Administrative Coordinator- Fulltime

3 weeks ago


Québec QC, Canada Options Consulting Solutions Full time

Do you enjoy creating order out of complexity while supporting high-level projects and people?
Are you looking to join a collaborative organization where your initiative, communication, and problem-solving skills will truly make an impact?

Our client is a small national non-profit. Annual performance incentive bonus
~ Paid vacation and personal/wellness days
~ 3 days per week in Ottawa office
~ Ongoing learning and growth opportunities
~ Extra days off in the summer.


As the Office Coordinator , you will play a pivotal role in ensuring the smooth and professional operation of the Ottawa office. You will support assigned senior leaders, coordinate member meetings and engagement activities, and contribute to initiatives that strengthen internal collaboration and operational excellence.

Act as the central coordination point for day-to-day office operations, maintaining a professional and organized workspace
Liaise with vendors, service providers, and building management to support the smooth functioning of the office
Manage office supplies, mail, and shipping while assisting with employee onboarding and engagement initiatives
Provide calendar management, travel coordination, and administrative support to senior leadership
Assist with committee scheduling, documentation distribution, and participation tracking in the organization’s CRM
Support member communications and event preparation using digital tools and platforms
Post-secondary education in Business Administration, Communications, Political Science, or a related field
~2+ years of experience in office operations, administrative coordination, or executive support — ideally within a not-for-profit, association, or policy-focused organization (client is flexible)
~ Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)
~ Experience with Canva, Trello, Mailchimp, CRM systems, or generative AI tools (such as ChatGPT or Copilot) is an asset
~ Familiarity with association meeting management is an asset
~ Bilingualism (English and French) is a strong asset.


Expected Compensation: $60K-$65K+Bonus__
Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.

Follow us on Facebook for job searching tips and other updates.



  • Montréal, QC, Canada Options Consulting Solutions Full time

    Do you enjoy creating order out of complexity while supporting high-level projects and people? Are you looking to join a collaborative organization where your initiative, communication, and problem-solving skills will truly make an impact? The Company Our client is a small national non-profit. Company Perks and Rewards Annual performance incentive bonus...


  • Québec, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative and Accounting Coordinator. This diverse team of professionals directly contributes to our Firm’s success...


  • Québec, QC, Canada Penske Truck Leasing Full time

    Position Summary The Operations Coordinator will complete administrative processes of the branch (branches) that support operational efficiency, effectiveness, customer satisfaction and profitability. The Operations Coordinator will provide superior customer service and communication to internal and external customers. This position will support the branch...


  • Québec, QC, Canada LeverageTek Staffing Solutions Full time

    LeverageTek is actively seeking a Bilingual Team Leader, Business Management (Translation Services) for a permanent / fulltime opportunity with its Ottawa-based customer. Work Location Remote Security Requirement Eligible for Government of Canada Enhanced Reliability Clearance Key Tasks Operational Leadership & Workflow Optimization Lead the design,...


  • Montréal, QC HW A, Canada Octasic Full time $60,000 - $80,000 per year

    Octasic engineers the wireless edge of modern conflict. Our low-SWaP Software Defined Radios (SDRs), advanced signal processing, and mission-tailored software equip defence, law enforcement, and national security forces to adapt, dominate, and achieve mission success.Why choose Octasic?Performance bonuses, unlimited sick days, and one paid week off between...


  • Québec, QC, Canada MPI Moulin à Papier de Portneuf Inc. Full time

    Présentation de l'emploi PME en pleine expansion, MPI Moulin à Papier de Portneuf Inc. offre à ses cadres latitude et autonomie dans la planification et l'exécution de leur travail. Nous mettons l'accent sur les forces et les aptitudes de chacun afin d'en retirer des résultats optimaux. Construite en 1868, l'usine de Portneuf est un monument historique...


  • Montréal, QC, Canada BAM Concept Full time

    BAM Concept is a general contracting company specializing in high-end residential renovations. Our operations are focused mainly on the island of Montreal. Our team is committed to improving the quality of life of our clients by building functional, comfortable and durable living spaces, while offering workers a healthy, pleasant and safe work environment....


  • Montréal, QC, Canada RI-MUHC | Research Institute of the MUHC | #rimuhc Full time €37

    Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal At the Research Institute of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and...


  • Québec, QC, Canada Kativik Regional Government Full time €92,718

    The Kativik Regional Government (KRG) is a supra-municipal organization with jurisdiction over the territory of Québec located north of the 55th parallel. The KRG is currently seeking to recruit a professional candidate to work in the capacity of: COORDINATOR, INFRASTRUCTURE AND SPECIAL PROJECTS (Hybrid position, Permanent Full-time) Reporting to the...


  • Montréal, QC HE A, Canada IKIGAI Coaching Inc. Full time $40,000 - $60,000 per year

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. This role is essential in supporting daily office operations, managing administrative tasks, and ensuring smooth communication across departments. The ideal candidate will possess strong computer skills, excellent organizational abilities, and...