Administrative Assistant

3 weeks ago

Newmarket, Canada Deafblindontario Full time

Newmarket, ON, Canada

Job Description

Posted Monday, April 1, 2024 at 4:00 AM

Potential for remote/hybrid work

Ready to make a difference?

Reporting to the Director of Major Gifts, Corporate and Community, the Administrative Assistant is accountable for coordinating the activities of the development team. The position provides a wide variety of routine to complex administrative support. This position is privy to the strategic and operational direction of the organization.

WHO WE ARE

We believe in endless possibilities.

DeafBlind Ontario Foundation raises, invests and directs funds to DeafBlind Ontario Services to enhance programs which support the individuals they serve.

DeafBlind Ontario Services supports people who are deafblind, as well as people who are Deaf, hard of hearing and non-verbal with a developmental disability. Specialized services are customized to each person’s unique needs, method of communication, and goals to live their best life.

YOU ARE

  • Dedicated – committed to your personal growth and development;
  • Team Player – you are willing to learn and teach, because together we are better;
  • Accountable – you are committed to following through on your promises;
  • Creative – you think outside the box and will tackle any new problem that comes your way
  • You believe that one person can make a difference

YOUR ROLE

  • Coordinates and distributes correspondence including memorandums, reports and maintains files. Ensures resource lists are updated and maintained.
  • Using DBOF’s CRM, maintains data integrity by accurately recording interactions and ensuring constituent information is updated.
  • Acts as point person for volunteers: recruiting, orienting, assigning tasks. Maintains volunteer records ensuring organizational standards are maintained.
  • Coordinates logistics of various projects, monitoring timelines and tracking workflow.
  • Coordinates and prepares material for team and committee meetings, including agendas, minutes and related information.
  • Promotes the values of the organization within the workplace and in the community by demonstrating positive and professional relationships with other agency staff, families, volunteers, advocates, and employers.
  • Performs other duties as required.

Requirements

Education & Experience:

  • College diploma in business administration or related field.
  • 1 to 3 years experience in the not-for-profit sector.

Knowledge, Skills, and Abilities:

  • Meticulous dedication to accuracy and details
  • Experience with working with and supporting volunteers
  • Excellent verbal, written, and visual communication skills.
  • Strong organizational skills, with the ability to manage multiple and competing priorities within established timelines.
  • Ability to work effectively within a team and independently.
  • Proficiency with as Microsoft Office, DonorPerfect or other similar fundraising software, and a willingness to learn other software programs as required.
  • Valid Ontario Driver’s license required, access to a reliable vehicle, and the ability to travel.

WHY WORK FOR US

At DeafBlind Ontario Foundation, we want you to be your best. We provide a collaborative culture, supportive environment, open communication, and commitment to your personal and professional development.

OUR CULTURE

  • Create and provide unique opportunities for growth, extensive training for new employees, and ongoing learning;
  • Celebrate and recognize our valued employees through an Employee Recognition Program;
  • Motivate and encourage one-another, as well as the people we support, to achieve their goals and dreams;
  • Believe that compensation is more than paid wages. We offer our team members an employer sponsored Group RRSP, a comprehensive benefits plan, as well as competitive vacation time and personal emergency leave.

Make a difference in the life of someone who is Deaf, hard of hearing, non-verbal or deafblind. Start your career with DeafBlind Ontario Foundation today.

DeafBlind Ontario Foundation is committed to Employment Equity and Diversity and invites applications from Women, Aboriginal People, Persons with Disabilities and Visible Minorities. To receive this job posting in an alternative format or if you require accommodation measures for the selection process, please notify the HR Department.

Please note that only those candidates selected for further consideration will be contacted.

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