Contract Document Management Technician

3 weeks ago

Toronto, Canada Petroplan-PJP Full time

Description: Responsibilities
* Support all Canadian Thermal Upstream projects in all stages of the Document Management (DM) Lifecycle, partnering with both internal project engineers and external engineering firm's project teams for Operations Projects.
* Provide support for Calgary and Canadian Thermal Upstream Field staff with any Document Management related questions
* Follow Document Management governing documents to perform all aspects of the job function
* Enforce Document Management standards and procedures to ensure high quality and integrity of engineering documents
Deliverables
* Quality control of engineering and vendor document deliverables
* Document and drawing revision control
* CWP and FCN tracking, control, and distribution
* Construction turnover management
* Project Master Stick File management
* Project closeout
* Other general document management duties
Qualifications
* Experience with Electronic Document Management Systems
* Minimum 5 years experience as a Document Controller in the oil and gas industry, either Owner-Operator or EP experience
* Experience with SharePoint, SAP, Livelink, Content Server, MS Word, Excel, Access, Adobe Acrobat and McLaren Work Manager.
* Experience with AutoCAD and Bluebeam is an asset but not mandatory
* Excellent attention to detail and organizational skills
* Clear understanding of the differences between engineering disciplines and different types of technical documents and metadata being managed
Overall Job Summary
* This role provides support for all Canadian Thermal Upstream projects in all stages of the Document Management Lifecycle as well as supports all CVE and EP staff with any Document Management related questions.
* Follow and enforce Document Management governing documents to quality check engineering and vendor document deliverables, support construction management team requirements and ensure as-built and handover requirements are met at project closeout.
* The person best suited for this job will have excellent attention to deal, strong time-management, organization and communication skills. This person will be able to collaborate respectfully with others, as well as work well independently and be able to trouble-shoot and problem solve effectively.
* They will actively recognize areas of improvement and understand how change within Document Management impacts our business partners, with whom they have built relationships and networks with.
Competencies
* Communicates in a clear and concise manner to provide clear instruction to EPs and CVE staff to ensure high quality and integrity of engineering documents
* Uses respectful language and behaviour
* Actively listens and questions to ensure mutual understanding
* Able to interpret instructions clearly and ask questions when required
* Acts in a trustworthy and reliable manner
* Works collaboratively within teams to achieve common goals.
* Demonstrates a level of knowledge, skill and expertise appropriate for the role by understanding and supporting the full engineering document management lifecycle of a project, including:
o revision control
o engineering change management, interpreting engineering drawings and changes
o vendor data management, interpreting vendor data and changes
o construction turnover management
o as-building
* Follows established standards, procedures, and corporate processes
* Understands how their work fits within the business and how changes to existing DM processes impact our business partners.
* Clear understanding of the differences between engineering disciplines and basic understanding of different types of engineering drawings and documents

About Petroplan
Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.

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