Executive Virtual Assistant

Job Type: Full-Time | Mondays to Fridays Working Schedule: 9AM – 6PM Eastern Standard Timezone (EST) Overview: We are seeking a highly organized and proactive Executive Assistant to support senior management. You will manage schedules, coordinate meetings, streamline communication, and ensure executives can focus on high‑priority goals. This role requires strong communication, attention to detail, and the ability to manage multiple priorities with discretion and professionalism. Key Responsibilities Manage calendars, travel, and meeting logistics Prepare and organize documents, reports, and presentations Handle calls, emails, and correspondence on behalf of executives Coordinate meetings, record minutes, and follow up on action items Maintain confidentiality of sensitive information Support projects through research, coordination, and data management Liaise with internal teams and external stakeholders Perform general administrative duties as needed Qualifications At least 2 years of proven experience as an Executive Assistant, Personal Assistant, or in a similar role Strong organizational and time‑management skills with the ability to multitask Excellent written and spoken English communication skills Proficiency in MS Office/Google Workspace and familiarity with scheduling tools High level of professionalism, discretion, and attention to detail Ability to work independently and handle shifting priorities Preferred (but Not Required) Bachelor’s degree in business administration or related field Experience supporting C‑level executives Technical Requirements USB headset with noise cancellation feature Working webcam Computer with at least 1.8 GHz processor and 4 GB RAM (minimum) Primary internet connection with at least 25 Mbps (cable preferred) Backup internet connection with at least 10 Mbps Benefits (Philippines) Semi‑monthly pay (every 5th & 20th of the month) 13th Month Pay 10 paid vacation leave days per year (with carryover) 7 paid sick leave days per year Paid Philippine public holidays Overtime pay Health insurance (HMO after 6 months) Paid training with retroactive salary (upon client placement) Job security and stability Career growth opportunities & performance reviews Fun and supportive remote work environment Benefits (Kenya) Monthly pay (every 5th of the month) Statutory contributions (NSSF, NHIF, PAYE) as per Kenyan law 21 paid vacation leave (per Employment Act) 7 paid sick leave (per Employment Act) Paid Kenyan public holidays Health insurance (HMO after 6 months) Paid training with retroactive salary (upon client placement) Job security and stability Career growth opportunities & performance reviews Fun and supportive remote work environment Benefits (Other Countries) Monthly pay (every 5th of the month) Paid vacation & sick leave (in accordance with local laws) Paid public holidays (based on local calendar) Health insurance (if applicable, per region or company plan) Paid training with retroactive salary (upon client placement) Job security and stability Career growth opportunities & performance reviews Fun and supportive remote work environment Important Note Only qualified candidates will be invited for the next steps. We use a time‑tracking tool with screenshot monitoring during work hours to ensure accountability and support a high‑quality remote collaboration environment. Other vacancies that may interest you or your colleagues are available. Application Notes: Please confirm via checkbox that you have read and understood the entire job description and that you meet every core requirement listed. If you do not meet them all, please do not apply. All Get Ninja assistants receive unlimited paid access to top admin tools and AI tools to streamline your processes. #J-18808-Ljbffr