Executive Assistant

Executive Assistant Join to apply for the Executive Assistant role at Autodesk. Position Overview We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide high-level administrative support to (2) Senior Directors in the Entertainment & Media team. This role goes beyond traditional admin support — you’ll be a key partner in helping our leaders and team operate efficiently and stay focused on what matters most. You will perform a wide range of tasks, handle details of a confident and critical nature, while using your experience to proactively address potential problems and ensure an efficiently functioning team. Responsibilities Executive Support Manage calendars, schedule meetings, and coordinate travel arrangements. Track executive expenses and generate expense reports. Submit expense reports in a timely manner. Understand budget timelines and deadlines. Collaborate with the Leadership team as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables. Plan and coordinate virtual and in-person events and meetings onsite and offsite, including preparation of meeting materials, logistics, venue, activities, and catering. Maintain email aliases, distribution lists, and shared directories, including maintaining permissions. Collaborate flawlessly with other executive team admins to execute scheduling meetings and coordinate organization-wide events. May serve as point person for departmental purchases, including but not limited to PC tracking and overall asset management. Contingent Workforce Management Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance. Raise purchase orders, verify invoices, and process payments for contingent workforce costs and expenses. Procurement Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices from start to finish. May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management. Minimum Qualifications Bachelor’s degree. 3–5 years’ experience supporting senior executives in a fast‑paced, multinational environment. Exceptional time management, organizational, and multitasking skills. Understanding that this job is not typical 9–5. Willing to adapt to a rapidly changing environment and new processes and responsibilities. Proven ability to work under pressure, communicate effectively, and meet deadlines. Proficient in Microsoft Office Suite, Mac and Windows operating systems and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint. Not afraid of AI tools and can proficiently use them. Tech savvy. Strong interpersonal and written/verbal communication skills in English. Able and willing to travel to events or internal meetings, locally and internationally as required. Due to our globally distributed team, you may occasionally work outside of normal business hours. Discreet and experienced in handling sensitive and confidential information. The Ideal Candidate Takes initiative and is a self‑starter who thrives with minimal supervision. Excels at managing complex projects and delivering results both independently and collaboratively. Enjoys building positive working relationships across all levels and geographies. Highly organized, detail-driven, and capable of juggling multiple responsibilities. Embraces change, learns quickly, and adapts well to dynamic environments. Understands the value of integrity and honesty in the workplace and takes ownership of their work. Learn More / Plus d'information About Autodesk / À Propos D’Autodesk Welcome to Autodesk Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made. We take great pride in our culture here at Autodesk – it’s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world. When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us Bienvenue chez Autodesk Nos logiciels créent chaque jour des choses extraordinaires : des bâtiments les plus écologiques aux voitures les plus propres, en passant par les usines les plus intelligentes et les films à succès. Nous aidons les innovateurs à concrétiser leurs idées, transformant non seulement la façon dont les choses sont fabriquées, mais aussi ce qui peut l’être. Nous sommes très fiers de notre culture chez Autodesk ; elle est au cœur de tout ce que nous faisons. Notre culture guide notre façon de travailler et de nous comporter les uns envers les autres, influence nos interactions avec nos clients et nos partenaires, et définit notre image au monde. En tant qu’Autodeskien, vous pouvez accomplir un travail significatif qui contribue à bâtir un monde meilleur, conçu et réalisé pour tous. Prêt à façonner le monde et votre avenir ? Rejoignez-nous Salary transparency / Transparence salariale Salary is one part of Autodesk’s competitive compensation package. Offers are based on the candidate’s experience and geographic location. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package. Le salaire est l'un des éléments du programme de rémunération concurrentiel d'Autodesk. Pour les postes basés au Canada (Colombie-Britannique), nous proposons un salaire de base compris entre X et X dollars. Les offres sont basées sur l'expérience et la situation géographique du candidat et peuvent dépasser cette fourchette. En plus du salaire de base, notre programme de rémunération peut inclure des primes annuelles en espèces, des commissions pour les postes commerciaux, des attributions d'actions et un ensemble complet d'avantages sociaux. Diversity & Belonging / Diversité et appurtenance We take belonging where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity-and-belonging Nous sommes fiers de cultiver une culture d’appartenance où chacun peut s’épanouir. Pour en savoir plus, cliquez ici : https://www.autodesk.com/company/diversity-and-belonging Are you an existing contractor or consultant with Autodesk? Êtes‑vous un sous‑traitant ou un consultant existant d’Autodesk ? Veuillez rechercher des emplois vacants et postuler à l’interne (pas sur ce site externe). Seniority level Entry level Employment type Full‑time Job function Administrative Industries Software Development, Design Services, and IT Services and IT Consulting Referrals increase your chances of interviewing at Autodesk by 2x #J-18808-Ljbffr