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Toronto, Canada Cartel Agency Inc. Full timeCommercial and Residential Real Estate Legal Assistant This is a role for a seasoned Commercial and Residential Real Estate Legal Assistant who knows the practice inside and out and is ready to be truly appreciated for it. With over seven years of hands‑on experience, you will step into a well-supported, high‑calibre firm where professionalism, respect,...
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Commercial Real Estate Legal Assistant
4 weeks ago
Commercial Real Estate Legal AssistantIf you’re a Commercial Real Estate Legal Assistant looking to align yourself with a top-tier firm—this is the opportunity you’ve been waiting for Our Client, a well-known law firm with over 100 lawyers and an impressive reputation across Toronto, is looking to add a seasoned legal assistant to their Commercial Real Estate Group. You will be part of a supportive, friendly team that’s known for their professionalism and kindness. This role is hybrid (three days in-office), with stunning downtown offices, competitive salary, fantastic benefits, wellness perks, and room to grow. If you’ve got experience in commercial real estate and thrive in a fast-paced environment, this might be where your next chapter begins. Apply nowSalary: Up to $85KKey ResponsibilitiesProvide proactive administrative support to multiple Partners and Associates, including scanning, binding, file creation, and document formattingManage tasks related to commercial and residential real estate transactions such as title searches, corporate searches, and the preparation of detailed report booksDraft, revise, and proofread legal documents, correspondence, charts, and internal communications with a strong focus on accuracy and attention to detailMaintain a high level of professionalism when interacting with clients, lawyers, and other internal team membersGenerate accounts, prepare invoices, and assist with basic billing functionsSchedule meetings, coordinate appointments, and handle all logistics including couriers and document delivery for time-sensitive mattersOrganize and maintain physical and electronic filing systems for the real estate departmentPerform routine file audits and maintenance, including closing and archiving files and managing off-site storage for inactive materialsQualifications:Legal Assistant Diploma from a recognized and accredited institutionMinimum 3 years of experience supporting commercial real estate lawyers in a busy law firm environmentProficient in real estate software such as Teraview, Conveyancer/Unity, and Lawyer Done Deal—confident in performing searches, preparing and registering instruments, and managing transaction flowExceptional communication and client service skills; able to liaise professionally with clients, lawyers, and third partiesKnown for accuracy, attention to detail, and the ability to meet tight deadlines without sacrificing qualityExcellent multitasking and time management abilities with a calm, solution-focused approach during urgent or high-volume periodsStrong writing, editing, transcription, and proofreading skillsComfortable maintaining organized physical and electronic filing systems, calendars, and databasesTechnically savvy with Microsoft Office (Word, Outlook, Excel, PowerPoint) and open to learning new toolsExposure to Elite and a document management system (e.g., iManage or NetDocuments) is considered a strong assetA true team player with excellent interpersonal skills and a professional, collaborative work ethicTo apply, please forward your resume to:Zaheeda MeraliManager – Executive Searchatzaheeda@cartelinc.comTagged as: Commercial, Legal Assistant, Real Estate #J-18808-Ljbffr
