Administrative Buyer
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Key Responsibilities
Procurement & Supplier Management
- Create, issue, and maintain Purchase Orders (POs) for materials and services using ERP/Fishbowl systems.
- Lead RFQs and engage suppliers to obtain pricing, lead times, and technical specifications.
- Negotiate PO-level pricing and commercial terms where applicable.
- Monitor supplier performance, delivery commitments, and quality standards.
- Expedite orders, resolve supply issues, and support supplier onboarding and performance reviews.
Materials Planning & Production Support
- Validate material requirements for production, R&D, and customer demand.
- Manage procurement of raw materials, consumables, and specialized services.
- Coordinate Request-to-Order (RTO) activities and support production schedules.
- Create and maintain manufacturing orders, BOMs, and related production data.
- Manage outside processing activities, material transfers, and third-party supplier coordination.
Systems & Data Management
- Maintain item masters, part numbers, BOMs, purchasing records, and supplier data within ERP systems.
- Ensure accurate documentation, specifications, cost data, and traceability records.
- Support Engineering Change Requests (ECRs) and Engineering Change Notices (ECNs), ensuring alignment between engineering, inventory, and procurement data.
Quality, Compliance & Financial Administration
- Support resolution of material shortages, non-conforming materials, and supplier quality issues.
- Review supplier invoices, perform three-way matching (PO, receipt, invoice), and resolve discrepancies with Accounts Payable.
- Maintain compliance documentation and support inventory adjustments, scrap recovery, and cost validation activities.
Continuous Improvement & Reporting
- Track procurement KPIs including on-time delivery, lead times, supplier performance, quality, and cost.
- Maintain open-order reporting and provide updates on supply risks.
- Identify opportunities to improve procurement processes, supplier performance, and operational efficiency.
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