Administrative Coordinator

3 days ago

Grande Prairie, Canada The Agency | A Two Twelve Company Full time

About the job Administrative CoordinatorOFFICE ASSOCIATE - Temporary Administrative CoordinatorCasual/ Multiple Businesses/ Multiple LocationsPosition Summary:Our Administrative Coordinators are prepared to act as the support person for all levels of management within an organization. We recognize that it is vital for Administrative Coordinatorsto uphold a level of professionalism and competency in order to successfully manage a variety of responsibilities including but not limited to helping coordinate meetings and calendars, compiling data to prepare papers or presentations, and often acting as a representative to their assigned executive.Duties & Responsibilities:Oversee all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondenceFile important documents, such as reports, meeting notes, emails, and lettersKeep calendars up to date; adding events, rescheduling appointments and providing daily briefingsAct as the gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customersConducting research and creating reports or presentations on various topicsKeeping important information and documents organized physically and electronicallyMaintaining a high degree of discretion and confidentialityHandling and assisting with document distribution and other administrative projects and responsibilitiesReturning phone calls and emails on behalf of the company or a company executiveResearching travel options, presenting itineraries, and booking itineraries with travel agency contactPreparing and submitting purchase orders and expense reportsImplement administrative systems, procedures and policies to maintain work flowUse a variety of project management, communication and organizational skills to support managementAdditional duties as requiredQualifications & Skills:High School Diploma or GEDDiploma preferred but equivalent experience may be consideredMinimum five (5) years experience in an office setting or administrative roleProficient on computersExcellent time management skills and ability to multitask and prioritize workAttention to detail and problem solving skillsExcellent written and verbal communication skillsStrong organizational and planning skillsStrong attention to detailSubmit your resume and cover letter to The Agency at recruiter@theagency212.comAny questions can be directed to Courtney 780-833-1112.At The Agency, we prioritize your privacy and confidentiality. All applications will be kept strictly confidential until we obtain your permission to share your information with the employer or organization you are applying to. Your trust is important to us, and we are committed to maintaining your confidentiality throughout the recruitment process.We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. We are committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified individuals. We celebrate equity, diversity, and inclusion and are committed to building a diverse team that will make a positive contribution to the communities where we live and work. #J-18808-Ljbffr

  • Administrative Coordinator

    3 days ago

    Grande Prairie, Canada City of Grande Prairie Full time

    The City of Grande Prairie is a vibrant, growing community located in the beautiful Peace Country region of Alberta. We are committed to providing exceptional public service and enhancing the quality of life for all residents. Grande Prairie is a great place to live, work, and play. Our Parks & Transportation Department is looking for a dedicated...

  • Sales & Administrative Coordinator

    3 days ago

    Grande Prairie, Canada Elevation HR Full time

    About the job Sales & Administrative CoordinatorCCSI (Custom Communications & Security Inc.) has been proudly serving Northern Alberta and BC for over 30 years, providing custom business telephone systems, security solutions, CCTV, access control, and data/voice/fibre cabling. We are looking for a motivated Sales & Administrative Coordinator to join our team...

  • Sales & Administrative Coordinator — Field Visits & Training

    3 days ago

    Grande Prairie, Canada Elevation HR Full time

    A local communication and security firm is seeking a motivated Sales & Administrative Coordinator to enhance client connections and manage administrative duties. Responsibilities include identifying potential clients, preparing service agreements, and supporting installation teams. The ideal candidate has experience in sales or customer service, possesses...

  • Administrative Assistant

    1 week ago

    Grande Prairie, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting...

  • Administrative Assistant

    1 week ago

    Grande Prairie, Canada Grande Spirit Foundation Full time

    Grande Spirit Foundation is currently recruiting for a UNIQUE position, an Administrative Assistant who will provide vital support of an “IT” nature for this organization. We are looking for an administrative assistant specialist who has that innovative flair, that new insightwhen it comes to technology, and who has a business-centric flare to join our...

  • Warehouse Administrator

    1 week ago

    Grande Prairie, Canada Vallen Full time

    Scope of Position:An exciting opportunity has become available to join our team as a Warehouse Administrator. In this role, the successful candidate will be responsible for the efficient coordination and administration of all inventory management activities within the warehouse.Key Responsibilities:• Oversee stock control, maintaining accurate inventory...

  • Logistics Coordinator

    7 days ago

    Grande Prairie, Canada Government of Alberta Full time

    Select how often (in days) to receive an alert: Job InformationJob Title: Logistics CoordinatorJob Requisition ID: 77883Ministry: Forestry and ParksLocation: Grande PrairieFull or Part-Time: Full TimeHours of Work: 36.25 hours per weekPermanent/Temporary: PermanentScope: Open CompetitionClosing Date: January 19, 2026Classification: Administrative Support...

  • Logistics Coordinator

    1 week ago

    Grande Prairie, Canada Government of Alberta Full time $52,977 - $67,033

    Job InformationJob Title: Logistics Coordinator Job Requisition ID: 77883Ministry: Forestry and ParksLocation: Grande PrairieFull or Part-Time: Full TimeHours of Work: 36.25 hours per weekPermanent/Temporary: PermanentScope: Open CompetitionClosing Date: January 19, 2026Classification: Administrative Support 5Salary: $2,029.80 to $2,568.34 bi-weekly...

  • Surgical Office Administrator

    4 days ago

    Grande Prairie, Canada Gateway Dentistry Group Full time

    Surgical Office Administrator Gateway Dentistry Group not only offers general dentistry to the community, but we also offer General Anesthesia services in our Non-Hospital Surgical Suite. We are looking for an outgoing, multi tasking, detail oriented administrator to work directly with the GA team to support both the team and patients. **Duties**: -...

  • Service Administrator

    4 days ago

    Grande Prairie, Canada Control Tech 2011 Ltd. Full time

    **Position**:Service Administrator **Reports to**:Administrative Manager, Canada **Location**: Grande Prairie, Fox Creek, Dawson Creek - Alberta Job Brief: The Service Administrator will support and provide assistance to Field Technicians by ensuring job tickets are accurate and submitted in a timely fashion for billing. Duties & Responsibilities: -...