Administrative Assistant, Member Engagement
6 months ago
**Are you an experienced administrative professional who is resourceful and organized with an eye for detail?**
If you're up for a new opportunity and want to join an amazing team, the Alberta Medical Association (AMA) is recruiting for an **Administrative Assistant, Member Engagement and Team Support.**
The AMA is the official voice of the medical profession in Alberta. The association advocates for and supports Alberta physicians, strengthening their leadership in the provision of sustainable health care.
**Why work for the AMA?**
At the AMA, we know that employees are fundamental to our success as an organization and our ability to provide value to our members, therefore, we strive to provide a positive employee experience. To support this, we provide a competitive total rewards package.
**Position Overview**
The Administrative Assistant, Member Engagement & Team Support will effectively and pro-actively provide a broad range of administrative support to the Member Engagement team within Public Affairs, with specific responsibility for coordinating member engagement tasks and activities.
This role requires working closely with Member Engagement team members, and all Public Affairs staff, to understand priorities, plan work/activities, monitor progress and track important information to support the member engagement function and the Public Affairs department in general.
In this role, you will:
**Foster teamwork**: Work cooperatively and effectively with colleagues in a team-focused approach, including cross training of duties, to support Public Affairs objectives and the AMA’s service to physicians.
**Support member engagement activities**:Liaise with members and stakeholders to progress engagement work, assisting with member engagement programs, event marketing and/or on-site events and focusing on supporting the work of the member engagement team.
**Committee and meeting support**: Provide administrative support for committees and other meetings as assigned; including scheduling, overseeing logístical details, assisting with agenda and document preparation, preparation of minutes, tracking action items and providing on-site or virtual administrative support.
**Focus on client needs**: Assist with coordination and tracking of member and public correspondence. Contribute to development/procurement and dissemination of promotional and informational content for members.
**Write and edit**: Utilize superior proof reading/editing skills to create and/or edit letters, business communication and PowerPoint presentations.
**Organize**: Work closely with Public Affairs colleagues to set priorities, plan work/activities, monitor progress and track important information to support the function of the Member Engagement team and the Public Affairs department in general.
**Education and Experience**
- 2 years post-secondary diploma with a major in business or administration.
- 4 years of administrative experience including:
- Superior knowledge of Microsoft Office is required, including expertise in developing PowerPoint presentations and other documents as required.
- Demonstrated experience and skills in letter composition and grammar, editing and formatting of documents with a high degree of accuracy.
- Superior knowledge of Zoom platform (both the meeting and webinar environment).
- Must have the ability to coordinate meetings and take minutes.
- Knowledge of/familiarity with Microsoft Teams is an asset.
- Experience managing/processing expenses is an asset.
- Experience posting content to corporate website is an asset.
**Skills**
- Strong writing skills required, particularly with respect to letter composition, business communication and appropriate transcription/synopsis of recorded meetings.
- Experience with scheduling, coordinating and hosting meetings, including taking minutes (action items, responsibilities and summary of discussions that took place).
- Superior proof reading/editing skills.
- Superior communication and collaboration skills, taking responsibility for own work but able to work with teammates on a set of shared tasks, sometimes picking up for a teammate in the middle of an initiated project.
- Excellent judgment and discretion when dealing with AMA members; capable of assuming responsibility and responding to the work demands; flexible and able to prioritize; willing to take direction but also be able to work with mínimal supervision or direction; able to anticipate, manage and plan.
- Fully able to work effectively in a virtual environment (Zoom, MS Teams).
**Other Information**
- This position requires some evening and weekend hours in order to support meetings - overtime and/or banked time are applicable.
- Travel outside of Edmonton may be required (approx. 2 times/year) to support in-person meetings and events.
**How to Apply**
The salary for this role is $51,262 - $66,640.
**Job Types**: Full-time, Permanent
Pay: $51,262.00-$66,640.00 per year
**Benefits**:
-
-
Member Engagement Officer
3 days ago
Edmonton, Canada Psychologists' Association Of Alberta Full time**Job Overview** **Member Engagement Officer** As a member services representative for the Psychologists' Association of Alberta (PAA), you will play a crucial role in enhancing the member experience by providing exceptional customer service and support. You will be responsible for addressing member inquiries, resolving issues, and ensuring that all members...
