Project Administrator Assistant

Overview Remarkable people, trusted by clients to design and advance the world. Wood is currently seeking a Project Administrative Assistant (Site) to join its Minerals and Metals business focusing on large mining projects. This opportunity is onsite near Williams Lake, SK. Wood has an opportunity available for a Project Administrative Assistant (Site) to support our construction and HSSE teams on our Project site near William’s Lake, SK. The administrative assistant will be performing duties such as coordinating and setting meetings and conferences, obtaining supplies, recording and production of formalized meeting minutes, working on special projects, material & supply orders, preparing documents and correspondence and maintaining schedules, HSSE statistics and data entry as required. Required to handle confidential and non-routine information daily. Responsibilities Establish and monitor contract budgets and schedules, including rates and price Coordinate and lead the specialized project administrative support to Site Construction Management and HSSE Team interfacing with the Engineering Project Home Office Team Identify administrative steps needed for successful project completion, modify processes to fit needs as necessary and coordinate those activities and associated communication Coordinate and arrange meetings, prepare agendas, and reserve and prepare facilities Arrange complex and detailed travel plans and itineraries and compiles documents for travel-related meetings Prepare presentations, reports, letters and routine correspondence Manage the site elements, including liaising with HR Manager as necessary, for: Personnel mobilization / demobilization Responsible for arranging conference calls and responding independently to routine business questions or taking and delivering messages as needed Compile statistical information and perform data entry Prepare and manage contractor weekly progress meetings and minute process. Support Construction Managers with meeting organization, minute taking, issuance, endorsement and recording. Manage office material supply orders Organize and maintain file system and file correspondence and other records as needed Oversee the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities Perform periodic document control functions Organize incoming and outgoing mail Applicants must be authorized to work lawfully in Canada without sponsorship from Wood, now or in the future. Qualifications What makes you remarkable? At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don’t match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges. Expected Technical expertise: Word, Excel, PowerPoint, Outlook Speaks clearly and persuasively in positive or negative situations Listens and seeks confirmation of understanding Effectively responds well to questions Writes clearly and informatively; edits work for spelling and grammar Varies writing style to meet needs; presents numerical data effectively Preference will be given to candidates with previous construction site experience About Us Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com Diversity Statement We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws. #J-18808-Ljbffr