Office Administrator

4 weeks ago

Toronto, Canada Ruby & Co. Full time

Our client, a leading professional services firm is seeking an Office Administrator to support its dynamic corporate office. This is a fully onsite, full-time position that blends front‑desk reception responsibilities with broader administrative, facilities, and event coordination support. Base pay range CA$58,000.00/yr - CA$58,000.00/yr Responsibilities Greet and assist visitors in a professional and welcoming manner, ensuring boardrooms are prepared and refreshments are provided as needed. Answer and direct incoming calls and emails promptly and courteously. Manage incoming and outgoing mail and courier deliveries. Provide administrative support to staff, including photocopying, scanning, printing, and ordering business cards and supplies. Support the planning and execution of corporate events in collaboration with the Events and Marketing teams, including venue sourcing, vendor coordination, menu planning, and guest list management. Assist with administrative aspects of marketing initiatives, such as securing venues, sourcing promotional materials, and coordinating deliveries. Liaise with building management to coordinate maintenance, cleaning, and other facility‑related requests. Monitor and maintain office equipment, including photocopiers, kitchen appliances, and shredding services. Oversee office and kitchen inventory; order and restock supplies, stationery, coffee, and snacks. Coordinate catering for internal meetings, company lunches, and special events. Maintain staff contact lists, access systems, and assist with onboarding processes. Participate in workplace safety initiatives, including the Joint Health and Safety Committee, and coordinate First Aid and Fire Warden training. Requirements Minimum of 2 years of office administration or reception experience in a corporate or professional setting. Proficiency in Microsoft Office Suite. Exceptional customer service skills and strong written and verbal communication abilities. Highly organized and dependable, with the ability to manage multiple priorities and deadlines. Strong attention to detail and a proactive, self‑starter mindset. Compensation Competitive salary up to $58,000, commensurate with experience. Comprehensive benefits and professional development support. A collaborative and collegial work environment with opportunities for growth and advancement. Seniority Level Entry level Employment type Full‑time Job function Administrative Industries Office Administration Referrals increase your chances of interviewing at Ruby & Co. by 2x Get notified about new Office Administrator jobs in Toronto, Ontario, Canada. #J-18808-Ljbffr

  • Medical Office Administrator

    2 days ago

    Toronto, Canada Cardiology Office - Michael Garron Hospital Full time

    **Busy private cardiology office located within the Michael Garron Hospital in East York immediately seeking a full-time medical administrative assistant. Must have experience with Accuro and a minimum of 3 years working in a medical clinic/office or hospital setting.** The successful applicant will be responsible for all aspects of the daily functioning of...

  • Office Administrator

    2 weeks ago

    Toronto, Canada East End Dental Office Full time

    Looking to add an experienced Dental Receptionist to our positive dental team in Downtown Toronto. Serious inquires only. Days are flexible but Saturday's 9-2 will be mandatory once training is complete. **Job Types**: Part-time, Permanent **Salary**: $20.00-$23.00 per hour **Benefits**: - Dental care - Paid time off Schedule: - 8 hour shift Ability...

  • Office Services Coordinator

    1 week ago

    Toronto, Canada Head Office Full time

    **Company**: Canada Lands **Location**: 1 University Ave Suite 1700, Toronto, ON **Employment Status**: Employee (Full-Time) **Short Summary**: Reporting to the Director, Human Resources with a dotted line to the Chief Human Resources Officer (CHRO), the Office Services Coordinator and HR Executive Assistant provides executive and administrative support,...

  • Administrative Assistant

    1 week ago

    Toronto, Canada ARS Head Office Full time

    **Position**:Administrative Coordinator **Reporting to**: Senior Manager - Operations We are looking for an Administrative Coordinator to manage the front office reception desk, provide support to managers, other staff and office visitors by handling a variety of tasks in order to ensure that all interactions between our organization and others are...

  • Senior Dental Administrator

    7 days ago

    Toronto, Ontario, Canada Toronto Dental Office Full time $60,000 - $90,000 per year

    OverviewWe are seeking a senior, experienced Dental Administrator with a minimum of 3 years of dental experience. This individual should be highly organized and detail-oriented and should have an excellent grasp of computers and technology. Candidates must have experience working in a dental office and should feel very comfortable with a wide variety of...

  • Dental Administrator

    2 weeks ago

    Toronto, Canada Toronto Dental Office Full time

    **Overview** **Duties** - Administrative roles including but not limited to: greeting and communicating with patients, booking appointments, helping patients with insurance inquiries, paperwork and documentation - Using AI to communicate with patients, book appointments and maintain contact manager - Ensure compliance with PIPEDA regulations and maintain...

  • administrative officer

    4 weeks ago

    Toronto, Canada Iqbal Foods Full time

    General office occupations and clerical services. Overview Languages: English. Education College/CEGEP Public administration Business/commerce, general Accounting and business/management General office occupations and clerical services Experience 2 years to less than 3 years. Work setting Office Responsibilities Implement new administrative procedures Review...

  • administrative officer

    4 weeks ago

    Toronto, Canada Iqbal Foods Full time

    General office occupations and clerical services. Overview Languages: English. Education College/CEGEP Public administration Business/commerce, general Accounting and business/management General office occupations and clerical services Experience 2 years to less than 3 years. Work setting Office Responsibilities Implement new administrative procedures Review...

  • administrative officer

    3 weeks ago

    Toronto, Canada Iqbal Foods Full time

    General office occupations and clerical services. Overview Languages: English. Education College/CEGEP Public administration Business/commerce, general Accounting and business/management General office occupations and clerical services Experience 2 years to less than 3 years. Work setting Office Responsibilities Implement new administrative procedures Review...

  • Office Administrator

    3 weeks ago

    Toronto, Canada Ruby & Co. Full time

    Our client, a leading professional services firm is seeking an Office Administrator to support its dynamic corporate office. This is a fully onsite, full-time position that blends front‑desk reception responsibilities with broader administrative, facilities, and event coordination support. Base pay range CA$58,000.00/yr - CA$58,000.00/yr Responsibilities...