Contract Administrator

2 weeks ago

Calgary, Canada ISL Engineering Full time
Contract Administrator / Construction InspectorJob Description

Posted Thursday, February 22, 2024 at 7:00 AM

Do you have a passion for construction delivery and tackling the unique construction challenges of our municipal and transportation clients? Do you thrive on crafting creative solutions to manage our clients’ evolving construction needs? Does fostering and building positive, respectful, and effective team environments with the ISL team, contractors, clients, and third-parties to align and achieve common project goals that get everyone home safe each day energize you? If so, we want to hear from you We are looking for a Contract Administrator, Construction Inspector, or someone with a bit of both skillsets

A Little About Us

We deliver a large range of infrastructure projects for The City of Calgary, Alberta Transportation, City of Airdrie, Towns of Okotoks, High River, Cochrane, Sylvan Lake, private land developers – and more

We are engineers, technologists, planners, landscape architects, scientists, and their support teams that work together to deliver infrastructure, minimizing environmental impact and maximizing benefit to the community. We work hard and play hard because that is what #ISLlife is all about Check us out on social media


ISL’s Calgary Office is committed to finding, mentoring, and growing the right individual. Our collaborative team approach is integral to our success. We are:

  • Collaborative – we work together as a team and support each other to get the work done
  • Communicative – we build strong relationships and maintain open, transparent communication with clients, contractors, and community members affected by our projects
  • Committed – we deliver a quality project to clients and working some evenings and weekends in construction season
  • Ambassadors – we are representatives of the company and the client while we are onsite
  • Safe – we place a high priority on safety, and identify and proactively address issues we observe onsite
  • Dynamic – we adapt to evolving job sites as they move through different phases and have different challenges

A Little About You

How you build and maintain effective client and contractor relationships
How you approach problems as they come up and resolve them when time is ticking away

Your resume should show us:

  • Degree or Technologist Diploma in Civil Engineering, Engineering Design and Drafting, Construction Management or related field from an accredited institution
  • Registered as or eligibility to register as a C.Tech or C.E.T with ASET, or as an E.I.T. or P.Eng. with APEGA
  • 5+ years’ experience in construction inspection for municipal or transportation projects, include a list of these projects
  • Experience monitoring contractor performance in transportation or municipal construction contracts
  • Experience in construction contract administration, which includes preparation and or review of the following documents:
    • Site instructions, notice of proposed changes, change directives, change orders, non-conformance reports
    • Progress quantity review, prepare progress payment recommendations, and project closeout documentation (substantial, construction and final completion certificates)
  • Preparation and review of key contractor submittals such as traffic accommodation and detour plans, care of water plans, ECO plans and ESC plans
  • Experience with bid preparation, specification writing and cost estimation
  • Experience in construction inspection with the City of Calgary (or equivalent), Alberta Transportation and/or other municipal government clients in the Calgary area
  • Understanding and application of City of Calgary and/or Alberta Transportation construction specifications
  • Working knowledge of AutoCAD Civil3D software
  • B.Sc. CPM, CPESC or Can-CISEC designation
  • Mentoring of junior staff
  • Construction survey and/or materials testing experience

A Little More About the Role

We are looking for a Contract Administrator, Construction Inspector, or a bit of both. Below you will find the accountabilities of both roles. Don’t worry about checking all the boxes, we encourage you to apply if you have experience that aligns with any or both roles.

For both roles, we are flexible with the start date and look to have the successful applicant start in April 2024 at the latest.

This role is based in Calgary with potential for travel within Calgary and surrounding area. You will require and must maintain a valid Class 5 Alberta Operator’s License. A company vehicle will be provided.

Please note that increased working hours during the construction season are to be expected for both roles. This can include night shifts (for example: 20:00 to 04:00), weekends, and holidays. With these increased hours you may have the option to bank overtime for time-off in slower winter months.


The Contract Administrator leads the delivery of construction services on a diverse array of civil, transportation or municipal infrastructure projects. Your role as the Contract Administrator includes:

  • Participation in procurement (e.g., constructability reviews of designs, review / preparation of tender documents, schedules of quantities, cost estimates, bid documents)
  • Leadership during construction (either on-site or from the office) interpreting and upholding contract requirements, guiding construction delivery, and bringing together post-construction activities; and
  • Guiding your support team in progress payment reviews and recommendations to the client, change management, setting up and implementing document controls, progress reporting (daily, weekly, or monthly), and help solving problems along with the contractors, third-party utilities, and clients

The Construction Inspector will be our on-site presence, the eyes and ears of ISL and our clients. You will actively collaborate with contractors to implement construction designs in accordance with project specifications and clients’ expectations. Your role as Construction Inspector includes:

  • On-site presence to conduct site inspections, ask questions of the contractor to confirm conformance to project specifications, their ECO, ESC, TAS plans, and the clients expectations
  • Agile mindset to identify issues before they happen, or respond immediately with your ideas and gathering relevant input from the team to resolve any on-site issues; and
  • Effective communication with contractors during progress payment preparations by confirming agreement with quantities, document daily the project progress, field changes, and deficiency lists
At ISL, we share an enthusiasm for community infrastructure. From planning through to design and construction management, we create nimble teams to tackle the unique requirements of every project. Our technical expertise encompasses transportation, land use planning, civil engineering, municipal, landscape architecture, heritage services, environmental management, water, structural, community engagement, geomatics, construction services and 3D visualization . Just the right size, ISL delivers on complex projects while being small enough to maintain strong, cohesive project teams and personal client attention and service.

At ISL your identity is part of our identity. Diversity, Equity and Inclusion (DEI) speaks to our core values and provides space for our teams to bring their authentic selves to work. ISL believes DEI creates the best outcomes for our clients while sustaining a happy and thriving work environment that allows for career development and opportunities for all staff. ISL is committed to a focused effort on continuous improvement and development of a respectful and safe workplace.

We thank all applicants in advance for their interest in this position.Only those who will be selected for an interview will be contacted. #J-18808-Ljbffr

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