Front Office Coordinator

2 months ago

Vancouver, Canada Ausenco Full time

Ausenco is a fast-growing company with big ideas. We redefine what’s possible in some of the world’s most complex projects and toughest environments. Delivering innovative, value-add consulting, project delivery, asset operations and maintenance solutions is what we do. From 26 offices in 15 countries, with projects in over 80 locations worldwide, we create sustainable outcomes for our people, clients and communities.

Our team in Canada is growing, we are currently recruiting for a Front of Office Coordinator/Receptionist to join our team in the in Vancouver office.

**What You'll Do**
- Receiving clients, vendors, deliveries, and other visitors
- Maintaining reception area to acceptable “first impression” standards as outlined in Facilities Manual
- Coordinate boardroom, catering, and meeting bookings as well as aiding in preparation and clean-up of boardrooms as needed, and receiving outside attendees or presenters
- Prepare boardrooms for use as needed,
- Maintain boardrooms according to standards (as outlined in Facilities Manual)
- Catering and Meeting assistance, including but not limited to ordering food, meeting room setup and clean-up
- Security: maintaining building access records and coordinating fob distribution and collection
- Office Space management for the Vancouver Office
- Administrative duties
- Regularly updating reception manuals
- Communications:

- Phone management
- Onboarding and offboarding follow-ups (i.e IT equipment, scheduling
- Working with other receptionists to manage best practices for phone system use
- Provide facilities/reception coverage for other offices as required
- Coordinating local and national couriers, sending, receiving, delivery of mail and packages
- Active participation in training, team meetings, one-on-one sessions

**Qualifications**
- 1+ years' experience in an administrative role
- Strong MS Office Suite skills
- Excellent Organizational skills
- Ability to be on-site 100% of the time

Why Ausenco?

We support individual growth and aim to allow you to work in a way that plays to your strengths. Beyond a competitive remuneration package we offer:

- Career advancement - Embark on a journey of continuous growth through technical training, mentorship initiatives, and networking opportunities
- Work Life Balance - Experience the best of both worlds with our hybrid work model, allowing you to balance office days with working from home; and progressive parental leave benefits to foster family needs and professional life
- Holistic approach to wellness - Take a proactive approach to your overall wellbeing. Access to confidential counselling, information services and a benefits program that supports your health & wellness
- Accessible leadership team - Work with highly reputable industry leaders who value your contribution.

Our people don’t settle for the status quo. If you have an entrepreneurial spirit and want to help set a new standard in sustainability, we’ll help you find your place. This means working with you to develop a unique career path and skillset to match your ambition.

We’re proud of the work we do, and we do it within a culture that is open, honest, and cooperative. We have a history of attracting visionary people who embrace challenges and deliver creative solutions for every project, and your voice is an important part of the conversation.

As a global company we embrace and encourage diversity in its fullest sense - gender identity, gender expression, sexual orientation, age, experience, nationality, colour, language, religion, location, disability, education, skills, working styles and time availability. Our work environments are based on mutual trust and respect for the rights and opportunities of every individual. #LI-On-site #LI-RP1

Salary range: $48,000 - $50,000 annually.

Expected Salary : Variation in salary is determined by factors such as qualifications, relevant years of experience, and prevailing market conditions for the specific role.

Join us and work a better way.

**Primary Location**: CA-BC-Vancouver

**Job Posting**: Mar 26, 2024

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