Human Resources/Office Coordinator

3 weeks ago

Mississauga, Canada House of Diesel Full time

House of Diesel is dedicated to providing the best diesel engine services in GTA. At our facilities, our highly qualified and experienced technicians undergo latest training programs from different manufacturers to keep their skills up to date on all types of engines. Our workshop is outfitted with the latest diesel engine service technology.

About the position:

House of Diesel has reached a point of growth that warrants rethinking and restructuring of its human resources and office administration. We are looking for an HR/Office Coordinator who can assist the company management develop its HR policies, update our HR documents, create standard contracts, and organize its office work functions on a day-to-day basis. The incumbent must possess sound knowledge of HR functions and should have working knowledge of office administration systems.

Position details:
  • Job Title: Human Resources and Office Coordinator
  • Business Type: Transportation, Truck repair shop
  • Job Location: Mississauga ON
  • Position type: Full-time, permanent (35 hours per week)
  • Number of positions: 1
  • Compensation: $27.00 per hour
  • Overtime: $40.50 per hour after 44 hours per week
  • Vacation: 10 paid days or vacation pay 4% of the gross pay
  • Sick days: 7 working days
  • Job Protected Unpaid Leave: 10 days for personal emergencies such as illness, injury and certain other emergencies and urgent matters.
HR coordination duties:
  • Work with company management to update HR policies.
  • Supports recruitment activities including drafting job postings, coordinating interviews, updating applicant tracking system.
  • Assist with performance management procedures.
  • Produce and submit reports on general HR activity.
  • Assist with payroll and ad-hoc HR projects.
  • Coordinate new hire onboarding process - reference checks, new hire orientations and organizing training/communication materials.
  • Help company management revise company work and HR policies.
  • Organize and maintain staff records and update internal databases (e.g. record sick or maternity leave, benefits).
  • Liaise with external partners, like insurance vendors, and ensure legal compliance.
  • Provide relevant employee information and documents related to matters such as leaves of absence, sick days and work schedules etc. to company retained accountant.
  • Implement precautions, safety guidelines to ensure the company remains in compliance with WSIB guidelines.
Office Coordination:
  • Assists or prepares correspondence as requested.
  • Support company management through a variety of tasks related to organization and communication.
  • Prepare, tally, verify, and submit office expense payments such as utilities, office supplies, business expenses, credit cards, etc.
  • Answer employees and customer enquiries.
  • Assist with any other work that company management may assign.
Required Professional Knowledge, Skills & Qualifications:
  • Post-Secondary Education in Human Resources or a related discipline.
  • Effective HR administration and people management skills.
  • Exceptional verbal and written communication skills including attention to proper email etiquette.
  • Attention to detail and confidentiality.
  • High level of initiative and ability to work under minimum supervision or direction.
  • Demonstrated critical thinking and problem-solving skills.
  • Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration and adaptability are important.
  • Proficiency in Microsoft Office (Word, Excel, Outlook), Adobe Acrobat DC, MS Teams for meeting setup.
  • Ability to work with minimal supervision and manage pressure.

How to Apply: Please send your resume by email to HouseofdieselHR@gmail.com with the subject “Human Resources and Office Coordinator”. We thank all applicants for their interest in this position. However, we will only contact candidates selected for an interview.

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