Executive Assistant

We are proud to be selected as one of B.C.'s Top Employers once again If you are looking for an opportunity to contribute your experience knowledge and passion in a meaningful way CLBC is the place for you Communities Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of Communities of belonging lives with connection. Term / Status Temporary / Auxiliary anticipated to work 70 hours bi-weekly to Date Classification / Salary Excluded Band 1: Position starts at $64272 - $74877 annually (paid hourly for hours worked) Team Service Quality Improvement Location Head Office (hybrid with 3 days in office after passing a 6‑month probation period) At CLBC we are committed to fostering a diverse equitable inclusive and accessible workplace. We encourage applications from all people with relevant skills including women Indigenous peoples persons with disabilities racialized people and those who identify as 2SLGBTQ2IA. For accommodation needs please contact at any stage of the hiring process. Visit our Careers at CLBC page to learn more about working at CLBC what we offer and tips for the interview process. About the opportunity As the Executive Assistant you will be providing a full range of administrative and confidential support to a divisional leadership team as directed by a Vice President. Responsibilities include Manages the VP's calendar prioritizes meetings schedules assignments and travel arrangements Coordinates meetings conferences and training events for the VP and their teams takes and distributes minutes and tracks and follows up on action items using a bring-forward system Supports divisional planning including meetings events and task management to ensure deadlines are met. Act as lead support for divisions events and supports other divisional events. Exercises receiving authority for office administration budgets personnel expenditures and recommends travel options to divisional employees as per policy. Participates in confidential meetings chaired by the VP by supporting in preparation of agendas distribution of meeting materials and recording of minutes Proofreads edits and finalizes VP correspondence briefing notes policies and reports Formats policies guidelines and procedural publications according to CLBC Branding Guidelines and publishes them on the Intranet site Manages records in accordance with the Information Management Act and ensures procedures meet Administrative and Operations Records Classification System (ORCS) in the Electronic Document Records Management System (EDRMS) Provides EA coverage relief to other VPs and assists with office coverage during unplanned absences vacations and peak workload periods as required Checks and updates Time and Leave Management entries for divisional staff as needed What you'll bring Grade 12 Diploma or equivalent education and the completion of Business College or Office Administration program / course 3-5 years experience working in an executive office environment supporting senior executive daily To reduce barriers to the application process we welcome a combination of transferable skills knowledge lived experience and comparable qualifications for consideration. We're also looking for You’ll play a key role in keeping things running smoothly behind the scenes. You’re the kind of person who brings professionalism organization and technical know-how to every task and understand the importance of handling confidential and sensitive information with tact diplomacy and sound judgment. You thrive in a fast‑paced environment and have a knack for juggling shifting priorities and emerging issues. Above all you’re a trusted partner who builds strong positive relationships across all levels of the organization and with external stakeholders. Additional Info Occasionally required to work evenings and weekends Possession of a valid class 5 Drivers license and a clean Drivers Abstract may be required Use of own vehicle on expenses may be required Successful applicants are subject to a Criminal Record Check Closing date October 26 2025 If your application is shortlisted you’ll be invited to an interview where you’ll have the opportunity to share more about your experience. Please note that only those selected for an interview will be contacted. This opportunity is open to applicants who are legally entitled to work in Canada. #J-18808-Ljbffr