Admin Assistant, Chief, OB, PT

Admin Assistant, Chief, OB, PT (J1225-0407) Company BioNorth York General is one of Canada’s leading community academic hospitals with a vision to deliver World-Class Care, 24/7. Affiliated with the University of Toronto, our multi-site campus supports our diverse community through every stage and life-defining moment by providing a wide range of acute care, ambulatory and long-term care services. What defines North York General goes beyond exceptional quality care. Our superpower is how we deliver that care – the unparalleled compassion we bring to every encounter, during the moments that matter. Through partnerships, collaboration and academic endeavours, we seek to set new standards for People-Centred Care—a cornerstone of our culture and central to our Mission: People-Centred Care for a healthier community. North York General is a member of the North York Toronto Health Partners, an Ontario Health Team that integrates local care with patients, primary care and community partners. We are proud to be a place where the best people come to learn, grow and innovate. Join North York General to accelerate your career Position Summary Admin Assistant - OBGYN In this position you will work as an Administrative Assistant to the Chief of Obstetrics and primarily support the Chief’s Clinical Practice. You may also assist in supporting departmental needs such as call schedules and departmental meetings. You will model the values and attributes of staff in a hospital focused on quality, safety, risk, and patient- and family-centered care. You will support the Hospital’s academic mandate of advancing care through teaching and learning. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for staff, physicians, volunteers, learners, patients, and families. You are a good fit if you are a great relationship builder with strong interpersonal skills, prioritizing connections with physicians, staff, patients, and families. You have effective organizational, problem-solving, prioritization, and time management skills and can meet deadlines, even under pressure. On a practical level, you will Provides specialized clinical administrative support using judgement, initiative and independence to assist the Chief of Obstetrics in caring for obstetrical and gynecologist patients. Provide administrative support to members of the Department of Obstetrics as needed. Assist in managing departmental meetings and on-call schedules when required. Coordinate and plan meetings including preparation of agendas, minutes, work plans and project charters, and room setup as needed. Manage confidential information in a sensitive and professional manner. Comply with Occupational Health and Safety Standards. Performs other duties as required. Qualifications Undergraduate degree preferred. Secretarial courses or diploma/certificate in Office Administration. Knowledge of office and management principles. Ability to utilize standard office equipment and order routine supplies. Knowledge of medical terminology is an asset. Demonstrated knowledge of computer software (Word, Excel, PowerPoint, Access, Visio). Knowledge of computer applications (word processing, spreadsheets, graphics). Electronic Medical Records experience preferred. At least three years in a secretarial position with administrative experience. Extensive calendar management experience. Excellent organizational and problem-solving skills; ability to plan ahead (e.g., committee work). Excellent written and verbal communication skills; strong interpersonal and customer service skills. Develop reports and PowerPoint presentations as required. Ability to work independently. Accurate minute taking and filing skills. Accurate keyboarding and word processing skills; minimum 55 wpm. Ability to prioritize, multi-task and manage time to balance schedules of Program Directors. Resourcefulness and adaptability to program needs. Flexible with schedule. Bilingualism in French/English preferred. What We Offer Working at NYGH means working with a dynamic team of healthcare providers, staff, and volunteers in one of Canada’s leading hospitals. This is a Part Time Permanent Position, with 8-hour shifts, including days, evenings and weekends in the Maternal, Newborn, Paediatrics and Obstetrics program. We offer a competitive total compensation package including pay in lieu of benefits, vacation pay and the opportunity to join the Hospital Pension Plan. How To Apply Think you’re the right person for the job? Here’s your first chance to show us why: Ensure to meet the deadline - only applications received by the closing date will be considered. We will review all applications and will contact those selected for an interview. Closing Statement At North York General, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. North York General is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs. #J-18808-Ljbffr