Executive Personal Assistant

2 weeks ago

Ottawa, Canada Consumers Energy Services Full time

**About us**

Consumers Energy is a leading solar panels installation and sales company in Canada, committed to delivering renewable energy solutions to customers nationwide. With our innovative approach and dedication to sustainability, we are proud to be at the forefront of the green energy revolution. As we continue to expand, we are seeking an experienced and highly organized Executive Personal Assistant to join our team and provide crucial support to our CEO.

**Job Title**: Executive Personal Assistant to the CEO - Consumers Energy

As an Executive Personal Assistant to the CEO of Consumers Energy, you will play a vital role in ensuring smooth operations and efficient communication for our executive team. Your exceptional organizational skills, attention to detail, and ability to handle multiple tasks will be instrumental in managing the CEO's day-to-day activities. In this dynamic role, you will be responsible for a wide range of administrative, communication, and coordination tasks to support the CEO and promote their productivity.

**Responsibilities**:

- Manage the CEO's daily schedule, including arranging meetings, appointments, and travel arrangements, while considering priorities and time constraints.
- Act as the primary point of contact for internal and external stakeholders, representing the CEO's office with integrity and professionalism.
- Prepare and review documents, reports, and presentations, ensuring accuracy, attention to detail, and adherence to established guidelines.
- Coordinate and organize meetings, conferences, and events, including logistics, agenda preparation, and minute taking, to facilitate effective communication and collaboration.
- Manage confidential and sensitive information with utmost discretion, maintaining high levels of confidentiality and integrity at all times.
- Conduct research, compile data, and provide comprehensive analysis to support the CEO's decision-making process and inform strategic initiatives.
- Collaborate with other executive assistants and team members to ensure seamless coordination and teamwork across the organization.
- Run personal errands and handle personal matters for the CEO, as required, to support their work-life balance and overall well-being.
- Stay informed about industry trends, news, and developments relevant to the renewable energy sector, and proactively share insights with the CEO as appropriate.

**Qualifications**:

- Proven experience as an executive or personal assistant, with a track record of exceptional performance.
- Strong organizational and time-management skills, with the ability to multitask, prioritize effectively, and meet deadlines in a fast-paced environment.
- Excellent written and verbal communication skills, with a high level of professionalism and the ability to interact with individuals at all levels, both internally and externally.
- Exceptional attention to detail and accuracy, ensuring all tasks and correspondence are completed to the highest standard.
- Discretion and confidentiality in handling sensitive information and maintaining a high level of professionalism at all times.
- Strong problem-solving and decision-making abilities, with a proactive and solution-oriented mindset.
- Flexibility and adaptability to changing priorities and responsibilities, with the willingness to work outside regular business hours when necessary.
- A valid driver's license and willingness to travel occasionally for business purposes.

**Job Types**: Full-time, Permanent

**Salary**: $45,000.00-$65,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Ability to commute/relocate:

- Ottawa, ON K1P 6E2: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

Work Location: In person

Expected start date: 2023-07-17

  • Executive Personal Assistant

    4 weeks ago

    Ottawa, Canada Kari Design & Build Full time

    Kari Design and Build is an Ottawa-based design firm. It carries a high volume of projects annually which range from Residential and Commercial Renovations to Hospitality. We are looking for a vibrant, enthusiastic and highly organized individual who loves working in a fun, fast paced and professional environment. This individual requires strong...

  • Executive Assistant

    4 days ago

    Ottawa, Canada Regional Group Full time

    **Executive Assistant** We are seeking an experienced Executive Assistant to support the C-Suite Executives in prioritizing and meeting strategic goals and objectives. **About the role** As a member of the administrative support team, you will: - Maintain confidentiality and discretion in all C-suite matters, recognizing that you represent and are...

  • Executive Assistant

    3 hours ago

    Ottawa, Canada Altis Recruitment Full time

    Our healthcare client is seeking an Executive Assistant to join their team on a permanent full-time basis. Perks: Hybrid work model, 4 weeks' vacation, employer paid benefits, shutdown between Christmas & New Years, flexible hours, Personal + Sick days and more! The ideal candidate MUST have experience supporting a Director or...

  • Executive Assistant

    4 days ago

    Ottawa, Canada Regional Group Full time

    We are seeking an experienced Executive Assistant to support the C-Suite Executives in prioritizing and meeting strategic goals and objectives. **About the role** As a member of the administrative support team, you will: - Maintain confidentiality and discretion in all C-suite matters, recognizing that you represent and are entrusted with the reputation...

  • Executive Assistant

    4 hours ago

    Ottawa, Canada Altis Recruitment Full time

    Our healthcare client is seeking an Executive Assistant to join their team on a permanent full-time basis.Perks: Hybrid work model, 4 weeks' vacation, employer paid benefits, shutdown between Christmas & New Years, flexible hours, Personal + Sick days and more!The ideal candidate MUST have experience supporting a Director or Executive.ResponsibilitiesBuild...

  • Executive Assistant

    7 hours ago

    Ottawa, Canada Altis Recruitment Full time

    Our healthcare client is seeking an Executive Assistant to join their team on a permanent full-time basis.Perks: Hybrid work model, 4 weeks' vacation, employer paid benefits, shutdown between Christmas & New Years, flexible hours, Personal + Sick days and more!The ideal candidate MUST have experience supporting a Director or Executive.ResponsibilitiesBuild...

