Administrative Coordinator

The City of Grande Prairie is a vibrant, growing community located in the beautiful Peace Country region of Alberta. We are committed to providing exceptional public service and enhancing the quality of life for all residents. Grande Prairie is a great place to live, work, and play. Our Parks & Transportation Department is looking for a dedicated Administrative Coordinator to join the team. Position Responsibilities Manage administrative staff, including recruiting, training, performance management and mentoring. Ensure alignment with departmental goals and customer service standards. Organize staff meetings, address operational issues, and promote a positive work environment. Oversee adherence to City policies, FOIP standards and employee health and safety requirements. Advise, monitor and report on budgets for 20+ programs totaling 19.5 million. Analyze financial data, prepare variance reports, and manage capital project tracking. Approve payables and provide financial advise and training to team members. Support tender processes and ensure alignment with budget forecasts. Develop and maintain administrative procedure manuals. Implement cross-training schedules and ensure staff readiness for departmental needs. Lead or contribute to special projects and initiatives. Assist with on-boarding 70+ seasonal staff annually. Coordinate emergency response planning and safety training programs. Serve as a subject matter expert in administrative technology and municipal policies. Advise on and develop departmental procedures that enhance efficiency and compliance. Maintain confidential records, including personnel files and operational documents. Represent the department in inter-departmental meetings and initiatives. Foster strong working relationships with external partners and internal teams. Qualifications Diploma in Business Administration, Public Administration or a related field. Minimum of 3-5 yrs of experience in an administrative supervisory role. Demonstrated experience in municipal operations is required. Proven expertise in financial management, including budgeting, forecasting & Variance reporting. Advanced proficiency in financial analysis and reporting systems. Strong leadership & team management capabilities including performance management & mentoring. Excellent organizational & communication skills, both verbal & written. High level proficiency in computer systems. Knowledge of FOIP and related legislation is required. Certification in Leadership & Management is an asset. Familiarity with H&S regulations and training systems is an asset. Hours The standard workweek consists of an average of 40 hours, with the specific schedule being determined by the immediate supervisor. Compensation Starting Salary: D Band, $36.11 - $46.69 per hour as per the Out-of-Scope Agreement. Benefits Comprehensive benefits package. What We Offer | City of Grande Prairie (cityofgp.com) Diversity & Inclusion The City of Grande Prairie is committed to building and sustaining an inclusive work environment composed of individuals with unique experiences, perspectives, talents, and contributions who welcome, support, respect and value all members of the community. Selection Process We appreciate your interest in our organization, and we thank you in advance for your application. Candidates selected for an interview will be notified via phone or email. To apply for this position, please utilize the "Apply Now" tab on this web page to submit your comprehensive cover letter and up-to-date resume. Our application review process includes a thorough evaluation of all submissions. Short‑listed candidates will be contacted for interview scheduling. This posting may be used to fill future vacancies in this position. This posting will be open until a suitable candidate(s) is/are found. Note After submitting your application and uploading your resume, you should expect to receive an email confirmation indicating that your application for this position has been successfully submitted. If you receive this email, there is no need for any additional contact with us regarding this position. To efficiently manage the high volume of applications we receive for each job posting, we are unable to address job‑specific inquiries prior to the interview stage. However, if you progress to the job interview stage, we will gladly answer any questions you may have. #J-18808-Ljbffr