trusts, and...

  • Legal Administrative Assistant

    4 months ago

    Vancouver, Canada Parr Business Law Full time

    **Parr Business Law**, an independent law practice in Vancouver, BC, is in search of a Full-Time **Legal Administrative Assistant** to join our team. **ABOUT US**: Our practice focuses on various aspects of business law, including incorporations, agreements, M&A transactions, and intellectual property issues. We also handle wills, estates, trusts, and...

  • Legal Administrative Assistant

    6 months ago

    Vancouver, Canada BC College of Oral Health Professionals Full time

    **Position Type**: Permanent, Full-time **Location**: BCCOHP Offices (Vancouver/Victoria) - Hybrid **Application Deadline**:Open until filled **About the Role** BCCOHP is seeking a permanent, full-time Legal Administrative Assistant to join our Legal Team to provide support to the Legal Team in relation to corporations, discipline, Health Profession Review...

  • Legal Administrative Assistant

    6 months ago

    Vancouver, Canada Watson Goepel Full time

    **Legal Administrative Assistant - Litigation**: Watson Goepel LLP is a dynamic full-service law firm in business for over 35 years. We have 35+ lawyers combined in our Vancouver and West Vancouver offices, and we’re growing. We have an immediate opening in our litigation group for a **Legal Administrative Assistant. **This is a full-time position...

  • Senior Family Legal Administrative Assistant

    6 months ago

    Vancouver, Canada Legal Freelance Centre Full time

    Our client is one of British Columbia’s leading boutique law firms in the areas of construction, commercial and matrimonial dispute resolution. They would like to hire a full-time Family Legal Administrative Assistant to join their Family Law team! Responsibilities include: Opening and maintaining files, ensuring policies and procedures are followed...

  • Legal Administrative Assistant

    2 weeks ago

    Vancouver, Canada Westbank Corp Full time

    Position: Legal Administrative AssistantLocation: Vancouver, BCWestbank, a leading real estate developer in Downtown Vancouver, is looking for an energetic self-starter to join the team. This position will assist the Development and Legal departments with the maintenance, execution, and organization of all legal administrative duties to support and drive a...

  • Legal Administrative Assistant

    6 months ago

    Vancouver, Canada MacLean Law Full time

    We are a fast paced, top family law firm in downtown Vancouver looking to fill the role for a Legal Administrative Assistant. Knowledge and experience: - 2+ years of family law experience - Conversational level of Mandarin or Cantonese - Certificate or diploma from the Legal Administrative Assistant program is an asset - Attention to detail - Task...

  • Legal Administrative Assistant

    6 months ago

    Vancouver, Canada KKBL LLP Full time

    Koffman Kalef LLP is a mid-sized business law firm of 32 lawyers located in the heart of downtown Vancouver, practicing in selected areas of business law, including securities, corporate finance and mergers and acquisitions. We strive to maintain a client focused, supportive, collegial, team-based culture. We are proud of our industry-leading lawyers who are...

  • Legal Administrative Assistant

    2 weeks ago

    Vancouver, Canada Westbank Corp Full time

    Position: Legal Administrative AssistantLocation: Vancouver, BCWestbank, a leading real estate developer in Downtown Vancouver, is looking for an energetic self-starter to join the team. This position will assist the Development and Legal departments with the maintenance, execution, and organization of all legal administrative duties to support and drive a...

  • Legal Administrative Assistant

    2 weeks ago

    Vancouver, Canada Westbank Corp Full time

    Position: Legal Administrative Assistant Location: Vancouver, BC Westbank, a leading real estate developer in Downtown Vancouver, is looking for an energetic self-starter to join the team. This position will assist the Development and Legal departments with the maintenance, execution, and organization of all legal administrative duties to support and drive...

  • Legal Administrative Assistant

    2 weeks ago

    Vancouver, Canada Westbank Corp Full time

    Position: Legal Administrative AssistantLocation: Vancouver, BCWestbank, a leading real estate developer in Downtown Vancouver, is looking for an energetic self-starter to join the team. This position will assist the Development and Legal departments with the maintenance, execution, and organization of all legal administrative duties to support and drive a...

  • Legal Administrative Assistant

    3 months ago

    Vancouver, Canada TEEMA Full time

    **LEGAL ADMINISTRATIVE ASSISTANT - FLOATER RESOURCE TEAM** **WHAT YOU’LL BE DOING** - Providing assistance to lawyers during periods of vacation and other absences of legal assistants - Liaising with other legal assistants, paralegals, lawyers and clients regarding file progress - Drafting and transcribing legal documents, basic pleadings and...