Recruitment Coordinator

Recruitment Coordinator (12-month contract) Who We Are At Heart & Stroke our mission is to promote health, save lives and enhance recovery. We are committed to a culture that exemplifies our core values: champion health, practice humility, embrace change, drive impact, learn and grow and be heartfelt as we work together to beat heart disease and stroke. We believe in equity, diversity and inclusion – it’s embedded in our values and core mission work to support all people in Canada to lead healthier lives. We are committed to applying this principle to cultivate a welcoming environment that embraces diversity among our employees. Candidates from diverse backgrounds, including but not limited to, Indigenous peoples, racialized communities, 2SLGBTQIA+ communities, women, and people living with disabilities are encouraged to apply. To learn more about our mission, values, commitment to EDI, and the difference Heart & Stroke makes in the lives of people in Canada at every age, visit our website. The opportunity Please note this is a 12-month, maternity leave replacement contract. Heart & Stroke offers a hybrid work option, and candidates may work from anywhere in Canada. Join Heart & Stroke as a Recruitment Coordinator and help us build the team that saves lives and promotes healthier communities In this dynamic role, you’ll partner with HR Managers and internal stakeholders to deliver end‑to‑end recruitment support that drives our mission forward. From crafting compelling job postings and sourcing top talent to conducting prescreens and completing reference checks, you’ll ensure a seamless candidate experience every step of the way. You’ll manage interview scheduling, maintain accurate recruitment reports, and keep candidates engaged throughout their journey. Beyond recruitment, you’ll contribute to exciting ad hoc HR projects, adding variety and impact to your work. If you’re organized, proactive, and passionate about connecting great people with a purpose‑driven organization, this is the role for you How You Will Make An Impact Every Day Support Recruitment Activities Prepare job postings (internal and external) Contribute to recruitment strategy meetings Assess and shortlist candidates based on job description requirements Update and maintain candidate status in applicant tracking system (JazzHR) Conduct prescreens, record candidate responses, summarize outcomes and bring forward recommendations Outbound recruitment and familiarity with Not-for-Profit sector roles Create interview guides to reflect required skill, competency and values requirements Ensure maintenance of accurate and concise records and reports concerning all phases of the recruitment process Persuasively sell the organization, role, and community to candidates Provide regular updates to applicants via email on their status in the search process Complete reference checks Update and maintain recruitment vacancy reports Lead the relationship development, recruitment, onboarding and orientation process for Talent and Diversity co‑op students Participate in HR Projects Contribute to the development and documentation of recruitment processes and procedures Research and develop technical solutions to improve the recruitment process Research and prepare recruitment training/support materials for hiring managers (e.g., interviewing best practices) Contribute ideas and support improvements to onboarding planning of new staff Support Human Resources Coordinator, as needed Prepare new hire offer letters Coordinate the onboarding process and ensure new hire documentation is completed, tracked, saved and submitted in a timely manner Organize and maintain the centralized and confidential electronic employee files system Onboard new employees Offboard existing employees Experience Who we need 2+ years of experience supporting high‑volume recruitment/multiple positions at once Experience working in applicant tracking systems (JazzHR) Experience working with LinkedIn Recruiter Education Certified Internet Recruiter (CIR) – asset Post‑secondary education in human resources Skills Organized self‑starter Ability to work with minimal supervision and a high level of accountability Able to balance competing priorities, managing multiple stakeholder needs and timelines Excellent communication skills Proven ability to effectively assess capability and potential for talent needs Proven critical thinking and ability to assess risk and create plans Discretion, confidentiality and sound judgment Demonstrated skills with MS Office suite Bilingual (English/French) – an asset What We Offer This role offers a salary range of $60,000 to $65,000, aligned with our compensation framework and your professional background. Heart & Stroke believes that time off is integral to the personal health and wellness of our employees. We offer paid wellness days and personal days. In addition, we provide health, medical, dental and vision benefits. Furthermore, our staff enjoy flexible hybrid working arrangements and support with reimbursement for mobile phones and home office set up. Apply Now If you want to join the fight to beat heart disease and stroke while building an engaged and giving community, apply by December 17, 2025. Applicants must be currently residing in Canada and legally entitled to work in Canada. We are committed to fostering an inclusive, barrier‑free and accessible environment. If you have been contacted for an interview and require accommodation to participate in the recruitment and selection process, please advise and we will work with you. At this time, interviews are currently being conducted via video call, so we look forward to ‘virtually’ meeting you Powered by JazzHR #J-18808-Ljbffr