Payroll and Benefits Specialist

Clio is the global leader in legal AI technology, empowering legal professionals and law firms of every size to work smarter, faster, and more securely. We are transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice. Summary Prepare and process payroll across various international pay cycles (e.g., semi‑monthly, monthly) in a timely and accurate manner. Reconcile payroll and benefits, managing the flow of information to the general ledger to ensure costs are allocated to the correct account and cost centre through Journal Entries and Purchase Orders. Prepare month‑end and ad‑hoc reporting as required. Core Responsibilities & Compensation Manage the preparation and submission of all statutory payroll reporting and remittances in accordance with local, regional, and national government regulations (e.g., payroll taxes, social security, workers' compensation). Lead year‑end reconciliations and the preparation of all legally required tax forms and annual income statements for employees and government agencies. Prepare all necessary documentation for annual financial audits and other ad‑hoc external payroll and tax audits. Study existing and new international legislation to enforce adherence to requirements and advise management on necessary actions. Systems, Administration & Employee Support Manage and maintain the payroll and HRIS system (Workday), making recommendations to improve the scalability and efficiency of internal processes. Administer and support all international employee benefit plans through Workday. Oversee company payroll and benefits inboxes and communication channels, responding to internal and external inquiries as the subject matter expert. Coordinate and process all information for the employee lifecycle, including new hires, resignations, and terminations (i.e., final pay calculations, letters, and issuance of required separation documents). Draft employee agreements and internal adjustment letters as needed. Create and maintain comprehensive operating manuals for all payroll, benefit, and insurance processes. Maintain a secure and confidential filing system for all payroll documentation and employee files in compliance with global data privacy regulations. Team Leadership & Expertise Act as the first escalation for complex payroll questions, with the tools and ability to research answers for employees. Take responsibility for the training and oversight of new hires. Ensure close attention to detail in your own work and in the work of others that you review. What you will find here Compensation is one of the main components of Clio’s Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high‑performing culture. Compensation The expected salary range for this role is $70,600 to $95,400 CAD. Separate salary bands apply to other regions based on local currency. Our salary bands reflect the range of skills and experience needed for the position and allow room for growth at Clio. For experienced individuals, we typically hire at or around the midpoint of the band. The top portion of the salary band is reserved for employees who demonstrate sustained high performance and impact. Those new to the role may join below the midpoint and develop their skills over time. The final offer amount will depend on geographical region, experience, and skill set. Diversity, Inclusion, Belonging and Equity (DIBE) & Accessibility Our team shows up as their authentic selves and is united by our mission. We are dedicated to diversity, equity, and inclusion and pride ourselves in building and fostering an environment where teams feel included, valued, and enabled to do the best work of their careers, wherever they choose to log in from. We encourage candidates from all backgrounds to apply. Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs. Seniority level: Entry level Employment type: Full‑time Job function: Human Resources Industries: Software Development and IT Services and IT Consulting Learn more about our culture at clio.com/careers Disclaimer: We only communicate with candidates through official @clio.com email addresses. #J-18808-Ljbffr