Executive Assistant
1 week ago
Executive Assistant – Real Estate & Property Management Salary: TBD About the Role Our client, a leading real estate brokerage, is seeking an experienced Executive Assistant to provide dedicated support to the Managing Director and the Real Estate Brokerage team. This role is central to ensuring seamless operations within a fast-paced, entrepreneurial environment. The ideal candidate is proactive, highly organized, and brings exceptional judgment, professionalism, and discretion to every task. This is a key opportunity for an administrative professional with experience in a real estate brokerage setting, who thrives in a high-performance culture and is motivated to anticipate needs, streamline processes, and empower leadership to focus on strategic priorities. Key Responsibilities Manage complex calendars and scheduling for senior leaders, including preparation of briefing materials and follow-up actions. Coordinate internal and external meetings, ensuring logistics, travel arrangements, and documentation are handled with precision. Prepare professional information packages, reports, and presentations for investors, stakeholders, and clients. Draft, edit, and format correspondence, agreements, and other business documents. Track outstanding items, deadlines, and bring-forward systems to ensure timely completion. Support internal communications and alignment across teams and stakeholders. Uphold the highest level of discretion in handling sensitive and confidential information. Assist with planning and execution of corporate initiatives, events, and special projects. Maintain organized administrative systems, including contact databases, invoicing, and records management. Qualifications Proven experience as an Executive Assistant, ideally within a real estate brokerage or related industry. Known for professionalism, discretion, and reliability when handling sensitive matters. Highly organized with meticulous attention to detail and follow-through. Strong written communication and document formatting skills, with experience preparing executive-level materials. Comfortable working with financial documents, legal agreements, and real estate transaction materials. Proficient in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and familiar with modern communication/file management tools. Excellent interpersonal skills and emotional intelligence; able to build trusted relationships across all levels. Thrives in a collaborative, in-office environment, contributing positively to team culture. #J-18808-Ljbffr
-
Executive Communications Assistant
2 weeks ago
Ottawa, Canada Keller Executive Search Full timeOverviewThis is a position within Keller Executive Search and not with one of its clients.Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...
-
Executive Communications Assistant
2 weeks ago
Ottawa, Canada Keller Executive Search Full timeOverviewThis is a position within Keller Executive Search and not with one of its clients.Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...
-
Ottawa, Canada Keller Executive Search Full timeA leading executive search firm based in Canada seeks a proactive Executive Assistant to support senior executives. This role requires strong organizational and communication skills, managing calendars, drafting correspondence, and conducting research. Ideal candidates have proven experience in a fast-paced environment and familiarity with Microsoft Office....
-
Executive Assistant
7 days ago
Ottawa, Canada Robert Half Full timeOur client is ooking for a highly organized and detail-oriented Executive Assistant to join their team in Ottawa, Ontario. This contract position offers an opportunity to support senior executives in a dynamic communications environment. The ideal candidate will possess excellent communication skills and the ability to manage multiple priorities...
-
Executive Assistant
3 days ago
Ottawa, Canada Ottawa Inner City Health Full timeOttawa Inner City Health is seeking an** Executive Assistant** to join our Administrative Team. The Executive Assistant will be responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO) and other senior management members. **Qualifications**: - Post Secondary Diploma in Business Administration, or relevant...
-
Remote Global Executive Assistant — Calendar
4 weeks ago
Toronto, Montreal, Calgary, Vancouver, Edmonton, Old Toronto, Ottawa, Mississauga, Quebec, Winnipeg, Halifax, Saskatoon, Burnaby, Hamilton, Victoria, Surrey, Halton Hills, London, Regina, Markham, Brampton, Vaughan, Kelowna, Laval, Southwestern Ontario, R, Canada Keller Executive Search Full timeA leading executive search firm in Toronto is seeking an experienced Executive Assistant to provide comprehensive support to senior executives. This role involves managing calendars, drafting correspondence, and coordinating with clients. Ideal candidates will have strong organizational and communication skills, with a capacity for discretion in handling...
-
Ottawa, Toronto, Montreal, Calgary, Vancouver, Edmonton, Old Toronto, Mississauga, Quebec, Winnipeg, Halifax, Saskatoon, Burnaby, Hamilton, Victoria, Surrey, Halton Hills, London, Regina, Markham, Brampton, Vaughan, Kelowna, Laval, Southwestern Ontario, R, Canada Keller Executive Search Full timeA leading executive search firm based in Canada seeks a proactive Executive Assistant to support senior executives. This role requires strong organizational and communication skills, managing calendars, drafting correspondence, and conducting research. Ideal candidates have proven experience in a fast-paced environment and familiarity with Microsoft Office....
-
Calgary, Toronto, Montreal, Vancouver, Edmonton, Old Toronto, Ottawa, Mississauga, Quebec, Winnipeg, Halifax, Saskatoon, Burnaby, Hamilton, Victoria, Surrey, Halton Hills, London, Regina, Markham, Brampton, Vaughan, Kelowna, Laval, Southwestern Ontario, R, Canada Keller Executive Search Full timeA leading executive search firm in Calgary seeks an experienced Executive Assistant to provide top-tier support to senior executives. This role involves managing complex calendars, drafting correspondence, and overseeing document management. The ideal candidate will possess exceptional organizational skills and discretion in handling sensitive information,...
-
Executive Assistant
4 weeks ago
Ottawa, Canada TAG HR Full timeExecutive Assistant – Real Estate & Property Management Salary: TBD About the Role Our client, a leading real estate brokerage, is seeking an experienced Executive Assistant to provide dedicated support to the Managing Director and the Real Estate Brokerage team. This role is central to ensuring seamless operations within a fast-paced, entrepreneurial...
-
Executive Assistant
5 days ago
Ottawa, Canada Tiffany & Co. Full time**Position**: **Position Overview** Are you a master of organization, a proactive problem-solver, and thrive in a fast-paced, dynamic environment? Do you possess the finesse to manage complex schedules, anticipate needs, and facilitate seamless communication at the executive level? If so, we invite you to join us as the Executive Assistant supporting our...