-
Member Engagement Specialist
4 months ago
Edmonton, Canada OpenCircle Association Full timeWhat will you do? The Member Engagement Specialist is the main contact responsible for completing touchpoints for all members to determine member needs, satisfaction and proactively identifying concerns to retain members. The Position is responsible for assisting the Director with the development and implementation of initiatives to retain and support the...
-
Manager, Member Engagement
3 months ago
Edmonton, Canada Chartered Professional Accountants of AB Full time**Come work with us!**: Are you a motivated individual with a passion for engagement and developing relationships and experience in leading and implementing programs? If so, keep reading! The Manager, Member Engagement is responsible for the development, leadership and analysis of CPA Alberta’s member engagement programs and services. These programs...
-
Member Engagement and Marketing Specialist
6 months ago
Edmonton, Canada Consulting Engineers of Alberta Full timeWe are an Association located in the heart of Edmonton that requires a positive, motivated individual to assist with the administration of its day-to-day operations in our event and marketing delivery. This full-time position reports directly to the Chief Operating Officer. Primary responsibilities include but are not limited to: Event planning of annual...
-
Administrative Assistant
6 months ago
Edmonton, Canada The Integrative Trauma and PTSD Recovery Centre Full time**Key Responsibilities**: - **Administrative Duties**: - Manage front office operations including greeting clients, answering phones, and scheduling appointments. - Handle client inquiries and provide information about our services. - Maintain confidential client records and ensure compliance with privacy regulations. - Assist in billing, invoicing, and...
-
Customer Engagement Manager
7 months ago
Edmonton, Canada Community Natural Foods Full time**Job Overview**: The Customer Engagement Manager is responsible for the daily operations and management of the Customer Engagement department within the store. The role is responsible for ensuring customers are served by the staff of the department, leave educated on the products within the store, and are provided answers for their questions. The Customer...
-
Casual/part-time Receptionist
7 months ago
Edmonton, Canada Administrative Full timeThe main responsibilities of this role are: - Greet and account for residents - Able to provide assistance where possible to residents in carrying out day-to-day activities - Answer all in-coming calls, able to respond to general questions and call taxis - Assist with visitor health screenings at the door and taking temperatures prior to allowing visitors...
-
Administrative Assistant
3 months ago
Edmonton, Canada CIBC Full timeWe’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...
-
Administrative Assistant
2 weeks ago
Edmonton, Canada CIBC Full timeWe’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...
-
Administrative Assistant
2 weeks ago
Edmonton, Canada CIBC Full timeWe’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...
-
Administrative Assistant
6 months ago
Edmonton, Canada CIBC Full timeWe’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...
-
Administrative Assistant
1 month ago
Edmonton, Canada CIBC Full timeWe’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...
-
Administrative Assistant
6 months ago
Edmonton, Canada CIBC Full timeWe’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...
-
Administrative Assistant
6 days ago
Edmonton, Canada CIBC Full timeWe’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...
-
Administrative Assistant
7 months ago
Edmonton, Canada CIBC Full timeWe’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...
-
Manager, Administration, Marketing and Member
6 months ago
Edmonton, Canada Tennis Alberta Full time**MANAGER-ADMINISTRATION, MARKETING AND MEMBER SERVICES** **Tennis Alberta** Tennis Alberta (“TA”) is the provincial not-for-profit provincial governing body for the sport of tennis in Alberta. In partnership with Tennis Canada, regional and local tennis associations, sponsors and donors, TA strives to engage with the community to advance opportunities...
-
Administrative Assistant
6 months ago
Edmonton, Canada CIBC Full timeWe’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...
-
Engagement Coordinator
3 months ago
Edmonton, Canada University of Alberta Full time**Department** Faculty of Medicine & Dentistry - Dentistry Dept **Salary range** $20,728.55 to $28,153.08 (pro-rated) **Hours per week** 14 **Grade** 8 **Posted date** September 20, 2024 **Closing date** September 25, 2024 **Position Type** Part Time - Operating Funded **Description**: This position is a part of the Non-Academic Staff Association...
-
Administrative Assistant
6 months ago
Edmonton, Canada CIBC Full timeWe’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...
-
Administrative Assistant
3 months ago
Edmonton, Canada CIBC Full timeWe’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...
