Office Administrator
2 weeks ago
About Us
AP Electrique is a fast-growing electrical contracting company specializing in data center projects. We pride ourselves on quality workmanship, reliability, and strong team culture. We are looking for a detail-oriented and proactive Office Administrator to join our team and support our daily operations.
Position Overview
The Office Administrator plays a key role in keeping the office running smoothly by handling administrative tasks, coordinating communication, and supporting various departments. Reporting to the Operations Manager, this role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and brings a positive, professional attitude to the workplace.
Key Responsibilities
Manage day-to-day office operations and ensure an organized work environment
Schedule meetings, coordinate calendars, and assist with travel arrangements
Maintain office supplies, place orders, and manage vendor relationships
Prepare and format documents, reports, and presentations
Assist with onboarding new employees and maintaining personnel files
Collect, review, and enter field staff timesheets; ensure accuracy and timely submission for payroll processing
Support accounting tasks such as invoicing, expense tracking, and data entry
Maintain file systems (digital and physical) and ensure accurate record keeping
Assist management and project teams with administrative support as needed
Qualifications
Previous experience in an administrative or office support role (1–3 years preferred)
Strong organizational and time-management skills
Excellent written and verbal communication
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to work independently and multitask effectively
High attention to detail and commitment to accuracy
Professional and friendly demeanor
Experience with timekeeping or payroll system
Experience supporting project teams or field personnel
Experience working in a construction or trades environment would be an asset
What We Offer
Competitive compensation
Comprehensive benefits package
Supportive team culture and a stable, growing company
Opportunities for professional growth and development
How to Apply
~ Please send your resume and a brief cover letter to calgary@apelectrique.com with the subject line Office Administrator Application – [Your Name] .
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