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Whitehorse, YT, Canada FETAL ALCOHOL SYNDROME SOCIETY OF YUKON Full timeJob Title: Executive Assistant Job Summary: We are seeking a highly organized and proactive Executive Assistant (NOC 12100) to provide comprehensive administrative support to our executive team. The successful candidate will play a crucial role in managing schedules, coordinating meetings, and handling confidential information, ensuring the smooth operation...
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Executive Assistant
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Whitehorse, YT, Canada FETAL ALCOHOL SYNDROME SOCIETY OF YUKON Full timeJob Title: Executive Assistant Job Summary: We are seeking a highly organized and proactive Executive Assistant (NOC 12100) to provide comprehensive administrative support to our executive team. The successful candidate will play a crucial role in managing schedules, coordinating meetings, and handling confidential information, ensuring the smooth operation...
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Whitehorse, Canada Government of Yukon Full timeA governmental department in Whitehorse is seeking an experienced ADM Administrative Assistant to provide high-level support to leadership. You will be responsible for managing schedules, preparing documents, and maintaining communication between departments. The ideal candidate will have strong organizational skills, excellent communication abilities, and...
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Whitehorse, Canada Government of Yukon Full timeA governmental department in Whitehorse is seeking an experienced ADM Administrative Assistant to provide high-level support to leadership. You will be responsible for managing schedules, preparing documents, and maintaining communication between departments. The ideal candidate will have strong organizational skills, excellent communication abilities, and...
Executive Assistant
4 weeks ago
Job Title: Executive Assistant Job Summary: We are seeking a highly organized and proactive Executive Assistant (NOC 12100) to provide comprehensive administrative support to our executive team. The successful candidate will play a crucial role in managing schedules, coordinating meetings, and handling confidential information, ensuring the smooth operation of the executive office. Key Responsibilities: Calendar and Meeting Management: Manage and maintain executive schedules, including organizing meetings, appointments, and travel arrangements. Prepare agendas, minutes, and follow-up actions for meetings. Administrative Support: Draft, review, and edit correspondence, reports, and presentations on behalf of the executive team. Handle incoming and outgoing communications, ensuring they are prioritized and addressed appropriately. Event Coordination: Plan and coordinate events, conferences, and business meetings, including booking venues and managing logistics. Confidentiality and Records Management: Maintain and safeguard sensitive and confidential information. Organize and maintain electronic and physical filing systems. Liaison Role: Act as the point of contact between the executive team and internal/external stakeholders. Build and maintain professional relationships with clients, vendors, and partners. Project Assistance: Support special projects by conducting research, preparing reports, and ensuring deadlines are met. Monitor and report on project progress. Qualifications and Skills: Education and Experience: Bachelor’s degree required (any field of study is acceptable). Demonstrable experience as an Office Administrator or similar role is required. Minimum of 2 years of experience in a role providing executive-level support. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with project management and collaboration tools is an asset. Key Competencies: Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Attention to detail and problem-solving skills. Ability to manage multiple priorities in a fast-paced environment. Discretion and professionalism in handling sensitive information. Employment Details: Position Type: Full-time, Permanent Location: [Whitehorse, Yukon, Canada] Work Hours: 40 hours; Monday to Friday; 8:30 am to 5:00 pm. How to Apply: Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and relevant experience to administration@fassy.org Applications will be reviewed on a rolling basis until the position is filled.
