Administrative Assistant
2 weeks ago
IGI is seeking a detail-oriented Administrative Assistant and Document Control Coordinator. The role Administrative Assistant and Document Control Coordinator is responsible for a number of processes aimed at maintaining confidential files, contracts and documents critical to the organization's success. This individual also coordinates activities involving the Company Executives, including Board and Management Meetings. Responsibilities: Corporate ISO Document Control Coordinator, review documents, send for approval to responsible parties, posting and distribution of documentation to the internal drives and updating the master list. JD E1 updates and inquiries for internal Product Spec Sheets. Generation of Spec Change Letters to Customers. Assigning all new IGI product codes for commercialization or initial revisions. Back up for TIS/MSDS. Posting updates to Company websites and Terminal Libraries. Coordinate events for the Company, Board Meetings, Sales and Management meetings. Trademarks / Patents – review, dealing with all inquiries and billing. Maintain confidential files. Distribute mail. Maintain office supplies and courier shipments for the executives. Maintain meetings rooms and order lunches as required. Manage files associated with legal actions and communicate with legal and insurance representatives as needed. Process expense reports for sales personnel. Arrange for approval and reconcile with receipts. Arrange for payment. Coordinate requests for charitable donations. Coordinate travel for executives as required. All other projects as assigned. Required Qualifications: Five (5) years administrative assistant experience Ability to maintain confidentiality. Excellent verbal and written communication skills. Detail orientated with a high standard of accuracy. Self-motivated with good organizational skills. Ability to prioritize multiple tasks, work well under pressure, and meet deadlines Thorough knowledge and experience of Microsoft Office, including, Outlook, Word, Excel and PowerPoint. Ability to work independently and collaboratively in a fast-paced environment.
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Administrative Assistant
2 weeks ago
Richmond Hill, Canada White Dolphin Swimming Club Full timeOverview: We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of our office. This is a full-time position with competitive pay and benefits. **Duties**: - Provide administrative support to the office...
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Administrative Assistant
3 weeks ago
Richmond Hill, ON, Canada Children's Treatment Network (CTN) Full timeWhat We Do: Children's Treatment Network (CTN) supports approximately 39,000 kids and youth with disabilities and other developmental needs and their families. We provide intake, service navigation and coordinated service planning, assessment and diagnostic services, specialized clinics and rehabilitation services, including physiotherapy, occupational...
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Administrative Assistant
3 weeks ago
Richmond Hill, ON, Canada Children's Treatment Network (CTN) Full timeWhat We Do: Children’s Treatment Network (CTN) supports approximately 39,000 kids and youth with disabilities and other developmental needs and their families. We provide intake, service navigation and coordinated service planning, assessment and diagnostic services, specialized clinics and rehabilitation services, including physiotherapy, occupational...
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Administrative Assistant
2 weeks ago
Richmond Hill, ON, Canada Children's Treatment Network Full timeWhat We Do: Children's Treatment Network (CTN) supports approximately 39,000 kids and youth with disabilities and other developmental needs and their families. We provide intake, service navigation and coordinated service planning, assessment and diagnostic services, specialized clinics and rehabilitation services, including physiotherapy, occupational...
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Administrative Assistant
2 weeks ago
Richmond Hill, ON, Canada Children's Treatment Network (CTN) Full timeWhat We Do: Children's Treatment Network (CTN) supports approximately 39,000 kids and youth with disabilities and other developmental needs and their families. We provide intake, service navigation and coordinated service planning, assessment and diagnostic services, specialized clinics and rehabilitation services, including physiotherapy, occupational...
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Administrative Assistant
1 week ago
Richmond Hill, Canada White Dolphin Swimming Club Full timeOverview: We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of our office. This is a full-time position with competitive pay and benefits. **Duties**: - Provide administrative support to the office...
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Administrative Assistant
6 days ago
Richmond Hill, Canada White Dolphin Swimming Club Full timeOverview: We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of our office. This is a full-time position with competitive pay and benefits. **Duties**: - Provide administrative support to the office...
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Administrative Assistant
2 days ago
Richmond Hill, Canada Portfolio Contracting Inc. Full time**Job Summary**: Reporting to the Office Administrator, the Administrative Assistant will assist the Office Administrator on day-to-day tasks. Including but not limited to scheduling of equipment for job sites, data entry, filing (electronic & physical), preparing job site notices and contacting clients to inform them of same, record keeping and invoice...
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Administrative Assistant
2 weeks ago
Richmond Hill, Canada Canada Energy Audit Ltd. Full time**Responsibilities and Duties** - File Management - Reporting, Scheduling, Correspondence, etc. - Assist Management and Office Staff - Office maintenance - Data Entry **Qualifications and Skills** - Knowledge of office management systems and procedures - Working knowledge of office equipment - Proficiency in MS Office (MS Excel and MS PowerPoint, in...
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Administrative Assistant
2 weeks ago
Richmond Hill, Canada The International Group, Inc. Full timeIGI is seeking a detail-oriented Administrative Assistant and Document Control Coordinator. The role Administrative Assistant and Document Control Coordinator is responsible for a number of processes aimed at maintaining confidential files, contracts and documents critical to the organization's success. This individual also coordinates activities involving...