  • Executive Assistant

    5 days ago

    Ottawa, Canada Sleepwell Property Management Full time

    **Responsibilities**: The responsibilities of the Executive Assistant include, but are not limited to: - Managing apartment leasing and rental processes, including coordinating property viewings, communicating with potential tenants, and overseeing lease agreements. - Providing high-level administrative support to the leadership team - Assisting with...

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada Westboro MIC Full time

    **Executive Assistant** This role will be responsible for providing comprehensive support to the President and to the CEO, administering the company’s office requirements, and playing an integral role in the coordination of marketing, social media, and event management. This position requires someone experienced in administration assistance with a high...

  • Executive Assistant

    4 days ago

    Ottawa, Canada Pinecrest-Queensway Community Health Centre Full time

    Job Title: Executive Assistant Status: Regular Full Time Benefits: Group health and dental, HOOPP pension plan Who are we? Pinecrest-Queensway Community Health Centre (PQCHC) is a community benefit organization providing comprehensive primary healthcare and innovative community programming through our multiple service locations in Western Ottawa and...

  • Executive Assistant

    4 weeks ago

    Ottawa, ON, Canada Blumetric Environmental Inc. Full time

    Employment Type: Full-time, Permanent Employee Referral Bonus: Eligible Requisition #: 10-101 The Opportunity: BluMetric is seeking a dynamic and highly professional Executive Assistant to directly support our senior leadership team. Reporting to the CFO, and responsive to the CEO as needed, the Executive Assistant will support BluMetric’s c-suite...

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada H2 Analytics Full time

    **Who we are** H2 Analytics is a rapidly growing startup that services Canadian and allied defence, national security, and law enforcement teams. We design and implement tailored training and technological solutions to improve organisational readiness and operational effectiveness. Our team is composed of dedicated professionals who are laser-focused in...

  • Executive Assistant

    4 days ago

    Ottawa, Canada United Way Centraide Canada Full time

    **Job Profile** **Position**:Executive Assistant **Reports to**:Senior Manager, Governance and Operations **Language Requirement**: Bilingual Imperative (English and French) **Employment**:Permanent, Full time **Hiring Salary Range**:$55,000 - $65,000 **Location**:Ottawa, ON **Posting Date**:July 11, 2023 **Reply Deadline**:July 24,...

  • Executive Assistant

    4 hours ago

    Ottawa, Canada The Royal Canadian Geographical Society Full time

    The Royal Canadian Geographical Society’s Executive Assistant works directly with the CEO, showcasing a flawless attention to detail, while managing multiple tasks and priorities in a fast-paced environment. The Executive Assistant has an accountability mind-set and supports the CEO in an administra

  • Executive Assistant to The Executive Secretary

    4 weeks ago

    Ottawa, Canada The Professional Institute of the Public Service of Canada Full time

    **Location**: Ottawa, On **Job Term**: Permanent, Full-Time (35 hours a week) **Salary**: (G5) $77,691 to $97,115 **Benefits**: Group Benefits Plan (Health, Dental), Pension Plan, 4 weeks’ vacation, and other generous leave. The Professional Institute of the Public Service of Canada, a national union representing some 70,000 professionals and...

  • Real Estate Administrative Assistant

    4 days ago

    Ottawa, Canada Real Estate Administrative Assistant Full time

    **Salary**: $45,000.00-$57,000.00 per year **Benefits**: - Paid time off Flexible Language Requirement: - French not required Schedule: - Monday to Friday Supplemental pay types: - Bonus pay - Overtime pay Ability to commute/relocate: - Ottawa, ON K1Y 0Z7: reliably commute or plan to relocate before starting work (required) **Education**: -...

  • Executive Assistant

    7 days ago

    Ottawa, ON, Canada EightSix Network Inc Full time

    Are you the type of person who tackles challenges head-on with a can-do attitude? Do you thrive on bringing order to chaos? Are you an office MacGyver who finds a way to get things done by knowing your tools and resources inside and out and applying a little ingenuity? Are you endlessly curious? Are you the most organized and self-motivated person you know?...

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada The Canadian Nurses Protective Society Full time

    **Executive Assistant** **ABOUT US** The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces and territories. A non-profit legal support system created by nurses for...

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada Canadian Nurses Protective Society (CNPS) Full time

    Executive Assistant Permanent, full-time position **ABOUT US**: The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces and territories. A non-profit legal support...

  • Executive Assistant

    2 days ago

    Ottawa, Canada CATSA ACSTA Full time

    Summary of responsibilities: Reporting to the Vice-President, Corporate Affairs and Chief Financial Officer the Executive Assistant is responsible for supporting the Vice-President of the branch and for coordinating branch activities in support of corporate requirements. The Executive Assistant performs all other duties and responsibilities related to...

  • Executive Assistant

    1 week ago

    Ottawa, Canada The Royal Canadian Geographical Society Full time

    The Royal Canadian Geographical Society’s Executive Assistant works directly with the CEO, showcasing a flawless attention to detail, while managing multiple tasks and priorities in a fast-paced environment. The Executive Assistant has an accountability mind-set and supports the CEO in an administrative and operational capacity, where their ability to...