Executive Assistant

Behind every innovative new medical device, new healthcare policy, and research into new treatments, there’s a literature review. At DistillerSR Inc., we’re changing the way that scientific research is conducted. Founded in 2008, DistillerSR is the world’s leading AI-enabled workflow automation and evidence management platform for streamlining the production of critical literature-based health research.DistillerSR is used by 80% of the top 10 global medical device and pharmaceutical companies to inform life-changing product research, prepare regulatory submissions and to monitor for safety issues with medical products once in market. At DistillerSR, we have three core values: Always Leading, Always Innovating, and Always Trusted. Our amazing team lives these values every day and our customers trust us to bring them innovative, world-leading solutions that power their important work.About the RoleWe're looking for a seasoned Executive Assistant to act as a strategic liaison and first point of contact for the CEO, while providing essential operational support for our broader Executive Team. In this role, you will be an important contributor who anticipates needs, removes friction, and enables our leadership team to focus on scaling the company.As a professional ambassador for the Executive Team, you will manage competing priorities across all internal business units. With past demonstrated success in comparable roles, you know how to maintain composure and polish in a fast-moving, high-growth environment.Responsibilities:Calendar & Strategic Time ManagementOwn and optimize complex, ever-shifting calendar of the CEO, navigating competing demands with precisionExercise expert judgment on prioritization when conflicts arise, ensuring executives’ time is spent on high impact activitiesEnsure meeting readiness by preparing executives for meetings with relevant context, briefing documents, and tracking follow-up itemsCommunicationsOptimize the CEO’s daily demands by serving as a first point of contact for communications and meeting requests, ensuring alignment with organizational priorities through proactive and diplomatic triageDraft and refine high impact correspondence, presentations, and internal communications on behalf of the Executive TeamTravel & LogisticsCoordinate domestic and international travel, providing detailed door-to-door itineraries, and handling last-minute changes with minimal disruptionManage end to end logistics for leadership offsites and company events, ensuring seamless execution and follow through on action itemsManage expense reporting, documentation, and reconciliationMeeting & Event CoordinationPlan and execute leadership offsites and company eventsPrepare materials, manage logistics, and ensure follow-through on action itemsSpecial ProjectsLead or support cross-functional initiatives as the executives’ proxyConduct research and synthesize information for strategic decisionsBuild and maintain systems that improve executive and company-wide efficiencyRequirementsApplicants are encouraged to include a cover letter in their submission.Required QualificationsMinimum 7+ years experience support C-Suite executives, ideally in a high growth tech or SaaS environmentFamiliar with AI tools and proactive about finding ways to leverage them to scale and accelerate operationsExceptional written and verbal communication—you can represent executives credibly to anyoneExceptional organizational and project management skills with an obsession with detailStrong emotional intelligence and discretion with sensitive informationComfortable with ambiguity and demonstrates resourcefulnessTech-savvy and quick to adopt new tools (experience with Google Workspace, Slack, Notion, and travel/expense platforms)Proven track record of acting as a polished executive team proxy, managing high pressure situations with grace and professional discretion. A “polished gatekeeper”Must demonstrate technical savvy with expert proficiency in Google Workspace, Slack, and modern project management toolsPreferred QualificationsFormal education in Business, Communications, or a directly related field of studyPast experience in a “chief of staff” style capacity or a role that required high level strategic synthesis and research across across business unitsCompensationSalary Range: $70,960 - $88,701Compensation is determined based on factors such as experience, skills, and overall fit for the role. If you’re excited about the opportunity but the listed salary range doesn’t fully align with your expectations, we still encourage you to apply. We’re open to discussing a competitive package that reflects your background and expertise.We're a dynamic and innovative B2B SasS firm who leads in our market and we're looking for agile, growth-minded individuals who want to join and make a positive impact doing purposeful work. We offer:Flexible work hours and work arrangementsBenefits coverage from Day OneAnnual winter holiday shutdownWellness reimbursementGreat culture working in the heart of the Kanata North Tech ParkAs part of our recruitment process, we may utilize artificial intelligence tools to support or assist the review of applications. These tools may help us identify candidates whose qualifications best match job requirements.DistillerSR Inc. is committed to providing a respectful, welcoming, and inclusive work environment where every single employee can bring their full self to work, thrive, and be successful. Please let us know if you need any accommodation during the recruitment process.Executive Assistant to CEO • Kanata, ON, CA #J-18808-Ljbffr