Coordinator, HR

2 weeks ago

Toronto, Ontario, Canada Epic Investment Services Full time

You will be part of a fast-paced, driven, and collaborative team while receiving the mentorship, knowledge, and experience to develop the skills you need to build an exciting career in Human Resources.

Your Responsibilities:

Talent Acquisition

  • Responsible for the staffing requisitions, job descriptions, and internal & external job postings.
  • Coordinate & conducting interviews, coordinate with hiring managers and team leaders to proceed with the full-cycle recruitment process.
  • Responsible for the internal company intranet and external social media for Epic's HR function.
  • Responsible for tracking the in-house resume database for all internal and external resumes received.
  • Responsible for the onboarding of all new hires and offboarding of all departing employees and making all the updates on the HR Payroll tracker.
  • Responsible for conducting all background checks for any new employees joining.
  • Responsible for coordinating with IT to ensure all onboardings and offboardings of employees are completed in a timely and accurate manner.
  • Manage the full cycle Co-op/Intern program through Universities/Colleges including subsidy programs associated with this program.

Human Resources

  • Responsible for the entire new hire onboarding process, inclusive of all company contact lists, organizational charts, and seating plans.
  • Responsible for all folders in the HR database to keep up to date and organized throughout the year.
  • Responsible for coordinating with admin for the new hire package and other first day items/requirements including seating location, welcome bag, etc.
  • Assist to create, review and update Employee Handbook and Company policies and ensure regulatory compliance.
  • Responsible for tracking all internal HR perks offered to employees.
  • Manage the Health & Safety platform of the company for the corporate team nationally.
  • Manage the Equity, Diversity, and Inclusion ("EDI") function of the company.
  • Assist the team with AODA plan – updating and keeping the company on track.
  • Assist the team with organizing the training sessions (internal & external).
  • Assist the team with any ongoing projects, policy updates, year-end filings and all other administrative support as needed.
  • Assist with notes on file needed for any employee matters, and any employee letter requests throughout the year (i.e., employment letters, notices, etc.).
  • Complete other ad-hoc projects as assigned.

Payroll & Benefits

  • Complete all onboarding & offboarding in payroll, benefits, and administration.
  • Complete other projects as assigned/ad hoc duties and projects with ADP.
  • Run/Create reports in ADP as needed by the team.
  • Responsible for all payroll & benefits billings and WSIB filings, saved and tracked in appropriate folders, and sent to Accounts Payable in a timely manner for processing monthly.
  • Assist with representation or participation in different market surveys in the real estate industry.
  • Assist in the audit process throughout the year, as needed.

Requirements:

  • University Degree or equivalent College Diploma in Human Resources
  • At least 2 to 3 years of experience in Human Resources and Payroll
  • Strong attention to detail, ability to multi-task and maintain strict confidentiality, high degree of integrity, discretion, and strong work ethic; able to avoid errors and omissions
  • Strong knowledge of Microsoft Office tools – specifically Excel, Word, PowerPoint & Outlook
  • Working knowledge with ADP Workforce Now will be an added advantage.
  • Superior professionalism, courtesy, and friendliness in dealing with people.
  • Excellent sense of responsibility and ownership.
  • Excellent problem-solving abilities, self-motivated individual who is proactive, takes initiative, flexible and adaptable to changing needs within the organization.
  • Ability to work in a fast-paced environment, works well under pressure, multi-task and meet deadlines.

About Epic Investment Services

Epic is a fully integrated real estate management platform providing asset, investment, and property management services to institutional, wealth managers and high-net worth investors. Headquartered in Toronto, Canada, Epic has over $13 billion in assets under management across Canada and the U.S. comprised of 22 million square feet of office, retail, industrial and multi-family residential properties.

How to Apply:

Qualified applicants may e-mail their cover letter and current resume to careers@epicis.com indicating "Coordinator, Human Resources & Payroll" in the subject line.

Epic Investment Services is committed to diversity, equity, inclusion, and is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to ethnicity, age, religion, race, gender identity, physical ability, or sexual orientation, or any other elements protected by law. Epic Investment Services is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. For all internal and external applicants who require accommodation in the recruitment and selection process, please contact accessibility.request@epicis.com for assistance/support.

We sincerely appreciate the interest of all applicants, however only those selected for an interview will be contacted. No telephone calls or Agencies please .

Visit our website at for further company details.

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